Intention notice - Upgrading of a case/archive system to Websak 9 and cloud operation

Statskog SF intends to sign a contract with Acos AS for the upgrading of Acos Websak, Acos Møte and Acos Interact to the latest version. This is an upgrade of the existing solition delivered from the Azure cloud based service model. The upgrade based on the current Websak 8 in …

CPV: 72000000 IT services: consulting, software development, Internet and support, 39132000 Filing systems, 48000000 Software package and information systems, 48311000 Document management software package, 48311100 Document management system
Place of execution:
Intention notice - Upgrading of a case/archive system to Websak 9 and cloud operation
Awarding body:
Statskog SF Hovedkontoret
Award number:
24/9644

1. Buyer

1.1 Buyer

Official name : Statskog SF Hovedkontoret

2. Procedure

2.1 Procedure

Title : Intention notice - Upgrading of a case/archive system to Websak 9 and cloud operation
Description : Statskog SF intends to sign a contract with Acos AS for the upgrading of Acos Websak, Acos Møte and Acos Interact to the latest version. This is an upgrade of the existing solition delivered from the Azure cloud based service model. The upgrade based on the current Websak 8 in Statskog SF will contribute to a more functional and future orientated system with a transition from leased infrastructure administered by Statskog to a cloud system, where the supplier Acos AS will deliver a system for the operation and management of a platform and a solution integrated with Statskog ́s other internal systems. The aim of the upgrade is to solve the existing need for functionality in the current version 8, which is available in a new version, as well as to take advantage of the possibilities and gains provided in new versions delivered as cloud services. The upgrade will improve internal and external work processes and safeguard existing integrations with Statskog's own systems locally and in Azure. As there are no other actors who can migrate Statskog's case and archive system into the tenderer's cloud system, the public procurement regulations (FOA) § 13-4 (b) 2 apply. It will be technically impossible for another supplier to achieve an execution, and it is necessary to employ specific knowledge, specific tools or resources that only one specific supplier has at his disposal.
Procedure identifier : 463d2583-db8f-4a95-ac33-ea46ab76cfe7
Internal identifier : 24/9644
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 39132000 Filing systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48311100 Document management system

2.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice - Upgrading of a case/archive system to Websak 9 and cloud operation
Description : Statskog SF intends to sign a contract with Acos AS for the upgrading of Acos Websak, Acos Møte and Acos Interact to the latest version. This is an upgrade of the existing solition delivered from the Azure cloud based service model. The upgrade based on the current Websak 8 in Statskog SF will contribute to a more functional and future orientated system with a transition from leased infrastructure administered by Statskog to a cloud system, where the supplier Acos AS will deliver a system for the operation and management of a platform and a solution integrated with Statskog ́s other internal systems. The aim of the upgrade is to solve the existing need for functionality in the current version 8, which is available in a new version, as well as to take advantage of the possibilities and gains provided in new versions delivered as cloud services. The upgrade will improve internal and external work processes and safeguard existing integrations with Statskog's own systems locally and in Azure. As there are no other actors who can migrate Statskog's case and archive system into the tenderer's cloud system, the public procurement regulations (FOA) § 13-4 (b) 2 apply. It will be technically impossible for another supplier to achieve an execution, and it is necessary to employ specific knowledge, specific tools or resources that only one specific supplier has at his disposal.
Internal identifier : 24/9644

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 39132000 Filing systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48311100 Document management system

5.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 01/12/2024
Duration end date : 01/12/2027

5.1.4 Renewal

Maximum renewals : 1
The buyer reserves the right for additional purchases from the contractor, as described here : The contract can be extended for up to one year.

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.16 Further information, mediation and review

Mediation organisation : Trøndelag tingrett
Review organisation : Trøndelag tingrett
Organisation providing additional information about the procurement procedure : Statskog SF Hovedkontoret
Organisation providing offline access to the procurement documents : Statskog SF Hovedkontoret
Organisation providing more information on the review procedures : Statskog SF Hovedkontoret
Organisation signing the contract : Statskog SF Hovedkontoret

6. Results

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Acos as
Tender :
Tender identifier : Tilbud på oppgradering og drift av Websak 9
Identifier of lot or group of lots : LOT-0000
Value of the result : 3 600 000 Norwegian krone
The tender was ranked : no
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : SSA-L - Avtale med Acos as
Title : An agreement for a migration project for the transition to Websak 9 in the cloud as well as administration of the system.
Date on which the winner was chosen : 14/11/2024
The contract is awarded within a framework agreement : no
Organisation signing the contract : Statskog SF Hovedkontoret

8. Organisations

8.1 ORG-0001

Official name : Statskog SF Hovedkontoret
Registration number : 966056258
Postal address : Serviceboks 1016
Town : NAMSOS
Postcode : 7809
Country : Norway
Contact point : Bård Hansen
Telephone : +47 07800
Fax : +47 74213001
Internet address : http://www.statskog.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Trøndelag tingrett
Registration number : 926722794
Postal address : Postboks 2317 Torgarden
Town : Trondheim
Postcode : 7004
Country : Norway
Telephone : 73542400
Roles of this organisation :
Review organisation
Mediation organisation

8.1 ORG-0003

Official name : Acos as
Size of the economic operator : Medium
Registration number : 922017433
Postal address : Trollhaugmyra 15
Town : Straume
Postcode : 5253
Country : Norway
Telephone : 56 32 20 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

11. Notice information

11.1 Notice information

Notice identifier/version : 32a6c2d5-2140-4ae8-b665-56cf960029ac - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 19/11/2024 09:57 +00:00
Notice dispatch date (eSender) : 19/11/2024 10:19 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00708817-2024
OJ S issue number : 226/2024
Publication date : 20/11/2024