Facility Manager of the Civic Engagement Support Facility in Somalia including Somaliland

The general objective of the Somalia Civic Engagement Support Facility (“the Facility” or “the Project”) is to expand the civic space for women, youth and marginalised groups in Somalia including Somaliland and to strengthen citizen engagement on rights and accountability with the state at federal, member-state, and local level. The …

CPV: 75211200 Foreign economic-aid-related services, 75112100 Administrative development project services, 79412000 Financial management consultancy services, 79420000 Management-related services, 79421000 Project-management services other than for construction work, 79421100 Project-supervision services other than for construction work
Place of execution:
Facility Manager of the Civic Engagement Support Facility in Somalia including Somaliland
Awarding body:
Ministry of Foreign Affairs
Award number:
23/21561

1. Buyer

1.1 Buyer

Official name : Ministry of Foreign Affairs
Legal type of the buyer : Central government authority
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Facility Manager of the Civic Engagement Support Facility in Somalia including Somaliland
Description : The general objective of the Somalia Civic Engagement Support Facility (“the Facility” or “the Project”) is to expand the civic space for women, youth and marginalised groups in Somalia including Somaliland and to strengthen citizen engagement on rights and accountability with the state at federal, member-state, and local level. The objective of the assignment is to set up and manage the Civic Engagement Support Facility, which will implement the Project. The Facility will have three funding windows: • Window 1: Support to established think tanks capable of producing action-oriented research and dialogue; • Window 2: An innovation instrument designed to support creative ideas from civil society which can disrupt the current exclusive practices as pilot projects; • Window 3 split into two sub-windows: (a) One sub-window supporting already established organisations to enhance their work on voice, rights and accountability, and (b) the other sub-window facilitating local informal organisations operating at grassroots level to become more operational and capacitating them to engage in dialogue with local and other authorities on their rights. The Facility will be managed by a Consultant (also called Facility Manager) under a contract with the Danish Mogadishu Representation Office (MRO) in Nairobi (the Client). The Facility Manager will have international staff in Nairobi and staff in Mogadishu and Hargeisa. The Facility will operate in different parts of Somalia, including in Somaliland. The Facility Manager will be responsible for setting up and managing the Facility subject to the decisions and instructions of the Executive Committee representing the donors to the Facility. With particular reference to the nature of window 3, interested parties are encouraged to ensure the necessary capabilities, e.g., through forming consortia with other entities, such as relevant (I)NGOs or other non-profit organisations. The estimated value of DKK 70.000.000 net of VAT is including options, whereas the maximum budget of DKK 40.000.000 net of VAT is excluding options.
Procedure identifier : a38e396c-0af3-45c8-ac23-b51a88968814
Internal identifier : 23/21561
Type of procedure : Restricted
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Access to the procurement procedure requires online registration. Guidance (in Danish and English) on the use of the tendering system can be found at: https://mercell.atlassian.net/servicedesk/customer/portal/3/article/177996038?src=1869524006 Economic operators may only submit one application or tender. Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the requirements for economic and financial standing and technical and professional ability. When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD. In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds, listed in section 2.1.6 of this contract notice. An economic operator is not required to answer whether it is subject to purely national exclusion grounds, cf. Part III.D of the ESPD. In addition to the exclusion grounds in section 2.1.6, an economic operator is excluded from the procurement procedure if the economic operator is established in a country which is entered on the EU list of non-cooperative jurisdictions for tax purposes and which has not adopted the Government Procurement Agreement (GPA) or other trade agreements that oblige Denmark to open its market for public contracts for tenderers established in the country in question, cf. section 134 a of the Danish Public Procurement Act. The contracting authority has a maximum budget of DKK 40.000.000 net of VAT in relation to the procurement. Tenders will be rejected if they exceed the contracting authority's maximum budget Economic operators will not receive remuneration for their participation in the procedure.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 75211200 Foreign economic-aid-related services
Additional classification ( cpv ): 75112100 Administrative development project services
Additional classification ( cpv ): 79412000 Financial management consultancy services
Additional classification ( cpv ): 79420000 Management-related services
Additional classification ( cpv ): 79421000 Project-management services other than for construction work
Additional classification ( cpv ): 79421100 Project-supervision services other than for construction work

