EVENT ORGANIZATION SERVICES AND RELATED SERVICES IN 37 COUNTRIES

This tendering procedure is an international call for tenders. It aims at concluding a framework agreement for event organization and related services with Service Providers in 37 countries, specialized in event organization/management and related services, with a view to establishing the terms of the subsequent call-offs for the provision of …

CPV: 55120000 Hotel meeting and conference services, 55110000 Hotel accommodation services, 55520000 Catering services, 63520000 Transport agency services, 60120000 Taxi services, 22100000 Printed books, brochures and leaflets, 39153000 Conference-room furniture, 79540000 Interpretation services, 55100000 Hotel services
Deadline:
Dec. 17, 2024, 4 p.m.
Deadline type:
Submitting a bid
Place of execution:
EVENT ORGANIZATION SERVICES AND RELATED SERVICES IN 37 COUNTRIES
Awarding body:
Council of Europe
Award number:

1. Buyer

1.1 Buyer

Official name : Council of Europe
Legal type of the buyer : International organisation
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : EVENT ORGANIZATION SERVICES AND RELATED SERVICES IN 37 COUNTRIES
Description : This tendering procedure is an international call for tenders. It aims at concluding a framework agreement for event organization and related services with Service Providers in 37 countries, specialized in event organization/management and related services, with a view to establishing the terms of the subsequent call-offs for the provision of services, corresponding to the needs of the Council of Europe for the projects concerned. Lot 1: Barbados Lot 2: Benin Lot 3: Brazil Lot 4: Cameroon Lot 5: Chile Lot 6: Colombia Lot 7: Costa Rica Lot 8: Cote d'Ivoire Lot 9: Czech Republic Lot 10: Dominican Republic Lot 11: Ecuador Lot 12: Fiji Lot 13: France Lot 14: Ghana Lot 15: Grenada Lot 16: Indonesia Lot 17: Italy Lot 18: Jordan Lot 19: Kazakhstan Lot 20: Malaysia Lot 21: Mauritius Lot 22: Mozambique Lot 23: Netherlands Lot 24: Nigeria Lot 25: Paraguay Lot 26: Peru Lot 27: Philippines Lot 28: Romania Lot 29: Senegal Lot 30: Serbia Lot 31: Sierra Leone Lot 32: Spain Lot 33: Sri Lanka Lot 34: Thailand Lot 35: Tonga Lot 36: Trinidad and Tobago Lot 37: Uruguay Each Provider can bid for one, several or all LOTS (representing countries they will be delivering the services) and - within the country - they can bid for one, several or all SUB-LOTS referring to: a. Venue rental for meetings/conferences b. Accommodation c. Catering d. Transportation e. Visibility f. Interpretation equipment
Procedure identifier : 4c62547a-a263-4f6a-b4ec-516b267d0faf
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55520000 Catering services
Additional classification ( cpv ): 63520000 Transport agency services
Additional classification ( cpv ): 60120000 Taxi services
Additional classification ( cpv ): 22100000 Printed books, brochures and leaflets
Additional classification ( cpv ): 39153000 Conference-room furniture
Additional classification ( cpv ): 79540000 Interpretation services

2.1.2 Place of performance

Postal address : Avenue de l'Europe
Town : Strasbourg
Postcode : 67075
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : /
Description : Lot 1: Barbados Lot 2: Benin Lot 3: Brazil Lot 4: Cameroon Lot 5: Chile Lot 6: Colombia Lot 7: Costa Rica Lot 8: Cote d'Ivoire Lot 9: Czech Republic Lot 10: Dominican Republic Lot 11: Ecuador Lot 12: Fiji Lot 13: France Lot 14: Ghana Lot 15: Grenada Lot 16: Indonesia Lot 17: Italy Lot 18: Jordan Lot 19: Kazakhstan Lot 20: Malaysia Lot 21: Mauritius Lot 22: Mozambique Lot 23: Netherlands Lot 24: Nigeria Lot 25: Paraguay Lot 26: Peru Lot 27: Philippines Lot 28: Romania Lot 29: Senegal Lot 30: Serbia Lot 31: Sierra Leone Lot 32: Spain Lot 33: Sri Lanka Lot 34: Thailand Lot 35: Tonga Lot 36: Trinidad and Tobago Lot 37: Uruguay SUB-LOTS : a. Venue rental for meetings/conferences b. Accommodation c. Catering d. Transportation e. Visibility f. Interpretation equipment

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55100000 Hotel services

5.1.2 Place of performance

Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Additional information : /

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The procurement for the contract will be conducted in accordance with the CoE procedures as set out in tender documents and applicable internal legal instruments of the CoE, in particular Rule No. 1395 of 20 June 2019 on the procurement procedures of the CoE. No other procurement procedures will apply. These documents may be downloaded on the website of the CoE https://search.coe.int/intranet/Pages/result_details.aspx?ObjectId=090000168094853e . In submitting this form, the Council of Europe does not waive the privileges and immunities granted to it by virtue of the General Agreement on Privileges and Immunities of the Council of Europe and its Protocols, and in particular Article 21 - Disputes - of the General Agreement.

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Address of the procurement documents : https://eproc.coe.int/callfortenders/234

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Deadline for receipt of tenders : 17/12/2024 16:00 +01:00
Deadline until which the tender must remain valid : 180 Day
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Information about review deadlines : :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 666
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Council of Europe
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : Council of Europe
Registration number : 778 860 080 00010
Department : Unité Achats
Postal address : Avenue de l'Europe
Town : Strasbourg Cedex
Postcode : 67075
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Contact point : Unité Achats
Telephone : 00
Information exchange endpoint (URL) : https://www.coe.int/fr/web/organisation/contact-us
Roles of this organisation :
Buyer
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : 655490-2024
Main reason for change : Information updated

11. Notice information

11.1 Notice information

Notice identifier/version : 923645b9-21fa-406f-bf15-0ded01268847 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/11/2024 08:01 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00719588-2024
OJ S issue number : 230/2024
Publication date : 26/11/2024