Evaluation of Development Cooperation through Delegated Partnerships with the EU

The evaluation will cover delegated cooperation between the EU and the MFA (central MFA or embassies) over the ten-year period from 2014 to 2023, where the MFA is entrusted by the EU with the implementation of actions in indirect management. The evaluation will not cover delegated cooperation between the EU …

CPV: 79419000 Evaluation consultancy services, 75211200 Foreign economic-aid-related services
Place of execution:
Evaluation of Development Cooperation through Delegated Partnerships with the EU
Awarding body:
Ministry of Foreign Affairs of Denmark
Award number:
24-18288

1. Buyer

1.1 Buyer

Official name : Ministry of Foreign Affairs of Denmark
Legal type of the buyer : Central government authority
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Evaluation of Development Cooperation through Delegated Partnerships with the EU
Description : The evaluation will cover delegated cooperation between the EU and the MFA (central MFA or embassies) over the ten-year period from 2014 to 2023, where the MFA is entrusted by the EU with the implementation of actions in indirect management. The evaluation will not cover delegated cooperation between the EU and the MFA, where the MFA acts as delegator and the EU as the entrusted delegate. The evaluation will focus on the benefits, challenges, and overall relevance of the modality of delegated cooperation from the delegates perspective. In addition, the partner countries perspectives will be explored through case studies. The perspectives of the EU administration will only be considered insofar as they have direct implications for the use of the modality as seen from the perspective of the entrusted delegate and the partner countries. In terms of the OECD/DAC evaluation criteria, the focus is expected to be mainly on relevance, coherence and efficiency. In relation to the criteria of effectiveness and sustainability, this shall be addressed in relation to the assessment of whether and how the delegated cooperation as an aid modality has been conducive to achieving effective and sustainable results. Impact is not expected to be in focus. Due to the limited number of delegated cooperations between the MFA and the EU, the evaluation is expected to cover the entire portfolio (see approach and methodology). Additionally, in-depth case studies based on country visits are required for a select number of delegated cooperations. These case studies will encompass up to three countries - two in Africa and one in Asia – and are expected to include a maximum of five examples of delegated cooperations. To enhance the overall findings and recommendations, the evaluation will further incorporate insights from at least two like-minded donors. This will be based on a portfolio overview based on available documentation, interviews at the HQs of these donors and a comparison of guidelines and procedures for involvement. Sweden and the Netherlands are preliminary suggested for this comparison, but the final selection will be made in the inception phase. Further, the evaluation will incorporate experience and insights from the Practitioners’ Network for European Development Cooperation, led by Expertise France, based on document review and interviews. Overall, in terms of travel then, the evaluation shall plan with visits to three partner countries, two in Africa and one in Asia, to be finally selected during the inception phase; visits to MFA HQ in Copenhagen; visits to HQ of two like-minded donors involved in delegated cooperation with the EU (expected to be Sweden and the Netherlands) and a visit to the EU administration in Brussels. Interviews with stakeholders in other partner countries, likeminded donors etc. are also expected, and may be undertaken remotely. To allow for a comparison of the use of delegated cooperation by Denmark and other EU member countries, the evaluation will also establish an overview of all EU funds for Official Development Assistance (ODA) under indirect management over the period, categorised by year and entrusted country/organisation, based on available information.
Procedure identifier : 9754f740-eb91-4a6f-b665-535ce8c5e03d
Previous notice : 1e7baee3-d437-4714-8a5d-2dcedebd31a6-01
Internal identifier : 24-18288
Type of procedure : Restricted
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79419000 Evaluation consultancy services
Additional classification ( cpv ): 75211200 Foreign economic-aid-related services

2.1.2 Place of performance

Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Additional information : The evaluation will require meetings at the Ministry of Foreign Affairs of Denmark in Copenhagen as well as a final workshop in Copenhagen.

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The evaluation will require visits to HQ of two like-minded donors involved in delegated cooperation with the EU (expected to be Sweden and the Netherlands) and a visit to the EU administration in Brussels.