2.1.2 Place of performance

Country : Somalia
Anywhere in the given country
Additional information : Performance of the services will also take place in Somaliland

2.1.3 Value

Estimated value excluding VAT : 70 000 000 Danish krone

2.1.4 General information

Additional information : In the tender, economic operators must submit a completed and signed statement regarding Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia’s actions destabilising the situation in Ukraine, as amended by Council Regulation (EU) No 2023/1214 of 23 June 2023. The contract cannot be awarded to a tenderer subject to Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014, as amended by Council Regulation (EU) No 2023/1214 of 23 June 2023 Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD. The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority): (1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2); (2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely); (3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established). Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds. Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis If an economic operator is entered on an official list of approved economic operators or has an equivalent certificate (e.g. under a national (pre)qualification system), the economic operator may refer to the list in question or present a certificate issued by the competent authority instead of documentation of the information provided in the ESPD. When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority. Economic operators are encouraged to submit all necessary documentation as early as possible. Prior to the signing of the contract, the tenderer, which the contracting authority has awarded the contract to, must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants). This contract has not been divided into lots, cf. section II.1.6), due to the nature of the Project whose intertwined streams of activity require one single operator over the whole duration of the Project.
Legal basis :
Directive 2014/24/EU
https://www.retsinformation.dk/eli/lta/2023/10 - The procurement procedure is governed by Danish law and the rules applicable hereunder, specifically the Danish Public Procurement Act.

