Leasing, administration and insurance of vehicles and machines.

Trondheim municipality, hereafter called the Contracting Authority, invites tenderers to an open tender contest for a framework agreement for leasing, administration and insurance of vehicles and machines to the Contracting Authority's units. The procurement comprises: - Leasing of new vehicles and machines, including procurement of leasing offers where the Tenderer …

CPV: 34100000 Motor vehicles, 09000000 Petroleum products, fuel, electricity and other sources of energy, 09132000 Petrol, 09134200 Diesel fuel, 09300000 Electricity, heating, solar and nuclear energy, 16000000 Agricultural machinery, 16600000 Specialist agricultural or forestry machinery, 16700000 Tractors, 16800000 Parts of agricultural and forestry machinery, 34000000 Transport equipment and auxiliary products to transportation, 34110000 Passenger cars, 34111100 Estate cars, 34113000 4-wheel-drive vehicles, 34113100 Jeeps, 34114000 Specialist vehicles, 34114100 Emergency vehicles, 34114400 Minibuses, 34115000 Other passenger cars, 34115200 Motor vehicles for the transport of fewer than 10 persons, 34120000 Motor vehicles for the transport of 10 or more persons, 34130000 Motor vehicles for the transport of goods, 34140000 Heavy-duty motor vehicles, 34142000 Crane and dumper trucks, 34144000 Special-purpose motor vehicles, 34144400 Road-maintenance vehicles, 34144410 Gully emptiers, 34144420 Salt spreaders, 34144430 Road-sweeping vehicles, 34144440 Gritter vehicles, 34144450 Sprinkler vehicles, 34144500 Vehicles for refuse and sewage, 34144520 Sewage tankers, 34144710 Wheeled loaders, 34144900 Electric vehicles, 34220000 Trailers, semi-trailers and mobile containers, 34300000 Parts and accessories for vehicles and their engines, 34350000 Tyres for heavy/light-duty vehicles, 34400000 Motorcycles, bicycles and sidecars, 34900000 Miscellaneous transport equipment and spare parts, 34920000 Road equipment, 34933000 Navigation equipment, 37400000 Sports goods and equipment, 37480000 Machinery or apparatus for leisure equipment, 37481000 Ice maintenance machines, 38100000 Navigational and meteorological instruments, 38112100 Global navigation and positioning systems (GPS or equivalent), 42000000 Industrial machinery, 42400000 Lifting and handling equipment and parts, 42413000 Jacks and vehicle hoists, 42415000 Forklift trucks, works trucks, railway-station platforms tractors, 42418000 Lifting, handling, loading or unloading machinery, 42900000 Miscellaneous general and special-purpose machinery, 42990000 Miscellaneous special-purpose machinery, 43000000 Machinery for mining, quarrying, construction equipment, 43200000 Earthmoving and excavating machinery, and associated parts, 43312000 Road-surfacing machinery, 43313000 Snowploughs and snowblowers, 43313100 Snowploughs, 43313200 Snowblowers, 43316000 Cable-laying machinery, 44400000 Miscellaneous fabricated products and related items, 44420000 Goods used in construction, 44421300 Safes, 44421500 Armoured or reinforced doors, 44421600 Safe-deposit lockers, 48450000 Time accounting or human resources software package, 50000000 Repair and maintenance services, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50111000 Fleet management, repair and maintenance services, 50112000 Repair and maintenance services of cars, 50113000 Repair and maintenance services of buses, 50114000 Repair and maintenance services of trucks, 50115000 Repair and maintenance services of motorcycles, 50116000 Maintenance and repair services related to specific parts of vehicles, 50116500 Tyre repair services, including fitting and balancing, 50117000 Vehicle conversion and reconditioning services, 50117100 Motor vehicle conversion services, 50117300 Reconditioning services of vehicles, 50118000 Automobile emergency road services, 63120000 Storage and warehousing services, 66000000 Financial and insurance services, 66100000 Banking and investment services, 66114000 Financial leasing services, 66500000 Insurance and pension services, 66514110 Motor vehicle insurance services, 66516100 Motor vehicle liability insurance services
Place of execution:
Leasing, administration and insurance of vehicles and machines.
Awarding body:
Trondheim kommune
Award number:
2024/27773

