Leasing of company vehicles

DA shall enter into a framework agreement for leasing of company vehicles for the land consolidation courts, including administration of leased vehicles and insurance. The land consolidation courts have approx. 260 employees with 34 office locations spread nationwide. The vehicles must be so that the need for safe and environmentally …

CPV: 34000000 Transport equipment and auxiliary products to transportation, 09310000 Electricity, 34100000 Motor vehicles, 34110000 Passenger cars, 34130000 Motor vehicles for the transport of goods, 34131000 Pick-ups, 34144900 Electric vehicles, 34300000 Parts and accessories for vehicles and their engines, 48000000 Software package and information systems, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50110000 Repair and maintenance services of motor vehicles and associated equipment, 50111000 Fleet management, repair and maintenance services, 50112000 Repair and maintenance services of cars, 66000000 Financial and insurance services, 66500000 Insurance and pension services
Deadline:
Dec. 13, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Leasing of company vehicles
Awarding body:
Domstoladministrasjonen
Award number:
24/2154

1. Buyer

1.1 Buyer

Official name : Domstoladministrasjonen
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Leasing of company vehicles
Description : DA shall enter into a framework agreement for leasing of company vehicles for the land consolidation courts, including administration of leased vehicles and insurance. The land consolidation courts have approx. 260 employees with 34 office locations spread nationwide. The vehicles must be so that the need for safe and environmentally friendly transport of employees and field equipment is maintained.
Procedure identifier : 1c2f2a29-9f8d-4c69-a601-1cba0d786997
Internal identifier : 24/2154
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : This procurement will be carried out in accordance with the Act from 17 June 2016 no. 73 on public procurements (LOA) and the regulation 12 August 2016 no. 974 on public procurements (FOA). The procurement will be carried out as an open tender contest in accordance with PPR parts I and III. This procedure gives all interested tenderers the possibility to submit tender offers.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 09310000 Electricity
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods
Additional classification ( cpv ): 34131000 Pick-ups
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34300000 Parts and accessories for vehicles and their engines
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50110000 Repair and maintenance services of motor vehicles and associated equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66500000 Insurance and pension services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Each land consolidation court in the Norway.

2.1.3 Value

Estimated value excluding VAT : 30 000 000 Norwegian krone
Maximum value of the framework agreement : 30 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : The following rejection reasons in the Public Procurement Regulations § 24-2 are purely national rejection reasons: • 24-2 (2). This provision states that the contracting authority shall reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a wrought for the stated punishable conditions. The requirement that the contracting authority shall reject tenderers who have accepted a wreap for the stated punishable conditions is a distinctively Norwegian requirement. • 24-2 (3) letter in. The rejection reason in the ESPD form only concerns serious errors in professional practice, whilst the Norwegian rejection reason also includes other serious errors that can lead to doubt about the tenderer's professional integrity.
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Leasing of company vehicles
Description : DA shall enter into a framework agreement for leasing of company vehicles for the land consolidation courts, including administration of leased vehicles and insurance. The land consolidation courts have approx. 260 employees with 34 office locations spread nationwide. The vehicles must be so that the need for safe and environmentally friendly transport of employees and field equipment is maintained.
Internal identifier : 24/2154

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 09310000 Electricity
Additional classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods
Additional classification ( cpv ): 34131000 Pick-ups
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34300000 Parts and accessories for vehicles and their engines
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50110000 Repair and maintenance services of motor vehicles and associated equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66500000 Insurance and pension services
Options :
Description of the options : The contracting authority will decide whether the following options shall be taken up: - Extraction and storage of extra/assembled seats - Collecting/bringing services in connection with repairs and replacement of tyres - Replacement vehicles Option prices shall be given, but will not be included in the evaluation sum or a part of the evaluation. See Part 2 Annex 1 - the Contracting Authority's requirement specifications point 4 for further information.

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information : Each land consolidation court in the Norway.

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : 1+1 year.

5.1.5 Value

Estimated value excluding VAT : 30 000 000 Norwegian krone
Maximum value of the framework agreement : 30 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)
The CVD legal basis to establish which category of procurement procedure applies Vehicle purchase, lease or rent

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Economic and financial position requirements
Description : The tenderer shall have the financial strength to be able to fulfil the contract. This shall mainly be documented by the tenderer's annual accounts including notes with the board's and auditor's reports from 2022 and 2023. See the tender documentation point 5.3.4 for further information on alternative documentation.
Use of this criterion : Used
Criterion :
Type : Other
Name : Requirement for a quality management system.
Description : Tenderers shall have a documented quality management system. This shall be documented by describing the system or by enclosing a copy of a valid certificate at ISO 9001:2015 or equivalent certification.
Use of this criterion : Used
Criterion :
Type : Other
Name : Environmental management system requirements
Description : Tenderers shall have a documented environmental management system. This shall be documented by describing the system or by enclosing a copy of a valid certificate for ISO 14001, Miljøfyrtårn (Eco-Lighthouse), EMAS or equivalent certification.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Requirement for tax certificate
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Requirements of the tenderer's registrations, authorisations, etc.
Description : The tenderer shall be a legally established company. This is to be documented by presenting a company registration certificate for Norwegian tenderers. Foreign tenderers shall present confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the tenderer ́s country.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Requirements regarding technical and professional qualifications.
Description : Tenderers shall have experience from relevant deliveries. Relevant deliveries means deliveries of vehicles of a comparable extent. At least one of the assignments must show experience leasing or similar hire of vehicles. It is sufficient that the references together see to the requirement for "relevant deliveries". Tenderers shall document this by submitting an overview of 2-3 deliveries that the tenderer has carried out in the last 3 years. Further information on the documentation at this point is in the tender documentation point 5.3.5.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Leasing costs, administration costs and other associated costs. Tenderers shall fill in Part 2 Annex 5 Annex 1 - Price Form.
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : System of assignments
Description : The contracting authority will make an overall assessment based on all the evalutation points in Part 2 Annex 1 - the Contracting Authority's requirement specifications. The evalution points are related to vehicles, adjoining conditions in the vehicles, delivery, interaction between the parties and service.
Weight (percentage, exact) : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents (or their parts) are unofficially available : Norwegian
Deadline for requesting additional information : 05/12/2024 11:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 3.1032025E7 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : The assessment will be made against the Public Procurement Regulations and the Norwegian Public Procurement Regulations on post-submissions.
Information about public opening :
Opening date : 13/12/2024 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Information about review deadlines : There will be a waiting period of 10 days after the award of contract. The specific date will be stated in the award and orientation letter.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Oslo tingrett
Organisation providing additional information about the procurement procedure : Domstoladministrasjonen
Organisation providing offline access to the procurement documents : Domstoladministrasjonen
Organisation receiving requests to participate : Domstoladministrasjonen
Organisation processing tenders : Domstoladministrasjonen

8. Organisations

8.1 ORG-0001

Official name : Domstoladministrasjonen
Registration number : 984195796
Postal address : Dronningens gate 2
Town : TRONDHEIM
Postcode : 7011
Country : Norway
Contact point : Fredrik Thomassen
Telephone : +47 41219096
Internet address : https://www.domstol.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926725939
Town : Oslo
Country : Norway
Telephone : 22 03 52 00
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

11. Notice information

11.1 Notice information

Notice identifier/version : 28f62092-745e-44b4-92ff-bea30062d024 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 08/11/2024 15:19 +00:00
Notice dispatch date (eSender) : 08/11/2024 16:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00686789-2024
OJ S issue number : 220/2024
Publication date : 12/11/2024