Framework agreement - Temporary staff services, educational personnel.

The contracting authority needs to procure a parallel framework agreement for the purchase of temporary staff services for schools, before-and-after-school care and nurseries in Sandnes municipality. The objective of the agreement is to ensure the contracting authority access to qualified personnel for sick leave, retirement of holidays and leave. All …

CPV: 80110000 Pre-school education services, 80100000 Primary education services
Deadline:
Jan. 13, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Framework agreement - Temporary staff services, educational personnel.
Awarding body:
Sandnes kommune
Award number:
24/11590

1. Buyer

1.1 Buyer

Official name : Sandnes kommune
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework agreement - Temporary staff services, educational personnel.
Description : The contracting authority needs to procure a parallel framework agreement for the purchase of temporary staff services for schools, before-and-after-school care and nurseries in Sandnes municipality. The objective of the agreement is to ensure the contracting authority access to qualified personnel for sick leave, retirement of holidays and leave. All municipal schools and nurseries are included in the contract, but some will use the services to a greater extent than others. The need for temporary staff services applies primarily to shorter periods at a time, but temporary staff can also be needed for long periods. The contracting authority is uncertain about the extent of the procurement, but estimates an annual contract value of between NOK 3,000,000 - NOK 4,000,000 excluding VAT. This gives a total contract value for the entire contract period, including options, of NOK 12,000,000 - NOK 16,000,000, excluding VAT. Emphasis is put on the fact that this is only an estimate and is not binding for the contracting authority or rights for the tenderers. Based on the estimated value of the contract, the contracting authority has stated the maximum contract value, c.f. the Court of Justice's case C-23/20. The maximum contract value is + 15% above the estimated value. The total maximum value is approx. NOK 18,400,000 excluding VAT.
Procedure identifier : 5c6c8dfb-9581-46e5-ba65-df8cb1a0f20c
Internal identifier : 24/11590
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure : The procurement will be made in accordance with the Public Procurement Act dated 17 June 2016 no. 73 (LOA) and the Public Procurement Regulations (FOA) dated 12 August 2016 no. 974 parts I and part III. The contract will be awarded in accordance with the open tender contest procedure, cf. the Public Procurement Regulations §13-1 (1). Negotiations are not allowed in this competition. Tenders cannot, therefore, be changed after the tender deadline has expired. Furthermore, attention is agreed that tenders that include significant deviations from the procurement documents shall be rejected in accordance with PPR §24-8 (1) (b). The contracting authority can reject tenders that include deviations from the procurement documents, uncertainties etc., which must not be considered insignificant, cf. the Public Procurement Regulations §24-8 (2) (a). Tenderers are therefore strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly to question uncertainties through EU Supply to the contracting authority's gender neutral preferred.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80100000 Primary education services

2.1.2 Place of performance

Anywhere

2.1.3 Value

Estimated value excluding VAT : 16 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Framework agreement - Temporary staff services, educational personnel.
Description : The contracting authority needs to procure a parallel framework agreement for the purchase of temporary staff services for schools, before-and-after-school care and nurseries in Sandnes municipality. The objective of the agreement is to ensure the contracting authority access to qualified personnel for sick leave, retirement of holidays and leave. All municipal schools and nurseries are included in the contract, but some will use the services to a greater extent than others. The need for temporary staff services applies primarily to shorter periods at a time, but temporary staff can also be needed for long periods. The contracting authority is uncertain about the extent of the procurement, but estimates an annual contract value of between NOK 3,000,000 - NOK 4,000,000 excluding VAT. This gives a total contract value for the entire contract period, including options, of NOK 12,000,000 - NOK 16,000,000, excluding VAT. Emphasis is put on the fact that this is only an estimate and is not binding for the contracting authority or rights for the tenderers. Based on the estimated value of the contract, the contracting authority has stated the maximum contract value, c.f. the Court of Justice's case C-23/20. The maximum contract value is + 15% above the estimated value. The total maximum value is approx. NOK 18,400,000 excluding VAT.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80100000 Primary education services

5.1.2 Place of performance

Anywhere
Additional information :

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.5 Value

Estimated value excluding VAT : 16 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tenderers must not have significant tax and VAT arrears, or an approved repayment plan shall be in existence.
Description : Documentation requirement: - Tax certificate, not older than six months.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must achieve a minimum rating of "credit worthy", i.e. tenderers must be in risk class 5 or higher on Experians scale.
Description : Documentation requirement: Norwegian tenderers: As documentation, the contracting authority will obtain the credit rating Commercial Delphi Score from Experian. Tenderers must achieve a minimum rating of "Credit worthy", i.e. risk class five or higher on the Experians scale. Foreign tenderers: As documentation, tenderers can submit a credit rating from a credit rating company with a licence to operate a credit information company. The credit rating shall show the current financial situation of the company and be based on the last available accounting figures. For all tenderers: If there is a justifiable reason not to provide a credit rating, the tenderer can submit any other document demonstrating that the economic and financial capacity requirements are met. However, the documentation must be approved by the contracting authority. If a tenderer has a credit rating in Experian and the contracting authority obtains it, it will always have a rank before credit rating, or other documentation obtained by the tenderer.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Description : Documentation requirement: - Norwegian companies: Company Registration Certificate. - Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have experience from comparable contracts. Comparable assignments means the delivery of temporary staff within educational personnel in accordance with the requirement specification.
Description : Documentation requirement: Description of up to 3 of the tenderer's most relevant contracts in the course of the last 3 years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have a system for carrying out regular audits of the following areas: Employment contracts, assessment of the hired risk conditions, clarified responsibility for HSE, working hours, wages, overtime payments, wage obligation when completing assignments, sickness allowances, follow-up of long-term sick leave as well as job protection.
Description : Documentation requirement: RA Proof or an account of the tenderer ́s system and control routines for the HR area, possibly in connection with the documentation for the requirement below.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : A good and well-functioning quality management system is required for the services that shall be provided and that are complied with in practice. The system shall have procedures, as well as documentable historical traceability.
Description : The concept of a quality management system is that i.a. the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement. Documentation requirement: An account of the tenderer ́s quality management system, or a copy of a quality management certificate in accordance with ISO 9001:2015 or an equivalent certificate.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name :
Description :
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 06/01/2025 11:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 13/01/2025 11:00 +00:00
Information about public opening :
Opening date : 13/01/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Sør-Rogaland Tingrett

8. Organisations

8.1 ORG-0001

Official name : Sandnes kommune
Registration number : 964965137
Postal address : Rådhusgata 1
Town : Sandnes
Postcode : 4306
Country : Norway
Contact point : Sandra Pedersen
Telephone : +47 48206011
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Sør-Rogaland Tingrett
Registration number : 926 723 448
Department : Sandnes
Postal address : Olav Vs plass 1
Town : Sandnes
Postcode : 4306
Country : Norway
Telephone : 52004600
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 435159e7-6776-427a-8ed3-33c5474c0143 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 22/11/2024 13:06 +00:00
Notice dispatch date (eSender) : 22/11/2024 13:30 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00717464-2024
OJ S issue number : 229/2024
Publication date : 25/11/2024