1. Buyer

1.1 Buyer

Official name : Trondheim kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bakklandet Menighets Omsorgsenter
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

1.1 Buyer

Official name : Trondhjems Hospital
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

1.1 Buyer

Official name : Kystad helse- og velferdssenter
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Leasing, administration and insurance of vehicles and machines.
Description : Trondheim municipality, hereafter called the Contracting Authority, invites tenderers to an open tender contest for a framework agreement for leasing, administration and insurance of vehicles and machines to the Contracting Authority's units. The procurement comprises: - Leasing of new vehicles and machines, including procurement of leasing offers where the Tenderer does not have relevant vehicles and machines in their portfolio - Vehicle administration, including vehicle related products and services - Motor vehicle insurance, including assistance/rescue services Vehicle related products/services: - Toll scheme - Quick charge - Fuel, car washing and continued products at petrol stations- Service and maintenance - Assistance Options on: - Electronic logbooks - Key cabinets. / system for car sharing - Vehicle washing (not at petrol stations) - Fixtures and equipment - Car parts / spare parts - Tyre hotel and supplementary procurements of tyres - Other relevant lists are not exhaustive
Procedure identifier : d5c86475-771e-4c98-ba3f-0635d01b4257
Previous notice : 5c0f8465-7597-4dc8-be81-4e23c0ae65c6-01
Internal identifier : 2024/27773
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : See the other documents in the competition, as well as the requirements and criteria in the Mercell portal for further details.