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator is in a situation like bankruptcy under a corresponding procedure provided for in national law where the economic operator is established, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Bankruptcy : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been declared bankrupt, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Corruption : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for bribery as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, and Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ 2003, L 192, p. 54) and bribery as defined in the national law of the economic operator’s Member State or home country or the country in which the economic operator is established, cf. section 135(1)(2) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.
Arrangement with creditors : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator is in an arrangement with creditors, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Participation in a criminal organisation : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for acts committed as part of a criminal organization as defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 (OJ 2008, L 300, p. 42), cf. section 135(1)(1) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.
Money laundering or terrorist financing : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for money laundering or terrorist financing as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ 2005, L 309, p. 15), cf. section 135(1)(5) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.
Fraud : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for fraud as referred to in Article 1 of the Convention on the protection of the European Communities' financial interests, cf. section 135(1)(3) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.
Child labour and other forms of trafficking in human beings : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for violation of Section 262a of the Danish Penal Code or, with regard to a judgment from another country concerning child labor and other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in human beings and protecting its victims, and replacing Council Framework Decision 2002/629/JHA (OJ 2011, L 101, p. 1), cf. section 135(1)(6) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.
Insolvency : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been under insolvency proceedings, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Assets being administered by liquidator : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator’s assets are being administered by a liquidator or by the court, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The contracting authority shall exclude an economic operator from participation in the procurement procedure when the contracting authority can demonstrate that the economic operator in the specific procurement has provided grossly misleading information, withheld information, or is unable to submit supplementary documents regarding the grounds for exclusion, cf. sections 135(1), 135(3) or 137(1)(2), the established minimum suitability requirements, cf. sections 140-144, or the selection, cf. section 145, cf. section 136(3) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Conflict of interest due to its participation in the procurement procedure : The contracting authority shall exclude an economic operator from participation in the procurement procedure when the contracting authority can demonstrate that a conflict of interest in relation to the specific procurement cannot be effectively remedied by less intrusive measures, cf. section 136(1) of the Danish Public Procurement Act
Direct or indirect involvement in the preparation of this procurement procedure : The contracting authority shall exclude an economic operator from participation in the procurement procedure when the contracting authority can demonstrate that a distortion of competition, cf. section 39, due to the prior involvement of the economic operators in the preparation of the procurement procedure in relation to the specific procurement cannot be effectively remedied by less intrusive measures, cf. section 136(2) of the Danish Public Procurement Act.
Guilty of grave professional misconduct : The contracting authority shall exclude an economic operator from participation in the procurement procedure when the contracting authority can demonstrate that the economic operator is guilty of grave professional misconduct, which renders its integrity questionable, cf. section 136(4) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Payment of social security contributions : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has unpaid overdue debt of DKK 100,000 or more to public authorities concerning contributions to social security schemes under Danish law or the law of the country in which the economic operator is established, cf. section 135(3) of the Danish Public Procurement Act. Notwithstanding, the economic operator is not excluded when the economic operator has entered into an agreement with the collection authority on a repayment plan and this plan is being adhered to, cf. section 135(4) of the Danish Public Procurement Act, or the economic operator provides security for the payment of the part of the debt that is DKK 100,000 or more, cf. section 135(5)(2) of the Danish Public Procurement Act.
Business activities are suspended : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator’s business activities have been suspended, cf. section 137(1)(2) of the Danish Public Procurement Act. The contracting authority will exclude an economic operator from participating in the procurement procedure for 3 years from the date of the relevant event or action, cf. section 138(7) of the Danish Public Procurement Act.
Payment of taxes : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has unpaid overdue debt of DKK 100,000 or more to public authorities concerning taxes or duties under Danish law or the law of the country in which the economic operator is established, cf. section 135(3) of the Danish Public Procurement Act. Notwithstanding, the economic operator is not excluded when the economic operator has entered into an agreement with the collection authority on a repayment plan and this plan is being adhered to, cf. section 135(4) of the Danish Public Procurement Act, or the economic operator provides security for the payment of the part of the debt that is DKK 100,000 or more, cf. section 135(5)(2) of the Danish Public Procurement Act.
Terrorist offences or offences linked to terrorist activities : The contracting authority shall exclude an economic operator from participation in the procurement procedure if the economic operator has been convicted by a final judgment or has accepted a fine for terrorist acts or offenses related to terrorist activities as defined in Articles 1, 3, and 4 of Council Framework Decision 2002/475/JHA of 13 June 2002 on combating terrorism (OJ 2002, L 164, p. 3) as amended by Council Framework Decision 2008/919/JHA of 28 November 2008 amending Framework Decision 2002/475/JHA on combating terrorism (OJ 2008, L 330, p. 21), cf. section 135(1)(4) of the Danish Public Procurement Act. The contracting authority shall also exclude an economic operator when a person who has been convicted by a final judgment or has accepted a fine for such acts is a member of the economic operator’s board of directors, executive board, or supervisory board. The contracting authority shall also exclude an economic operator if the convicted person has the authority to represent, control, or make decisions in the economic operator’s board of directors, executive board, or supervisory board, cf. section 135(2) of the Danish Public Procurement Act. When the exclusion period is not determined by a final judgment, the contracting authority shall exclude an economic operator from participating in the procurement procedure for 5 years from the date of the final judgment or accepted fine, cf. section 138(6) of the Danish Public Procurement Act.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Facility Manager of the Civic Engagement Support Facility in Somalia including Somaliland
Description : The general objective of the Somalia Civic Engagement Support Facility (“the Facility” or “the Project”) is to expand the civic space for women, youth and marginalised groups in Somalia including Somaliland and to strengthen citizen engagement on rights and accountability with the state at federal, member-state, and local level. The objective of the assignment is to set up and manage the Civic Engagement Support Facility, which will implement the Project. The Facility will have three funding windows: • Window 1: Support to established think tanks capable of producing action-oriented research and dialogue; • Window 2: An innovation instrument designed to support creative ideas from civil society which can disrupt the current exclusive practices as pilot projects; • Window 3 split into two sub-windows: (a) One sub-window supporting already established organisations to enhance their work on voice, rights and accountability, and (b) the other sub-window facilitating local informal organisations operating at grassroots level to become more operational and capacitating them to engage in dialogue with local and other authorities on their rights. The Facility will be managed by a Consultant (also called Facility Manager) under a contract with the Danish Mogadishu Representation Office (MRO) in Nairobi (the Client). The Facility Manager will have international staff in Nairobi and staff in Mogadishu and Hargeisa. The Facility will operate in different parts of Somalia, including in Somaliland. The Facility Manager will be responsible for setting up and managing the Facility subject to the decisions and instructions of the Executive Committee representing the donors to the Facility. With particular reference to the nature of window 3, interested parties are encouraged to ensure the necessary capabilities, e.g., through forming consortia with other entities, such as relevant (I)NGOs or other non-profit organisations. The estimated value of DKK 70.000.000 net of VAT is including options, whereas the maximum budget of DKK 40.000.000 net of VAT is excluding options.
Internal identifier : 23/21561