2.1.2 Place of performance

Anywhere
Additional information : The evaluation will require visits to three partner countries, two in Africa and one in Asia, to be finally selected during the inception phase.

2.1.3 Value

Estimated value excluding VAT : 2 900 000 Danish krone

2.1.4 General information

Additional information : The procurement procedure has been cancelled as it has become apparent to the contracting authority that certain aspects of the requirements in the procurement documents need clarification and refinement, particularly regarding the specific competencies and expertise required for the evaluation. Therefore, the contracting authority will amend the procurement documents and publish a new procurement procedure which will allow the contracting authority to more effectively communicate the necessary qualifications, increase competition, and ensure that tenders fully address the evaluation’s requirements. This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations. Economic operators will not receive remuneration for their participation in the procedure.
Legal basis :
Directive 2014/24/EU
https://www.retsinformation.dk/eli/lta/2023/10 - The procurement procedure is governed by Danish law and the rules applicable hereunder, specifically the Danish Public Procurement Act.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Evaluation of Development Cooperation through Delegated Partnerships with the EU
Description : The evaluation will cover delegated cooperation between the EU and the MFA (central MFA or embassies) over the ten-year period from 2014 to 2023, where the MFA is entrusted by the EU with the implementation of actions in indirect management. The evaluation will not cover delegated cooperation between the EU and the MFA, where the MFA acts as delegator and the EU as the entrusted delegate. The evaluation will focus on the benefits, challenges, and overall relevance of the modality of delegated cooperation from the delegates perspective. In addition, the partner countries perspectives will be explored through case studies. The perspectives of the EU administration will only be considered insofar as they have direct implications for the use of the modality as seen from the perspective of the entrusted delegate and the partner countries. In terms of the OECD/DAC evaluation criteria, the focus is expected to be mainly on relevance, coherence and efficiency. In relation to the criteria of effectiveness and sustainability, this shall be addressed in relation to the assessment of whether and how the delegated cooperation as an aid modality has been conducive to achieving effective and sustainable results. Impact is not expected to be in focus. Due to the limited number of delegated cooperations between the MFA and the EU, the evaluation is expected to cover the entire portfolio (see approach and methodology). Additionally, in-depth case studies based on country visits are required for a select number of delegated cooperations. These case studies will encompass up to three countries - two in Africa and one in Asia – and are expected to include a maximum of five examples of delegated cooperations. To enhance the overall findings and recommendations, the evaluation will further incorporate insights from at least two like-minded donors. This will be based on a portfolio overview based on available documentation, interviews at the HQs of these donors and a comparison of guidelines and procedures for involvement. Sweden and the Netherlands are preliminary suggested for this comparison, but the final selection will be made in the inception phase. Further, the evaluation will incorporate experience and insights from the Practitioners’ Network for European Development Cooperation, led by Expertise France, based on document review and interviews. Overall, in terms of travel then, the evaluation shall plan with visits to three partner countries, two in Africa and one in Asia, to be finally selected during the inception phase; visits to MFA HQ in Copenhagen; visits to HQ of two like-minded donors involved in delegated cooperation with the EU (expected to be Sweden and the Netherlands) and a visit to the EU administration in Brussels. Interviews with stakeholders in other partner countries, likeminded donors etc. are also expected, and may be undertaken remotely. To allow for a comparison of the use of delegated cooperation by Denmark and other EU member countries, the evaluation will also establish an overview of all EU funds for Official Development Assistance (ODA) under indirect management over the period, categorised by year and entrusted country/organisation, based on available information.
Internal identifier : 24-18288