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 09000000 Petroleum products, fuel, electricity and other sources of energy
Additional classification ( cpv ): 09132000 Petrol
Additional classification ( cpv ): 09134200 Diesel fuel
Additional classification ( cpv ): 09300000 Electricity, heating, solar and nuclear energy
Additional classification ( cpv ): 16000000 Agricultural machinery
Additional classification ( cpv ): 16600000 Specialist agricultural or forestry machinery
Additional classification ( cpv ): 16700000 Tractors
Additional classification ( cpv ): 16800000 Parts of agricultural and forestry machinery
Additional classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111100 Estate cars
Additional classification ( cpv ): 34113000 4-wheel-drive vehicles
Additional classification ( cpv ): 34113100 Jeeps
Additional classification ( cpv ): 34114000 Specialist vehicles
Additional classification ( cpv ): 34114100 Emergency vehicles
Additional classification ( cpv ): 34114400 Minibuses
Additional classification ( cpv ): 34115000 Other passenger cars
Additional classification ( cpv ): 34115200 Motor vehicles for the transport of fewer than 10 persons
Additional classification ( cpv ): 34120000 Motor vehicles for the transport of 10 or more persons
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods
Additional classification ( cpv ): 34140000 Heavy-duty motor vehicles
Additional classification ( cpv ): 34142000 Crane and dumper trucks
Additional classification ( cpv ): 34144000 Special-purpose motor vehicles
Additional classification ( cpv ): 34144400 Road-maintenance vehicles
Additional classification ( cpv ): 34144410 Gully emptiers
Additional classification ( cpv ): 34144420 Salt spreaders
Additional classification ( cpv ): 34144430 Road-sweeping vehicles
Additional classification ( cpv ): 34144440 Gritter vehicles
Additional classification ( cpv ): 34144450 Sprinkler vehicles
Additional classification ( cpv ): 34144500 Vehicles for refuse and sewage
Additional classification ( cpv ): 34144520 Sewage tankers
Additional classification ( cpv ): 34144710 Wheeled loaders
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34220000 Trailers, semi-trailers and mobile containers
Additional classification ( cpv ): 34300000 Parts and accessories for vehicles and their engines
Additional classification ( cpv ): 34350000 Tyres for heavy/light-duty vehicles
Additional classification ( cpv ): 34400000 Motorcycles, bicycles and sidecars
Additional classification ( cpv ): 34900000 Miscellaneous transport equipment and spare parts
Additional classification ( cpv ): 34920000 Road equipment
Additional classification ( cpv ): 34933000 Navigation equipment
Additional classification ( cpv ): 37400000 Sports goods and equipment
Additional classification ( cpv ): 37480000 Machinery or apparatus for leisure equipment
Additional classification ( cpv ): 37481000 Ice maintenance machines
Additional classification ( cpv ): 38100000 Navigational and meteorological instruments
Additional classification ( cpv ): 38112100 Global navigation and positioning systems (GPS or equivalent)
Additional classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42400000 Lifting and handling equipment and parts
Additional classification ( cpv ): 42413000 Jacks and vehicle hoists
Additional classification ( cpv ): 42415000 Forklift trucks, works trucks, railway-station platforms tractors
Additional classification ( cpv ): 42418000 Lifting, handling, loading or unloading machinery
Additional classification ( cpv ): 42900000 Miscellaneous general and special-purpose machinery
Additional classification ( cpv ): 42990000 Miscellaneous special-purpose machinery
Additional classification ( cpv ): 43000000 Machinery for mining, quarrying, construction equipment
Additional classification ( cpv ): 43200000 Earthmoving and excavating machinery, and associated parts
Additional classification ( cpv ): 43312000 Road-surfacing machinery
Additional classification ( cpv ): 43313000 Snowploughs and snowblowers
Additional classification ( cpv ): 43313100 Snowploughs
Additional classification ( cpv ): 43313200 Snowblowers
Additional classification ( cpv ): 43316000 Cable-laying machinery
Additional classification ( cpv ): 44400000 Miscellaneous fabricated products and related items
Additional classification ( cpv ): 44420000 Goods used in construction
Additional classification ( cpv ): 44421300 Safes
Additional classification ( cpv ): 44421500 Armoured or reinforced doors
Additional classification ( cpv ): 44421600 Safe-deposit lockers
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 50113000 Repair and maintenance services of buses
Additional classification ( cpv ): 50114000 Repair and maintenance services of trucks
Additional classification ( cpv ): 50115000 Repair and maintenance services of motorcycles
Additional classification ( cpv ): 50116000 Maintenance and repair services related to specific parts of vehicles
Additional classification ( cpv ): 50116500 Tyre repair services, including fitting and balancing
Additional classification ( cpv ): 50117000 Vehicle conversion and reconditioning services
Additional classification ( cpv ): 50117100 Motor vehicle conversion services
Additional classification ( cpv ): 50117300 Reconditioning services of vehicles
Additional classification ( cpv ): 50118000 Automobile emergency road services
Additional classification ( cpv ): 63120000 Storage and warehousing services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66100000 Banking and investment services
Additional classification ( cpv ): 66114000 Financial leasing services
Additional classification ( cpv ): 66500000 Insurance and pension services
Additional classification ( cpv ): 66514110 Motor vehicle insurance services
Additional classification ( cpv ): 66516100 Motor vehicle liability insurance services

2.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway

2.1.3 Value

Maximum value of the framework agreement : 700 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Leasing, administration and insurance of vehicles and machines.
Description : Trondheim municipality, hereafter called the Contracting Authority, invites tenderers to an open tender contest for a framework agreement for leasing, administration and insurance of vehicles and machines to the Contracting Authority's units. The procurement comprises: - Leasing of new vehicles and machines, including procurement of leasing offers where the Tenderer does not have relevant vehicles and machines in their portfolio - Vehicle administration, including vehicle related products and services - Motor vehicle insurance, including assistance/rescue services Vehicle related products/services: - Toll scheme - Quick charge - Fuel, car washing and continued products at petrol stations- Service and maintenance - Assistance Options on: - Electronic logbooks - Key cabinets. / system for car sharing - Vehicle washing (not at petrol stations) - Fixtures and equipment - Car parts / spare parts - Tyre hotel and supplementary procurements of tyres - Other relevant lists are not exhaustive
Internal identifier : 2024/27773