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 75211200 Foreign economic-aid-related services
Additional classification ( cpv ): 75112100 Administrative development project services
Additional classification ( cpv ): 79412000 Financial management consultancy services
Additional classification ( cpv ): 79420000 Management-related services
Additional classification ( cpv ): 79421000 Project-management services other than for construction work
Additional classification ( cpv ): 79421100 Project-supervision services other than for construction work
Options :
Description of the options : The Client may execute one or more of the following options in the course of the contract: Option 1: Changes to the available funding: The Client may at any time accept increases in the Facility funds for a total amount up to DKK 100 million. This could be due to new donor commitments, additional allocations from the Danish Somalia Bilateral Programme, or other developments. The funds may also be reduced due to, e.g., donors withdrawing or lower-than-expected spending levels. The potential influx of additional funding or the diminishment of funding may necessitate a shift in focus or activities, potentially altering the planned tasks. The execution of the option is at the Client's discretion. If additional funding or the diminishment of funding alter the planned tasks, the Facility Manager's fees must be based on the fees indicated in Appendix 3. This option can be exercised once or multiple times, within the maximum amount set out above. Option 2: Changes to the project design: The Client may at any time decide changes to the project design and thereby to the Facility Manager’s Services. This could be due to security/political considerations, considerations of results attainment, cost effectiveness, or any other relevant concerns. Changes could take the form of terminating the Facility’s activities in one of the two regions, closing one or more of the support windows, opening one or more additional windows, adding new activity streams, or other modifications of the original design of the Project. The Facility Manager cannot assume that an increase in the available funds entails a proportionate increase in the management budget. The Facility Manager's fees must be based on the fees indicated in Appendix 3. This option can be exercised once or multiple times, with or without changes to the available funding in line with option 1 above. The tasks to be performed by the Facility Manager must be similar to those provided for in the initial contract.

5.1.2 Place of performance

Country : Somalia
Anywhere in the given country
Additional information : Performance of the services will also take place in Somaliland

5.1.3 Estimated duration

Start date : 01/03/2025
Duration end date : 31/12/2028

5.1.5 Value

Estimated value excluding VAT : 70 000 000 Danish krone

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Additional information : In the tender, economic operators must submit a completed and signed statement regarding Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia’s actions destabilising the situation in Ukraine, as amended by Council Regulation (EU) No 2023/1214 of 23 June 2023. The contract cannot be awarded to a tenderer subject to Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014, as amended by Council Regulation (EU) No 2023/1214 of 23 June 2023 Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD. The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority): (1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2); (2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely); (3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established). Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds. Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis If an economic operator is entered on an official list of approved economic operators or has an equivalent certificate (e.g. under a national (pre)qualification system), the economic operator may refer to the list in question or present a certificate issued by the competent authority instead of documentation of the information provided in the ESPD. When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority. Economic operators are encouraged to submit all necessary documentation as early as possible. Prior to the signing of the contract, the tenderer, which the contracting authority has awarded the contract to, must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants). This contract has not been divided into lots, cf. section II.1.6), due to the nature of the Project whose intertwined streams of activity require one single operator over the whole duration of the Project.

