Electrode Steam Boilers - Kokkola

The Contracting Entity is currently implementing an electric boiler project (the "Project"). According to the Contracting Entity's preliminary estimate, the Project will include the following procurements: 1. two electric boilers; 2. district heating battery; 3. electrical connections; 4. main transformers; 5. boiler building; and 6. infrastructure which is necessary for …

CPV: 42000000 Industrial machinery, 42160000 Boiler installations, 42162000 Steam-generating boilers, 51100000 Installation services of electrical and mechanical equipment
Place of execution:
Electrode Steam Boilers - Kokkola
Awarding body:
Kokkolan Energia Oy
Award number:
2024-017167-LOT-0001

1. Buyer

1.1 Buyer

Official name : Kokkolan Energia Oy
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : Economic affairs
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Electrode Steam Boilers - Kokkola
Description : The Contracting Entity is currently implementing an electric boiler project (the "Project"). According to the Contracting Entity's preliminary estimate, the Project will include the following procurements: 1. two electric boilers; 2. district heating battery; 3. electrical connections; 4. main transformers; 5. boiler building; and 6. infrastructure which is necessary for the overall implementation of the Project (e.g. pipelines and heat exchangers). Each of the above procurements are procured separately within the delivery limits, delivery scope and time schedule determined by the Contracting Entity. This call for tenders covers exclusively the electric boiler procurement. The scope of the procurement includes two (2) 60 MW electrode steam boilers with steam operating pressure 40 barg, including transport, installation, commissioning and connection to the Contracting Entity's systems at delivery limits. The boilers will be installed at the following addresses: - Boiler 1: Kokkolan Energia Oy, Voima-power plant, Voimalantie 17, 67900 Kokkola; and - Boiler 2: Kokkolan Energia Oy, Power-power plant, Outokummuntie 19, 67900 Kokkola. The scope of the procurement is described in more detail in the invitation to participate and its appendices, including the materials included in the preliminary invitation to tender. The requirements set out in the preliminary invitation to tender, except the absolute requirements, are preliminary and may be modified later in the procurement procedure before the publication of the final invitation to tender.
Procedure identifier : dab773c5-b6e7-45c0-8e1f-aef07edb04b6
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure : The procurement procedure is carried out via a negotiated procedure in accordance with Section 38 of the Act on Procurement and Concessions for Entities Operating in the Water, Energy, Transport and Postal Services Sectors (1398/2016). The estimated value of the procurement exceeds the EU threshold under the Act on Procurement and Concessions for Entities Operating in the Water, Energy, Transport and Postal Services Sectors.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42160000 Boiler installations
Additional classification ( cpv ): 42162000 Steam-generating boilers
Additional classification ( cpv ): 51100000 Installation services of electrical and mechanical equipment