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 09000000 Petroleum products, fuel, electricity and other sources of energy
Additional classification ( cpv ): 09132000 Petrol
Additional classification ( cpv ): 09134200 Diesel fuel
Additional classification ( cpv ): 09300000 Electricity, heating, solar and nuclear energy
Additional classification ( cpv ): 16000000 Agricultural machinery
Additional classification ( cpv ): 16600000 Specialist agricultural or forestry machinery
Additional classification ( cpv ): 16700000 Tractors
Additional classification ( cpv ): 16800000 Parts of agricultural and forestry machinery
Additional classification ( cpv ): 34000000 Transport equipment and auxiliary products to transportation
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111100 Estate cars
Additional classification ( cpv ): 34113000 4-wheel-drive vehicles
Additional classification ( cpv ): 34113100 Jeeps
Additional classification ( cpv ): 34114000 Specialist vehicles
Additional classification ( cpv ): 34114100 Emergency vehicles
Additional classification ( cpv ): 34114400 Minibuses
Additional classification ( cpv ): 34115000 Other passenger cars
Additional classification ( cpv ): 34115200 Motor vehicles for the transport of fewer than 10 persons
Additional classification ( cpv ): 34120000 Motor vehicles for the transport of 10 or more persons
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods
Additional classification ( cpv ): 34140000 Heavy-duty motor vehicles
Additional classification ( cpv ): 34142000 Crane and dumper trucks
Additional classification ( cpv ): 34144000 Special-purpose motor vehicles
Additional classification ( cpv ): 34144400 Road-maintenance vehicles
Additional classification ( cpv ): 34144410 Gully emptiers
Additional classification ( cpv ): 34144420 Salt spreaders
Additional classification ( cpv ): 34144430 Road-sweeping vehicles
Additional classification ( cpv ): 34144440 Gritter vehicles
Additional classification ( cpv ): 34144450 Sprinkler vehicles
Additional classification ( cpv ): 34144500 Vehicles for refuse and sewage
Additional classification ( cpv ): 34144520 Sewage tankers
Additional classification ( cpv ): 34144710 Wheeled loaders
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 34220000 Trailers, semi-trailers and mobile containers
Additional classification ( cpv ): 34300000 Parts and accessories for vehicles and their engines
Additional classification ( cpv ): 34350000 Tyres for heavy/light-duty vehicles
Additional classification ( cpv ): 34400000 Motorcycles, bicycles and sidecars
Additional classification ( cpv ): 34900000 Miscellaneous transport equipment and spare parts
Additional classification ( cpv ): 34920000 Road equipment
Additional classification ( cpv ): 34933000 Navigation equipment
Additional classification ( cpv ): 37400000 Sports goods and equipment
Additional classification ( cpv ): 37480000 Machinery or apparatus for leisure equipment
Additional classification ( cpv ): 37481000 Ice maintenance machines
Additional classification ( cpv ): 38100000 Navigational and meteorological instruments
Additional classification ( cpv ): 38112100 Global navigation and positioning systems (GPS or equivalent)
Additional classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42400000 Lifting and handling equipment and parts
Additional classification ( cpv ): 42413000 Jacks and vehicle hoists
Additional classification ( cpv ): 42415000 Forklift trucks, works trucks, railway-station platforms tractors
Additional classification ( cpv ): 42418000 Lifting, handling, loading or unloading machinery
Additional classification ( cpv ): 42900000 Miscellaneous general and special-purpose machinery
Additional classification ( cpv ): 42990000 Miscellaneous special-purpose machinery
Additional classification ( cpv ): 43000000 Machinery for mining, quarrying, construction equipment
Additional classification ( cpv ): 43200000 Earthmoving and excavating machinery, and associated parts
Additional classification ( cpv ): 43312000 Road-surfacing machinery
Additional classification ( cpv ): 43313000 Snowploughs and snowblowers
Additional classification ( cpv ): 43313100 Snowploughs
Additional classification ( cpv ): 43313200 Snowblowers
Additional classification ( cpv ): 43316000 Cable-laying machinery
Additional classification ( cpv ): 44400000 Miscellaneous fabricated products and related items
Additional classification ( cpv ): 44420000 Goods used in construction
Additional classification ( cpv ): 44421300 Safes
Additional classification ( cpv ): 44421500 Armoured or reinforced doors
Additional classification ( cpv ): 44421600 Safe-deposit lockers
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 50112000 Repair and maintenance services of cars
Additional classification ( cpv ): 50113000 Repair and maintenance services of buses
Additional classification ( cpv ): 50114000 Repair and maintenance services of trucks
Additional classification ( cpv ): 50115000 Repair and maintenance services of motorcycles
Additional classification ( cpv ): 50116000 Maintenance and repair services related to specific parts of vehicles
Additional classification ( cpv ): 50116500 Tyre repair services, including fitting and balancing
Additional classification ( cpv ): 50117000 Vehicle conversion and reconditioning services
Additional classification ( cpv ): 50117100 Motor vehicle conversion services
Additional classification ( cpv ): 50117300 Reconditioning services of vehicles
Additional classification ( cpv ): 50118000 Automobile emergency road services
Additional classification ( cpv ): 63120000 Storage and warehousing services
Additional classification ( cpv ): 66000000 Financial and insurance services
Additional classification ( cpv ): 66100000 Banking and investment services
Additional classification ( cpv ): 66114000 Financial leasing services
Additional classification ( cpv ): 66500000 Insurance and pension services
Additional classification ( cpv ): 66514110 Motor vehicle insurance services
Additional classification ( cpv ): 66516100 Motor vehicle liability insurance services

