Framework agreement trade broker services/Sub-hire

The objective of the framework agreement is to cover the contracting authority ́s need for assignments within commercial brokering. The need includes, assessment of rent and market price for developed and undeveloped properties, the hire of ongoing contracts, area considerations, consultancy services for the procurement and sale of the university …

CPV: 70332000 Non-residential property services, 70110000 Development services of real estate, 70200000 Renting or leasing services of own property, 70330000 Property management services of real estate on a fee or contract basis, 70332200 Commercial property management services
Deadline:
Dec. 12, 2024, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Framework agreement trade broker services/Sub-hire
Awarding body:
NTNU
Award number:
ANSK-24-0309

1. Buyer

1.1 Buyer

Official name : NTNU
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Framework agreement trade broker services/Sub-hire
Description : The objective of the framework agreement is to cover the contracting authority ́s need for assignments within commercial brokering. The need includes, assessment of rent and market price for developed and undeveloped properties, the hire of ongoing contracts, area considerations, consultancy services for the procurement and sale of the university ́s properties and the processes' accompanying document processing, as well as, except, assistance with renting an area to external tenants.
Procedure identifier : e49d10ed-e6dc-455d-b143-afd05fab1ac8
Internal identifier : ANSK-24-0309
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 70332000 Non-residential property services
Additional classification ( cpv ): 70110000 Development services of real estate
Additional classification ( cpv ): 70200000 Renting or leasing services of own property
Additional classification ( cpv ): 70330000 Property management services of real estate on a fee or contract basis
Additional classification ( cpv ): 70332200 Commercial property management services

2.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )

2.1.3 Value

Estimated value excluding VAT : 5 000 000 Norwegian krone
Maximum value of the framework agreement : 5 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Framework agreement trade broker services/Sub-hire
Description : The objective of the framework agreement is to cover the contracting authority ́s need for assignments within commercial brokering. The need includes, assessment of rent and market price for developed and undeveloped properties, the hire of ongoing contracts, area considerations, consultancy services for the procurement and sale of the university ́s properties and the processes' accompanying document processing, as well as, except, assistance with renting an area to external tenants.
Internal identifier : ANSK-24-0309

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 70332000 Non-residential property services
Additional classification ( cpv ): 70110000 Development services of real estate
Additional classification ( cpv ): 70200000 Renting or leasing services of own property
Additional classification ( cpv ): 70330000 Property management services of real estate on a fee or contract basis
Additional classification ( cpv ): 70332200 Commercial property management services

5.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag ( NO060 )
Additional information :

5.1.3 Estimated duration

Start date : 10/02/2025
Duration end date : 09/02/2027

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : Renewal lenght is 12 months

5.1.5 Value

Estimated value excluding VAT : 5 000 000 Norwegian krone
Maximum value of the framework agreement : 5 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Credit rating
Description : Requirement: Tenderers shall be credit worthy without a requirement for security. Documentation requirement: Credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service.
Use of this criterion : Used
Criterion :
Type : Other
Name : This fulfils the objective and non-discriminatory criteria or rules that shall be used to select the number of tenderers in the following way: If certain certificates or other forms of documentation are requested, indicate for each individual whether the tenderer is in possession of the requested documents:
Description : If any of these certificates or other forms of documentation are available in electronic form, the certificates are to be provided for each:
Use of this criterion : Used
Criterion :
Type : Other
Name : The tenderer fulfils the stated qualification requirements:
Description : All the necessary selection criteria specified in the notice or in the procurement documents mentioned in the notice are fulfilled.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer's suitability
Description : Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation requirement: Norwegian companies: e Proof or Company Registration Certificate/Foreign companies: Proof that the company is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer ́s suitability 2
Description : Requirement: Tenderers shall have a licence (licence) to operate estate agent/commercial brokerage services. Documentation requirement:  Tenderers must substantiate that they fulfil the legal requirements that apply to the business, cf. the Estate Agency Act chapter 2.  Copy of the Estate Agent Letter to document that the offered broker has a licence to operate estate agent from the Financial Supervisory Authority of Norway. Documentation that shows that the settlement co-worker has approved the exam, cf. The Estate Agency Act §4-4(2).
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Experience
Description : Requirement: Tenderers shall have experience from comparable contracts. Documentation requirement: Description of the tenderer's up to 3 most relevant assignments during the last three years, with value, date and recipient (name, telephone number and e-mail address).
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Price
Description : The offered prices and percentage rates are stated in the price matrix "Annex 1 to Annex 3 ANSK-24-0309 Prismatrise.xlsx" The hire assignments will be evaluated slightly higher than the other assignment types.
Weight (points, exact) : 40
Criterion :
Type : Quality
Name : Quality
Description : The tenderer ́s competence in carrying out the assignments. Tenderers shall describe fulfilment of the requirement by answering/documenting questions about competence and organisation.  The tenderer has the attached attached "MAL Response from the tenderer Kvalitet.docx", with 4 questions to be answered/documented. RESUME We will evaluate CVs for those who are responsible for the four assignment categories: - Hire and hire of external -Hiring - Sales and purchase assignments - Valuations and analyses. CVs must be submitted for managers in all categories, and we will evaluate 1 CV per assignment category. A resource can be evaluated for several categories. Use checkboxes in the template to highlight which category the resource is responsible for. If a CV is missing, or not visible that a resource has been set up for an assignment category, the score will be set to ten for this category. The attached template "MAL for cv.docx" shall be used for documenting this award criteria.
Weight (points, exact) : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 04/12/2024 23:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=36492

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Allowed
Deadline for receipt of tenders : 12/12/2024 11:00 +00:00
Deadline until which the tender must remain valid : 89 Day
Information about public opening :
Opening date : 12/12/2024 11:01 +00:00
Place : Trondheim
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, with reopening of competition
Maximum number of participants : 2
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Trøndelag Tingrett

8. Organisations

8.1 ORG-0001

Official name : NTNU
Registration number : 974767880
Department : Seksjon for anskaffelser og innkjøp
Postal address : Høyskoleringen 1
Town : Trondheim
Postcode : 7491
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Contact point : Anders Stensås
Telephone : 47 73 59 80 80
Internet address : http://www.ntnu.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Trøndelag Tingrett
Registration number : 926 722 794
Postal address : Postboks 2317 Torgarden
Town : Trondheim
Postcode : 7004
Country subdivision (NUTS) : Trøndelag ( NO060 )
Country : Norway
Telephone : 73 54 24 00
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 2b1a82a1-3a1e-4a8e-b25d-b2cfdac18819 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 08/11/2024 12:49 +00:00
Notice dispatch date (eSender) : 08/11/2024 13:01 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00683591-2024
OJ S issue number : 219/2024
Publication date : 11/11/2024