IT2920C - RFT For the Provision of a Student Engagement Solution for University of Limerick (UL)

Request for Tenders for the provision of a Student Engagement Solution for University Limerick (UL). It is critical that this tool can consolidate data into single source of truth, allow integration with other systems and services and is a secure cloud-based system with security and privacy model and controls based …

CPV: 48000000 Software package and information systems, 48190000 Educational software package, 48218000 License management software package
Place of execution:
IT2920C - RFT For the Provision of a Student Engagement Solution for University of Limerick (UL)
Awarding body:
Education Procurement Service (EPS)
Award number:
0

1. Buyer

1.1 Buyer

Official name : Education Procurement Service (EPS)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : IT2920C - RFT For the Provision of a Student Engagement Solution for University of Limerick (UL)
Description : Request for Tenders for the provision of a Student Engagement Solution for University Limerick (UL). It is critical that this tool can consolidate data into single source of truth, allow integration with other systems and services and is a secure cloud-based system with security and privacy model and controls based on international protocols, standards, and industry best practices. In addition, it is desired that the tool should have the capacity to monitor and improve the app in any or all of the following areas - • Content Quality - misspellings, broken links etc. • Governance – Setting and monitoring policies. • Performance – ensuring high speeds and excellent page performance. • Data Privacy – ensuring compliance with data protection regulations. • Analytics – getting accurate statistics on site usage. • Support and Technical Assistance – ensuring business continuity and disaster recovery plans, including backups and restoration capabilities of content and user accounts.
Procedure identifier : 11f9b935-b1fc-429b-b83b-25ec50da97e5
Previous notice : c87a1f59-2067-4a35-809d-63bd6e136975-01
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48190000 Educational software package
Additional classification ( cpv ): 48218000 License management software package

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 1 180 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : IT2920C - RFT For the Provision of a Student Engagement Solution for University of Limerick (UL)
Description : Request for Tenders for the provision of a Student Engagement Solution for University Limerick (UL). It is critical that this tool can consolidate data into single source of truth, allow integration with other systems and services and is a secure cloud-based system with security and privacy model and controls based on international protocols, standards, and industry best practices. In addition, it is desired that the tool should have the capacity to monitor and improve the app in any or all of the following areas - • Content Quality - misspellings, broken links etc. • Governance – Setting and monitoring policies. • Performance – ensuring high speeds and excellent page performance. • Data Privacy – ensuring compliance with data protection regulations. • Analytics – getting accurate statistics on site usage. • Support and Technical Assistance – ensuring business continuity and disaster recovery plans, including backups and restoration capabilities of content and user accounts.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48190000 Educational software package
Additional classification ( cpv ): 48218000 License management software package

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 1 180 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Approach to reducing environmental impacts : Other

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : @75%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 75
Criterion :
Type : Cost
Name :
Description : @25%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : See CFT Documents

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : See CFT Documents
Organisation providing offline access to the procurement documents : Education Procurement Service (EPS) -

6. Results

Value of all contracts awarded in this notice : 263 350 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Ex Libris UK (Ltd)
Tender :
Tender identifier : 000068793
Identifier of lot or group of lots : LOT-0001
Value of the tender : 263 350 Euro
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 416948
Date of the conclusion of the contract : 06/03/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Education Procurement Service (EPS)
Registration number : Education procurement service
Postal address : Castletroy Limerick
Town : Limerick
Postcode : V94 DK53
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 061233715
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Ex Libris UK (Ltd)
Registration number : 88923823
Town : Hamburg
Postcode : 22765 Hamburg
Country subdivision (NUTS) : Hamburg ( DE600 )
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : b6a28b03-f2d1-469c-8ce4-ed84f812dfe4 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 06/03/2025 16:29 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00153293-2025
OJ S issue number : 48/2025
Publication date : 10/03/2025