5.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/04/2025
Duration end date : 31/03/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Option for an extension for 1+1 year on verbatim terms.

5.1.5 Value

Maximum value of the framework agreement : 700 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)
The CVD legal basis to establish which category of procurement procedure applies Vehicle purchase, lease or rent

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price case
Description : Tenderers shall fill in the prices for the products/services requested below in Annex 1 - Tender Form. The prices shall be stated in NOK excluding VAT. The contracting authority will not accept any fees, in the form of invoice fees, environmental fees, administration fees etc. All duties or fees shall be taken into account and calculated in the tender price. The pricecase will then be entered in the price field in this criteria in the Mercell portal. 1) Tenders for leasing vehicles: Tenders for leasing vehicles are stated in sheet 2 - Leasing. Prerequisites: The minimum requirement shall be met, cf. the requirements under the Operational leasing leasing period: The tenderer shall suggest a leasing period itself based on the lowest total cost for the Contracting Authority. The vehicles in the price box shall be vehicles that shall be delivered for a minimum of 12 months after the tender deadline of 2) The price for valuation is stated in sheet 2 - Leasing. Cf. requirement 2.17. The price is the fixed first contract year and is then adjusted in accordance with the contract point 14.2. 3) Price vehicle administration Monthly price for vehicle administration with and without a loan vehicle is stated in sheet 1 - Pricecase, cf. requirements 3.1 and 3.11 . The prices shall cover all of the requested services under vehicle administration, for which separate prices are not given. In addition a monthly price shall be given for fuel cards that do not belong to vehicles that have vehicle administration, cf. requirement 3.9. The prices are fixed during the first contract year and are then adjusted in accordance with point 14.2 in the contract. 4) Price collecting and bringing service Prices for the collecting and bringing service are stated in sheet 1 Priscase, cf. requirement 3.11. The prices are fixed during the first contract year and are then adjusted in accordance with point 14.2 in the contract. 5) Price insurance Prices for insurance and assistance are stated in sheet 3 - Insurance, cf. requirement 4.4. The prices shall be fixed during the first contract year. The price for insurance will then be adjusted in accordance with point 14.1 in the contract, cf. point 3.3. The price for assistance is adjusted according to point 14.2 in the contract. The pricecase will then be entered in the price field in this criteria in the Mercell portal.
Weight (percentage, exact) : 40
Criterion :
Type : Cost
Name : Ensure good prices
Description : Tenderers shall, in annex 1 - Tender Form, sheet 2 - Leasing, describe how the tenderer shall work in the contract period in order to ensure good prices for the procurement of vehicles. It may be, for example: tenderers can guarantee a fixed discount on guiding vehicle prices on OFV tenderers guaranteeing the tenderer has a separate resource to monitor the market and look for the most optimal prices for the Contracting Authority ́s needs other relevant The response that the Contracting Authority, after a judgemental overall assessment, is considered the most favourable for the Contracting Authority ́s needs getting the highest score.
Weight (percentage, exact) : 15
Criterion :
Type : Cost
Name : Interest margin
Description : Tenderers shall, in annex 1 - Tender Form, sheet 2 Leasing state the interest margin offered to the Contracting Authority, cf. requirement 2.9. The offer with the lowest interest margin will get a maximum score, whilst a score will be given that reflects relative differences for other tenders.
Weight (percentage, exact) : 15
Criterion :
Type : Cost
Name : VAT management
Description : Tenderers shall, in annex 1 - Tender Form, sheet 2 - Leasing state how VAT will be handled for different contract lengths, including premature liquidation in accordance with requirement 2.15. The contracting authority will conduct a judgemental overall assessment of the tender price regulation model. The model that is considered most favourable for the Contracting Authority will get a maximum score.
