Free-standing Noark 5 certified archive core

SySIKT KO has, on behalf of the participating municipalities (Askvoll, Hyllestad, Høyanger, Fjaler, Luster, Solund, Sunnfjord and Vik) for the intention of entering into a new joint contract with Documaster AS as a supplier of licences for a Free-standing Noark 5 approved archive that is not integrated in the trade …

CPV: 48000000 Software package and information systems, 48311100 Document management system, 48311000 Document management software package
Place of execution:
Free-standing Noark 5 certified archive core
Awarding body:
SySIKT
Award number:
193

1. Buyer

1.1 Buyer

Official name : SySIKT
Legal type of the buyer : Organisation awarding a contract subsidised by a regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Free-standing Noark 5 certified archive core
Description : SySIKT KO has, on behalf of the participating municipalities (Askvoll, Hyllestad, Høyanger, Fjaler, Luster, Solund, Sunnfjord and Vik) for the intention of entering into a new joint contract with Documaster AS as a supplier of licences for a Free-standing Noark 5 approved archive that is not integrated in the trade system. All municipalities are co-providers and participants in the County Archive, which also use Documaster and have integrations ready set up for this licence.
Procedure identifier : b3b70604-05d9-438f-be52-dc23f0d6d96e
Internal identifier : 193
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311100 Document management system
Additional classification ( cpv ): 48311000 Document management software package

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Free-standing Noark 5 certified archive core
Description : SySIKT KO has, on behalf of the participating municipalities (Askvoll, Hyllestad, Høyanger, Fjaler, Luster, Solund, Sunnfjord and Vik) for the intention of entering into a new joint contract with Documaster AS as a supplier of licences for a Free-standing Noark 5 approved archive that is not integrated in the trade system. All municipalities are co-providers and participants in the County Archive, which also use Documaster and have integrations ready set up for this licence.
Internal identifier : 193

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311100 Document management system
Additional classification ( cpv ): 48311000 Document management software package

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Sogn og Fjordane tingrett
Organisation providing additional information about the procurement procedure : SySIKT
Procurement service provider : Artifik AS

6. Results

Value of all contracts awarded in this notice : 2 400 000 Norwegian krone
Direct award :
Justification for direct award : Procedure according to international rules
Other justification : Most of the municipalities use Pre-Documaster as archives for historical bases and basar access, and there will, thus, be implementation costs connected to the expansion of this system compared to the procurement and implementation of other archive core systems. SySIKT continues the municipalities ́ contracts for archiving with Documaster in the total SSA contract. There is a requirement for a joint system for all municipalities as regards joint integrations to the trade system. This contract regulates conditions for the continuation of a subscription system that includes ongoing updates, integrations, maintenance and support.   The contracting authority sees Documaster as the only supplier who can deliver integrations and the type of experience, system and competence that the contracting authority needs.

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : SySIKT
Registration number : 995501872
Postal address : Hafstadvegen 42
Town : Førde
Postcode : 6803
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Stein Mortensbakke
Telephone : +47 97052233
Internet address : https://www.sysikt.no
Buyer profile : https://www.sysikt.no
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Sogn og Fjordane tingrett
Registration number : 926723278
Postal address : Postboks 85
Town : Førde
Postcode : 6801
Country : Norway
Telephone : +47 55694300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Artifik AS
Registration number : 925364967
Postal address : Stortingsgata 12
Town : Oslo
Postcode : 0161
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 46630107
Internet address : https://artifik.no
Roles of this organisation :
Procurement service provider

8.1 ORG-0004

Official name : DOCUMASTER AS
Registration number : 995475383
Postal address : Karenslyst Allé 9A
Town : OSLO
Postcode : 0278
Country : Norway
Telephone : +47 48111600
Roles of this organisation :
Tenderer

11. Notice information

11.1 Notice information

Notice identifier/version : 742db2d5-a381-4615-bc1d-64bbc3b0dd4c - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 12/11/2024 18:24 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00693510-2024
OJ S issue number : 222/2024
Publication date : 14/11/2024