2.1.4 General information

Additional information : The procurement procedure is divided into two consecutive phases (Phases I and II). Candidates/tenderers shall not be remunerated for their participation in the procurement procedure in either phase. PHASE I: In Phase I, all interested candidates may participate in the procurement procedure by submitting a application to participate by the deadline set below. The application to participate must comply with the terms and requirements of the invitation to participate. The Contracting Entity has the right to exclude from the procurement procedure candidates whose application to participate does not comply with the conditions or requirements described in the invitation to participate, or if the application to participate has not been submitted by the deadline. The Contracting Entity will select the candidates who have submitted an application to participate in the negotiations in accordance with the minimum requirements and comparison criteria described below under the heading "SELECTION OF CANDIDATES". The Contracting Entity will inform the candidates of their selection for the negotiations. PHASE II: The Contracting Entity sends an invitation to negotiate and a preliminary invitation to tender to the tenderers selected for the negotiations. The tenderers must submit their preliminary tenders to the Contracting Entity in accordance with the terms and requirements described in the preliminary invitation to tender. The Contracting Entity has the right to exclude from the procurement procedure any tenderer whose preliminary tender does not comply with the conditions and requirements described in the preliminary invitation to tender, or if the preliminary tender has not been submitted by the deadline set. Preliminary tenders are not compared. The Contracting Entity negotiates with all tenderers who submitted preliminary tenders. Negotiations may take place in one or more rounds and may be conducted orally and/or in writing. The Contracting Entity shall inform the tenderers selected for the negotiations of more detailed dates and the content of the negotiations in advance. The Contracting Entity has the right to decide on the content and duration of the negotiations at its discretion. At the end of the negotiations, the tenderers shall submit their final tenders by the deadline set by the Contracting Entity. The Contracting Entity then reviews and compares the final tenders in accordance with the terms, requirements and comparison criteria set out in the final invitation to tender. For the avoidance of doubt, the final tenders can no longer be negotiated in order to ensure equal and non-discriminatory treatment of tenderers. SELECTION OF CANDIDATES: A maximum of three (3) candidates will be selected for the negotiations (Phase II). All candidates selected for the negotiations must have submitted, by the deadline, an application to participate complying with the terms and conditions of the invitation to participate. If no more than three (3) candidates have submitted applications to participate by the deadline in accordance with the terms and requirements of the invitation to participate, all candidates will be selected for the negotiations. If more than three (3) candidates have submitted applications to participate by the deadline in accordance with the terms and requirements of the invitation to participate, those candidates whose applications to participate entitle them to highest points will be selected for the negotiations. The points are determined as follows: References: A candidate may receive one (1) extra point per optional reference, up to a maximum of seven (7) additional points. The determination of additional points is described in more detail in the Appendix B (References). Tie situation: If candidates have obtained an equal number of points for their applications to participate, the candidate with a higher turnover in the preceding financial year will be selected. For the sake of clarity, the turnover of resource units whose financial resources have not been relied on by the candidate in its application to participate is not taken into account in the calculation of turnover. The turnover of all consortium members is taken into account in the calculation of turnover. PRELIMINARY SCHEDULE OF THE PROCUREMENT PROCEDURE: The Contracting Entity reserves the right to change and modify the preliminary schedule according to its needs. However, candidates should note that the deadline for submitting applications to participate and the deadline for asking questions regarding the invitation to participate are binding. - Deadline for questions on invitation to participate: 9.12.2024 at 12:00, - Deadline for submission of applications to participate: 16.12.2024 at 16:00, - Review of applications to participate: week 51, - Decision on the tenderers selected for the negotiations: week 51, - Delivery of the invitation to negotiate and the preliminary invitation to tender to the tenderers selected for the negotiations: week 51, - Negotiations based on the tenderers' preliminary tenders: week 3 (2025), - Deadline for submission of final tenders: week 6 (2025), - Review of final tenders and award decision: week 7 (2025), and - Signing of the contract with the chosen tenderer: week 9 (2025). SUSPENSION OF THE PROCUREMENT PROCEDURE: The Contracting Entity has the right to interrupt the procurement procedure for a real and justified reason. The Contracting Entity has the right to suspend the procurement, inter alia, if the Contracting Entity does not receive a financing decision for the project. QUESTIONS AND ANSWERS: Questions concerning the invitation to participate must be submitted by the set deadline in the HILMA service. Questions asked by other means (e.g. via telephone) will not be answered in order to ensure equal and non-discriminatory treatment of candidates. The name of the candidate or questioner will not appear in the answers to the questions.
Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Participation in a criminal organisation : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Corruption : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Terrorist offences or offences linked to terrorist activities : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Money laundering or terrorist financing : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The tenderer itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein, has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable
Payment of taxes : The tenderer has breached its obligations to pay taxes in the country of its establishment or in the country of the buyer.
Payment of social security contributions : The tenderer has breached its obligations to pay social security contributions in the country of its establishment or in the country of the buyer.
Purely national exclusion grounds : The tenderer has breached the following obligations defined in the Finnish criminal code: violation of the right to organise, work hour offence, extortionate work discrimination, work discrimination, work safety offence or the use of unauthorised foreign labour.
Breaching of obligations in the fields of environmental law : The tenderer has breached its obligations in the field of environmental law.
Breaching of obligations in the fields of social law : The tenderer has breached its obligations in the field of social law.
Breaching of obligations in the fields of labour law : The tenderer has breached its obligations in the field of labour law.
Conflict of interest due to its participation in the procurement procedure : The participation of the tenderer in the procurement procedure gives rise to conflicts of interest.
Direct or indirect involvement in the preparation of this procurement procedure : The tenderer, or any undertaking related to it, has advised the buyer or otherwise been involved in the preparation of the procurement procedure.
Early termination, damages or other comparable sanctions : The tenderer's previous contracts or concessions have been terminated prematurely or damages or other similar penalties have been claimed in connection with the contracts in question.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : The tenderer is in one of the following situations. a) It has misrepresented information in relation to the exclusion or selection criteria, b) It has withheld such information, c) It has delayed to submit the supporting information required by a buyer, or d) It has tried to influence the decision making process of the buyer, to obtain confidential information that may confer upon it undue advantages in the procurement procedure or to negligently provide misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Bankruptcy : The tenderer is bankrupt.
Insolvency : The tenderer is subject of insolvency or winding-up.
Arrangement with creditors : The tenderer is in arrangement with creditors.
Analogous situation like bankruptcy under national law : The tenderer is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Assets being administered by liquidator : The assets of the tenderer are being administered by a liquidator or by the court.
Business activities are suspended : The business activities of the tenderer are suspended.
Guilty of grave professional misconduct : The tenderer is guilty of grave professional misconduct.
Agreements with other economic operators aimed at distorting competition : The tenderer has entered into agreements aimed at distorting competition.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Electrode Steam Boilers - Kokkola
Description : The Contracting Entity is currently implementing an electric boiler project (the "Project"). According to the Contracting Entity's preliminary estimate, the Project will include the following procurements: 1. two electric boilers; 2. district heating battery; 3. electrical connections; 4. main transformers; 5. boiler building; and 6. infrastructure which is necessary for the overall implementation of the Project (e.g. pipelines and heat exchangers). Each of the above procurements are procured separately within the delivery limits, delivery scope and time schedule determined by the Contracting Entity. This call for tenders covers exclusively the electric boiler procurement. The scope of the procurement includes two (2) 60 MW electrode steam boilers with steam operating pressure 40 barg, including transport, installation, commissioning and connection to the Contracting Entity's systems at delivery limits. The boilers will be installed at the following addresses: - Boiler 1: Kokkolan Energia Oy, Voima-power plant, Voimalantie 17, 67900 Kokkola; and - Boiler 2: Kokkolan Energia Oy, Power-power plant, Outokummuntie 19, 67900 Kokkola. The scope of the procurement is described in more detail in the invitation to participate and its appendices, including the materials included in the preliminary invitation to tender. The requirements set out in the preliminary invitation to tender, except the absolute requirements, are preliminary and may be modified later in the procurement procedure before the publication of the final invitation to tender.
Internal identifier : 2024-017167-LOT-0001