Weight (percentage, exact) : 5
Criterion :
Type : Cost
Name : Price regulation model insurance
Description : Tenderers shall, in annex 1 - Tender form, sheet 3 - Insurance, describe the offered model for price regulation, cf. requirement 4.4. The contracting authority will conduct a judgemental overall assessment of the tender price regulation model. The model that is considered most favourable for the Contracting Authority will get a maximum score.
Weight (percentage, exact) : 5
Criterion :
Type : Quality
Name : Miscellaneous follow-up
Description : 6.1 Contact persons No response 25.0% Tenderers shall state the name, competence and experience of the offered contract manager and gender neutral preferred 1-3. Cf. requirement 1.4. 6.2 Control Apparatus No response 25.0% Tenderers shall account for their control apparatus and their routines for vehicle technical cost processing, as well as their vehicle fee and vehicle economic expertise, cf. requirement 3.3. 6.3 WEB Based reporting tool No response 35.0% Tenderers shall describe their web based reporting tool with text and Pictures, including a system for seeking out invoices and roadmaps for development over the next 2 years, cf. requirement 3.5. 6.4 Punch-out system No response 15.0% Tenderers shall describe how the tenderer will work to develop a punch-out system for ordering new leasing contracts.
Weight (percentage, exact) : 10
Criterion :
Type : Quality
Name : Charging and discounting gas stations
Description : Tenderers shall, in annex 1 - Tender form, sheet 4 - Charging and discounts for petrol stations fast charging and gas station chains the Contracting Authority can use and what prices/discounts are offered, cf. requirements 3.9 and 3.10. The prices shall be fixed during the first contract year and then adjusted according to point 14.4 in the contract. The discounts shall be fixed during the entire contract period, cf. the contract ́s point 14.3. Both the number of chains, prices and the size of discounts, as well as charging speed and the number of charging stations will be assessed. The quick charging system will be weighted more than the fuel system. The contracting authority will carry out a judgemental overall assessment of the offered system. The system that best meets the contracting authority ́s needs will get a maximum score and the other tenders will get a score that reflects relevant differences from the best tender.
Weight (percentage, exact) : 3
Criterion :
Type : Quality
Name : Scheme for service and maintenance.
Description : Tenderers shall, in annex 1 - Tender Form, sheet 5 - Service and maintenance state the offered system, including prices and terms, cf. requirement 3.11. The prices shall be fixed during the first contract year and then adjusted according to point 14.2 in the contract. The discounts shall be fixed during the entire contract period, cf. the contract ́s point 14.3. The contracting authority will carry out a judgemental overall assessment of the offered system. The system that best meets the contracting authority ́s needs will get a maximum score and the other tenders will get a score that reflects relevant differences from the best tender.
Weight (percentage, exact) : 5
Criterion :
Type : Quality
Name : Options
Description : Tenderers shall, in annex 1 - Tender Form, sheet 6 - Options, describe the offered systems and state the prices and terms, cf. point 3.16. The prices will be regulated in accordance with point 14.4 in the contract. The contracting authority will carry out a judgemental overall assessment of the offered system. The system that best meets the contracting authority ́s needs will get a maximum score and the other tenders will get a score that reflects relevant differences from the best tender.
Weight (percentage, exact) : 2
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Trøndelag tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Trøndelag tingrett
Organisation providing additional information about the procurement procedure : Trondheim kommune
Organisation providing offline access to the procurement documents : Trondheim kommune
Organisation whose budget is used to pay for the contract : Bakklandet Menighets Omsorgsenter Kystad helse- og velferdssenter Trondheim kommune Trondhjems Hospital
Organisation executing the payment : Bakklandet Menighets Omsorgsenter Kystad helse- og velferdssenter Trondheim kommune Trondhjems Hospital
Organisation signing the contract : Trondheim kommune