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79419000 Evaluation consultancy services
Additional classification ( cpv ): 75211200 Foreign economic-aid-related services
Options :
Description of the options : Sweden may potentially take on a more active role in the evaluation. If this occurs, the evaluation will need to assess the entire Swedish portfolio of delegated cooperation with the EU in a more comprehensive manner, mirroring the approach used for the Danish portfolio, and evaluation questions will apply to both the Swedish and the Danish experiences. However, a more active role for Sweden will not increase the number of in-country visits or the number of case studies to be conducted (but rather entails that the selection of countries and cases will be done so as to include both examples of Danish and Swedish delegated cooperation). The additional services and deliveries related to Sweden’s more comprehensive involvement shall be performed by the designated Key Staff in accordance with the agreed rates. To accommodate this possibility, a lump sum is allocated in the budget. The lump sum is set aside for the additional activities foreseen to be relevant, such as i.a. including Sweden in a survey, more interviews and reporting. The decision regarding Sweden’s involvement will be made before the evaluation enters the inception phase. The option to include the additional services and deliveries shall become effective on the date of the Client's written approval of the description of the additional services and work plan.

5.1.2 Place of performance

Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Additional information : The evaluation will require meetings at the Ministry of Foreign Affairs of Denmark in Copenhagen as well as a final workshop in Copenhagen.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The evaluation will require visits to HQ of two like-minded donors involved in delegated cooperation with the EU (expected to be Sweden and the Netherlands) and a visit to the EU administration in Brussels.

5.1.2 Place of performance

Anywhere
Additional information : The evaluation will require visits to three partner countries, two in Africa and one in Asia, to be finally selected during the inception phase.

5.1.3 Estimated duration

Start date : 01/01/2025
Duration end date : 30/11/2025

5.1.5 Value

Estimated value excluding VAT : 2 900 000 Danish krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The procurement procedure has been cancelled as it has become apparent to the contracting authority that certain aspects of the requirements in the procurement documents need clarification and refinement, particularly regarding the specific competencies and expertise required for the evaluation. Therefore, the contracting authority will amend the procurement documents and publish a new procurement procedure which will allow the contracting authority to more effectively communicate the necessary qualifications, increase competition, and ensure that tenders fully address the evaluation’s requirements. This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations. Economic operators will not receive remuneration for their participation in the procedure.

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Adequacy of Methodology and Work Plan
Description : Includes the following sub-criteria: Technical Approach and Methodology; Work plan; Organisation; and Quality Assurance and BIMP. Please refer to the procurement document Criteria and Method of Evaluation for more information and the weight of the sub-criteria.
Weight (percentage, exact) : 36
Criterion :
Type : Quality
Name : Qualifications and Competence of Key Staff
Description : The contracting authority will evaluate qualifications and competence of the Key Staff. Please refer to the procurement document Criteria and Method of Evaluation for more information and the weight of sub-criteria.
Weight (percentage, exact) : 54
Criterion :
Type : Price
Name : Price
Description : The contracting authority will evaluate the price based on the contract price. Please refer to the procurement document Criteria and Method of Evaluation for more information.
Weight (percentage, exact) : 10
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection. Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU. Complaint guidelines (in English) can be found at: https://naevneneshus.dk/media/9802/complaint-guidelines.pdf

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen
TED eSender : Mercell Holding ASA

6. Results

6.1 Result lot ldentifier : LOT-0000

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of the buyer, because of a change in needs

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 3
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Ministry of Foreign Affairs of Denmark
Registration number : 43271911
Department : Department for Evaluation, Learning and Quality (LEARNING)
Postal address : Asiatisk Plads 2
Town : Copenhagen
Postcode : 1448
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Eva Broegaard
Telephone : +45 33920000
Internet address : https://um.dk/en/danida
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Klagenævnet for Udbud
Registration number : 37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for Udbud
Telephone : +45 72405600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Internet address : https://www.kfst.dk
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 8656d166-593b-44b0-9c21-49d50b96af6f - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 15/11/2024 08:30 +00:00
Notice dispatch date (eSender) : 15/11/2024 08:35 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00699359-2024
OJ S issue number : 224/2024
Publication date : 18/11/2024