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Average yearly turnover (minimum level)
Description : The economic operator is required to have an average yearly turnover of minimum DKK 20 million for the last 2 financial years available. When the economic operator is participating in the procurement procedure together with others (e.g a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria. Each involved economic operator or entity must submit a completed ESPD and the participating economic operators or the entities referred to are subject to joint and several liability for the performance of the contract. The contracting authority can accept annual reports or excerpts hereof or relevant statements from a bank or certified accountant as documentation in relation to the economic and financial standing. When an economic operator is participating in the procurement procedure together with others or when an economic operator relies on the economic and financial standing of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary economic and financial standing. The statements of support must establish a legal obligation for the party concerned and state that the involved economic operators or entities are subject to joint and several liability for the performance of the contract.
Criterion :
Type : Suitability to pursue the professional activity
Criterion :
Type : Technical and professional ability
Name : For service contracts: performance of services of the specified type (minimum level)
Description : The economic operator is required to have performed (entered into, ongoing or finalized) minimum • 2 contracts within the field of management of grant mechanisms for CSOs in a development context of a fund budget of no less than DKK 30 million each, and • 2 contracts within the field of civil society strengthening, including both CSOs and CBOs, in Somalia within the last 5 years. A contract may relate to one or both of the requested fields of experience. When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria, that each involved economic operator or entity submits a completed ESPD and that the specific parts of the contract must be performed by the economic operators or entities with the required technical and professional abilities. The economic operator must fill in a list of maximum 5 contracts (i.e. from all involved economic operators in a group of economic operators and/or other supporting entities). If an economic operator has listed more than 5 contracts, the contracting authority will only read and assess the 5 most recent contracts listed (first based on end date, and then based on start date). Each listed contract should include the following information: (1) a description of the contract (nature and quantity of services from the economic operator and how they compare to the description of this procurement), (2) amount (remuneration received by the economic operator for the performance of the services), (3) start date (date of conclusion of the contract), (4) end date (date of completion of services), and (5) recipient (name and contact information). The contracting authority reserves the right to contact the recipients of services or require statements from the recipients, confirming that the economic operator has performed the listed contracts, as documentation in relation to the technical and professional ability. When an economic operator is formed by a group of economic operators or relies on the technical and professional abilities of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary technical and professional abilities. The statements of support must establish a legal obligation for the party concerned and state the parts of the contract to be performed by the party concerned.
Criterion :
Type : Technical and professional ability
Name : Objective criteria for choosing the limited number of candidates (performance of services of the specified type)
Description : The contracting authority will select 5 candidates to be invited to submit tenders. If more than 5 candidates fulfill the minimum requirements to economic and financial standing and/or technical and professional standing, the candidates will be selected on the basis of the information concerning technical and professional standing, in relation to the object of this contract. In the selection, the contracting authority will specifically emphasise: - The extent to which the performed contracts compare to the description of this procurement - The extent to which the contracts are performed in fragile contexts - The extent to which the contracts are performed in Africa - The extent to which the contracts are performed for clients comparable to the Ministry of Foreign Affairs of Denmark (e.g. a European institution/agency or international organisation, a Ministry or any other national or federal authority, including their regional or local subdivisions, or a national or federal agency/office)
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Maximum number of tenders passing : 5
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 5

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : price
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name :
Description : Quality
Weight (percentage, exact) : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 20/12/2024
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 16/12/2024 13:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The winning tenderer is to perform the contract in compliance with the Danida Anti-Corruption Policy ( https://um.dk/en/danida/anti-corruption) and the principles of the UN Global Compact ( https://www.unglobalcompact.org/what-is-gc/mission/principles). The contract includes a labour clause concerning conditions on pay and work for the staff assigned for the performance of the contract.
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection. Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within: 45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU. Complaint guidelines (in English) can be found at: https://naevneneshus.dk/media/9802/complaint-guidelines.pdf

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud
Organisation providing additional information about the procurement procedure : Ministry of Foreign Affairs
Organisation providing offline access to the procurement documents : Ministry of Foreign Affairs
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
Organisation receiving requests to participate : Ministry of Foreign Affairs
Organisation processing tenders : Ministry of Foreign Affairs
TED eSender : Mercell Holding ASA

8. Organisations

8.1 ORG-0001

Official name : Klagenævnet for Udbud
Registration number : ORG-37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for Udbud
Telephone : +45 72405600
Roles of this organisation :
Review organisation

8.1 ORG-0002

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : ORG-10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Ministry of Foreign Affairs
Registration number : 43271911
Postal address : Asiatisk Plads 2
Town : Copenhagen
Postcode : 1448
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Marianne Vestergaard
Telephone : +254 797 913 823
Internet address : https://um.dk/en/danida
Other contact points :
Official name : Danish Mogadishu Representation Office
Postal address : 13 Runda Drive, Runda, P.O. Box 40412-00100 GP
Town : Nairobi
Postcode : 00100
Country : Kenya
Contact point : Marianne Vestergaard
Telephone : +254 797 913 823
Internet address : https://um.dk/en/danida
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0004

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : ef58643c-f4df-4f1a-aa7b-d2081950b965 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/11/2024 13:46 +00:00
Notice dispatch date (eSender) : 11/11/2024 14:49 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00690088-2024
OJ S issue number : 221/2024
Publication date : 13/11/2024