6. Results

Value of all contracts awarded in this notice : 700 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : AYVENS NORGE AS
Tender :
Tender identifier : Leasing, administrasjon og forsikring av kjøretøy og maskiner
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Leasing, administrasjon og forsikring av kjøretøy og maskiner
Date on which the winner was chosen : 07/02/2025
Date of the conclusion of the contract : 07/03/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : Trondheim kommune

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2
Statistics about strategic procurement :
The CVD legal basis to establish which category of procurement procedure applies : Vehicle purchase, lease or rent
Category of vehicle : Light-duty Vehicle (M1, M2, N1)
The number of all vehicles falling within the scope of the CVD directive : 700
The number of clean vehicles : 650
The number of zero-emission heavy-duty vehicles : 650

8. Organisations

8.1 ORG-0001

Official name : Trondheim kommune
Registration number : 942110464
Postal address : Erling Skakkes gate 14
Town : TRONDHEIM
Postcode : 7004
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Contact point : Kåre Sagmo-Søvde
Telephone : +47 72540000
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Bakklandet Menighets Omsorgsenter
Registration number : 970161414
Town : TRONDHEIM
Country : Norway
Telephone : 72544500
Roles of this organisation :
Buyer
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0003

Official name : Trondhjems Hospital
Registration number : 938658374
Town : TRONDHEIM
Country : Norway
Telephone : 72544200
Roles of this organisation :
Buyer
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0004

Official name : Kystad helse- og velferdssenter
Registration number : 875383922
Town : TRONDHEIM
Country : Norway
Telephone : 72545520
Roles of this organisation :
Buyer
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0005

Official name : Trøndelag tingrett
Registration number : 926722794
Town : Trondheim
Country : Norway
Telephone : 73542400
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

8.1 ORG-0006

Official name : AYVENS NORGE AS
Registration number : 945098775
Postal address : Brynsengveien 10
Town : OSLO
Postcode : 0667
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : AYVENS NORGE AS
Telephone : 23069800
Fax : 23069801
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : d6cde803-ebb1-4fd5-b10b-571187b25193 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 12/03/2025 17:09 +00:00
Notice dispatch date (eSender) : 13/03/2025 07:27 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00167818-2025
OJ S issue number : 52/2025
Publication date : 14/03/2025