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42160000 Boiler installations
Additional classification ( cpv ): 42162000 Steam-generating boilers
Additional classification ( cpv ): 51100000 Installation services of electrical and mechanical equipment

5.1.2 Place of performance

Country subdivision (NUTS) : Keski-Pohjanmaa ( FI1D5 )
Country : Finland
Additional information : The boilers will be installed at the following addresses: - Boiler 1: Kokkolan Energia Oy, Voima-power plant, Voimalantie 17, 67900 Kokkola, and - Boiler 2: Kokkolan Energia Oy, Power-power plant, Outokummuntie 19, 67900 Kokkola.

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0
The buyer reserves the right for additional purchases from the contractor, as described here : The Contract does not include options.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Information about previous notices :
Identifier of the previous notice : 603073-2024
Additional information : The criteria for comparing applications to participate are described in more detail in the call for tenders under the heading "SELECTION OF CANDIDATES".

5.1.7 Strategic procurement

Approach to reducing environmental impacts : The transition to a circular economy
Social objective promoted : Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Name : Right to engage in professional and trade activities
Description : The candidate must be registered in the trade register or a similar register. Upon request, the candidate undertakes to provide a statement of registration.
Criterion :
Type : Technical and professional ability
Name : References
Description : GENERAL: The candidate must fill in the reference form in Appendix B (References), following the instructions set out therein, and attach the form to the candidate's application to participate. If the application to participate has been submitted as a consortium, the members of the consortium may fulfil the reference requirements jointly. If the candidate relies on the capacities of other entities to meet the suitability requirements imposed on the candidate, the candidate may meet the reference requirements together with its resource units. If the candidate makes use of the resource units to meet the reference requirements, the capability unit must participate in the implementation of the contract. The candidate must provide a written statement, contract or other form of commitment signed by the resource unit ensuring its participation in the implementation of the contract. MANDATORY REFERENCE: The candidate must meet the mandatory reference requirement set out in Appendix B (References). OPTIONAL REFERENCES: The candidate does not need to indicate optional references in Appendix B (References). However, given that the candidates' applications to participate are partly compared on the basis of optional references, the Contracting Entity encourages all candidates to submit as many optional references as possible, but no more than eight (8) that meet the conditions and requirements of the invitation to participate. The criteria for comparing applications to participate are described in more detail in the call for tenders under the heading "SELECTION OF CANDIDATES".
Criterion :
Type : Economic and financial standing
Name : Minimum turnover
Description : The candidate's turnover must be at least three million (3.000.000) euros for the previous audited financial year (12-month accounting period). At the request of the Contracting Entity, the candidate must provide turnover information for the required period, unless the information is available to the Contracting Entity from publicly available sources. The Candidate may demonstrate its economic and financial standing by other documents approved by the Contracting Entity if the candidate has not completed at least one (1) financial year. Where a request to participate has been submitted as a consortium, the members of the consortium together may satisfy the suitability requirement relating to minimum turnover. The candidate may meet the turnover requirement together with its resource units. If the candidate utilizes resource units in order to meet the minimum turnover requirement, the candidate must provide the Contracting Entity with documentation demonstrating that the resource unit and the candidate are jointly responsible for the implementation of the Contract.
Criterion :
Type : Economic and financial standing
Name : Financial solvency
Description : The financial situation of the candidate (including all members of the consortium) must be at least A+ (satisfactory+) in Suomen Asiakastieto Oy's Rating Alfa rating, or is at a corresponding level based on financial statements or other similar report. A candidate whose Rating Alfa rating is A, B or C, or whose financial situation is estimated to correspond to the above classification, will be excluded from the procurement procedure.
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 1
Maximum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The preliminary weight for Price is 80-95%. The exact weight for Price will be determined by the Contracting Entity in the final invitation to tender.
Criterion :
Type : Quality
Name : Quality
Description : The preliminary weight for Quality is 5-20%. The exact weight and subcategories for Quality will be determined by the Contracting Entity in the final invitation to tender. Preliminary subcategories for Quality include: - Delivery time - Tenderer's plans
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 09/12/2024 12:00 +02:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Description of the financial guarantee : The preliminary terms and conditions for the guarantees of the procurement are described in Appendix Appendix [A.x] (Porcurement Contract_DRAFT).
Deadline for receipt of requests to participate : 16/12/2024 16:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The preliminary terms and conditions for the implementation of the procurement are described in Appendix [A.x] (Porcurement Contract_DRAFT).
Electronic invoicing : Required
Electronic payment will be used : yes
Financial arrangement : The preliminary terms and conditions for the financial arrangement of the procurement are described in Appendix [A.x] (Porcurement Contract_DRAFT).
Information about review deadlines : Time limit for seeking review: An appeal must be filed in writing within 14 days of the date on which the party received notice of the procurement decision together with instructions for appeal. The day of notice is not included in the calculation of the time limit. The Market Court must receive the appeal by the date when the time limit for submitting the appeal expires, within its opening hours. Exceptions to the regular period of appeal: If, following the procurement decision, a contracting entity has made a procurement agreement or concession contract under paragraph 1 or 3 of section 121 of the Act on public contracts in special sectors without observing the standstill period, then the appeal must be filed within 30 days of notice of the decision. No standstill period need be observed if the agreement concerns a procurement to be made on the basis of a framework agreement, or if the agreement concerns a procurement made within a dynamic purchasing system. An appeal to the Market Court must be submitted no later than six months after making the procurement decision in the event that the candidate or tenderer has received notice of the procurement decision together with instructions for appeal and the procurement decision or the instructions for appeal were essentially defective.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The Market Court
Organisation providing additional information about the procurement procedure : Kokkolan Energia Oy
Organisation providing more information on the review procedures : Kokkolan Energia Oy
Organisation receiving requests to participate : Kokkolan Energia Oy
Organisation processing tenders : Kokkolan Energia Oy
TED eSender : Hansel Oy (Hilma)

8. Organisations

8.1 ORG-0001

Official name : Kokkolan Energia Oy
Registration number : 2276581-3
Town : Kokkola
Postcode : 67100
Country subdivision (NUTS) : Keski-Pohjanmaa ( FI1D5 )
Country : Finland
Telephone : +358 68233993
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1 A
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295563630
Roles of this organisation :
TED eSender

8.1 ORG-0003

Official name : The Market Court
Registration number : FI30061576
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 0117d70a-fa25-42ea-8b38-2f826a6c3526 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 27/11/2024 20:15 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00730642-2024
OJ S issue number : 233/2024
Publication date : 29/11/2024