Event agency services

The main objective of the procurement is to enter into a framework agreement for consultancy services connected to planning, organising and implementing national (Norwegian participants) and international (Norwegian and foreign participants) conferences. Conferences means conferences, press conferences, cultural events, seminars, events, important occasions, meetings and similar events. The contract will …

CPV: 79952000 Event services, 79000000 Business services: law, marketing, consulting, recruitment, printing and security, 79900000 Miscellaneous business and business-related services, 79950000 Exhibition, fair and congress organisation services
Place of execution:
Event agency services
Awarding body:
Departementenes sikkerhets- og serviceorganisasjon
Award number:
24/231

1. Buyer

1.1 Buyer

Official name : Departementenes sikkerhets- og serviceorganisasjon

2. Procedure

2.1 Procedure

Title : Event agency services
Description : The main objective of the procurement is to enter into a framework agreement for consultancy services connected to planning, organising and implementing national (Norwegian participants) and international (Norwegian and foreign participants) conferences. Conferences means conferences, press conferences, cultural events, seminars, events, important occasions, meetings and similar events. The contract will apply to both physical, digital and hybrid events.
Procedure identifier : 8a5520ea-b499-48c6-b00f-4e0938069630
Previous notice : df46408b-bbe5-47df-9de1-8c18ff809c17-01
Internal identifier : 24/231
Type of procedure : Open
Main features of the procedure : Open tender contest

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

2.1.2 Place of performance

Anywhere

2.1.3 Value

Estimated value excluding VAT : 200 000 000 Norwegian krone
Maximum value of the framework agreement : 200 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Event agency services
Description : The main objective of the procurement is to enter into a framework agreement for consultancy services connected to planning, organising and implementing national (Norwegian participants) and international (Norwegian and foreign participants) conferences. Conferences means conferences, press conferences, cultural events, seminars, events, important occasions, meetings and similar events. The contract will apply to both physical, digital and hybrid events.
Internal identifier : 24/231

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

5.1.2 Place of performance

Anywhere
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : The contract will be valid for 2 years, with an option for an extension for a further 1+1 years, the total length is 4 years.

5.1.5 Value

Estimated value excluding VAT : 200 000 000 Norwegian krone
Maximum value of the framework agreement : 200 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Hourly rate for various resources.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Competence
Description : Competence of offered personnel
Weight (percentage, exact) : 80
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett
Organisation providing more information on the review procedures : Departementenes sikkerhets- og serviceorganisasjon

6. Results

Value of all contracts awarded in this notice : 200 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Medvind Eventbyrå AS
Tender :
Tender identifier : Eventbyråtjenester - Medvind Eventbyrå AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Eventbyråtjenester - Medvind Eventbyrå AS
The contract is awarded within a framework agreement : no
Winner :
Official name : Gyro AS
Tender :
Tender identifier : Eventbyråtjenester - Gyro AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Eventbyråtjenester - Gyro AS
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 5

8. Organisations

8.1 ORG-0001

Official name : Departementenes sikkerhets- og serviceorganisasjon
Registration number : 974 761 424
Postal address : Kongens gate 18-20
Town : Oslo
Postcode : 0153
Country : Norway
Contact point : Magnus Syversen
Telephone : +47 22249090
Internet address : https://www.dss.dep.no
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926725939
Department : Departementenes Sikkerhets- Og Serviceorganisasjon (Dss)
Postal address : Kongens gate 18-20
Town : Oslo
Postcode : 0153
Country : Norway
Telephone : +47 22035200
Internet address : http://www.domstol.no/otir
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Medvind Eventbyrå AS
Registration number : 992365919
Postal address : Mølleparken 4
Town : Oslo
Postcode : 0459
Country : Norway
Telephone : +47 22555665
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0004

Official name : Gyro AS
Registration number : Org nr 979 128 622
Postal address : Postboks 3403 Bjølsen
Town : Oslo
Postcode : 0406
Country : Norway
Telephone : +47 40234117
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 6a0ebae1-2f00-45d6-89e9-0afea3e1e90a - 01
Form type : Result
Notice type : Contract or concession award notice – light regime
Notice dispatch date : 17/10/2024 06:51 +00:00
Notice dispatch date (eSender) : 17/10/2024 07:06 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00631998-2024
OJ S issue number : 204/2024
Publication date : 18/10/2024