Dynamic Purchasing System - Welfare Technology

C.f. the prior information notice, dated 21.08.2024 and the attached tender documentation DPS - Dynamic Purchasing System Welfare Technology Welfare technology means first and foremost technological assistance that contributes to increased security, security, social participation, mobility and physical and cultural activity, and strengthens the individual's ability to manage themselves in …

CPV: 35125000 Surveillance system, 35125300 Security cameras, 35121700 Alarm systems, 42961100 Access control system, 45316000 Installation work of illumination and signalling systems, 79711000 Alarm-monitoring services
Place of execution:
Dynamic Purchasing System - Welfare Technology
Awarding body:
IKOMM AS
Award number:
154

1. Buyer

1.1 Buyer

Official name : IKOMM AS
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Dynamic Purchasing System - Welfare Technology
Description : C.f. the prior information notice, dated 21.08.2024 and the attached tender documentation DPS - Dynamic Purchasing System Welfare Technology Welfare technology means first and foremost technological assistance that contributes to increased security, security, social participation, mobility and physical and cultural activity, and strengthens the individual's ability to manage themselves in everyday life despite illness and social, mentally or physically reduced functional abilities. Welfare technology can also function as technological support for relatives and otherwise contribute to improve availability, resource utilisation and quality of the service offer. (NOU 2011:11) It is voluntary for Ikomm ́s owner municipalities to use the scheme. The scheme consists of several categories and tenderers must qualify within the individual categories of the scheme. The requirement for relevant experience will have different content, depending on which category the tenderer is looking to be qualified for. See the descriptions for each category. **Conditions regarding the maximum value of the framework agreement:** The owner municipalities ́ municipal organisation and structure are versatile, which means that it is difficult to estimate the volume/value of the procurement. The owner municipalities ́ IT technical operations and management have changed over time, the procurement needs are controlled by general action plans and imposed social assignments. This applies to both internal assignments and assignments in regard to: public service provision. The maximum values in this competition are set at NOK 2 million, but the individual competitions under the scheme can also vary from under NOK 1 million to over NOK 2 million.
Procedure identifier : 0ccbf661-e442-48cb-b71d-e61abd2af5be
Internal identifier : 154
Type of procedure : Restricted
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 35125000 Surveillance system
Additional classification ( cpv ): 35125300 Security cameras
Additional classification ( cpv ): 35121700 Alarm systems
Additional classification ( cpv ): 42961100 Access control system
Additional classification ( cpv ): 45316000 Installation work of illumination and signalling systems
Additional classification ( cpv ): 79711000 Alarm-monitoring services

2.1.3 Value

Estimated value excluding VAT : 2 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Child labour and other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Purely national exclusion grounds : The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.
Conflict of interest due to its participation in the procurement procedure : Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Guilty of grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Early termination, damages or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Payment of taxes : Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Dynamic Purchasing System - Welfare Technology
Description : C.f. the prior information notice, dated 21.08.2024 and the attached tender documentation DPS - Dynamic Purchasing System Welfare Technology Welfare technology means first and foremost technological assistance that contributes to increased security, security, social participation, mobility and physical and cultural activity, and strengthens the individual's ability to manage themselves in everyday life despite illness and social, mentally or physically reduced functional abilities. Welfare technology can also function as technological support for relatives and otherwise contribute to improve availability, resource utilisation and quality of the service offer. (NOU 2011:11) It is voluntary for Ikomm ́s owner municipalities to use the scheme. The scheme consists of several categories and tenderers must qualify within the individual categories of the scheme. The requirement for relevant experience will have different content, depending on which category the tenderer is looking to be qualified for. See the descriptions for each category. **Conditions regarding the maximum value of the framework agreement:** The owner municipalities ́ municipal organisation and structure are versatile, which means that it is difficult to estimate the volume/value of the procurement. The owner municipalities ́ IT technical operations and management have changed over time, the procurement needs are controlled by general action plans and imposed social assignments. This applies to both internal assignments and assignments in regard to: public service provision. The maximum values in this competition are set at NOK 2 million, but the individual competitions under the scheme can also vary from under NOK 1 million to over NOK 2 million.
Internal identifier : 154

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 35125000 Surveillance system
Additional classification ( cpv ): 35125300 Security cameras
Additional classification ( cpv ): 35121700 Alarm systems
Additional classification ( cpv ): 42961100 Access control system
Additional classification ( cpv ): 45316000 Installation work of illumination and signalling systems
Additional classification ( cpv ): 79711000 Alarm-monitoring services

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Other
Name : Taxes and duties
Description : Tenderers are required to have their tax and VAT payments in order. Documentation requirements: Tax and VAT certificate, not older than six months, calculated from the tender deadline (Norwegian tenderers only). NB! Tenderers are obliged to update and renew their tax and VAT certificate well before the expiry of the mentioned 6 months.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : The tenderer's registrations, authorisations, etc.
Description : The tenderer shall be a legally registered company. Documentation requirements: * Norwegian companies: Company Registration Certificate * Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established. * For tenderers who are not registered in the above mentioned register, tenderers must present a certificate or confirmation (equivalent company registration certificate) for registration in a trade or business register as prescribed by the law of the country where the tenderer is established. Such a certificate shall not be issued more than six months before the tender deadline.
Use of this criterion : Used
Criterion :
Type : Economic and financial standing
Name : The tenderer's financial capacity
Description : The tenderer has sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation requirements: Tenderers shall submit a credit rating report from companies licensed by the Norwegian Data Protection Authority to operate credit information activities in Norway or from companies with equivalent approval in the EU/EEA Member State. See also the tender documentation!
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Relevant experience
Description : **Reference 1:** Tenderers shall have good and relevant experience from welfare technology. The experience shall include deliveries to municipalities or other public institutions, alternatively deliveries to private actors with equivalent operation and complexity as municipal entities. Documentation requirements: Relevant experience shall be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. The references are to be added directly to artifik as a response to this point. If more than five reference projects are given, only the first five will be assessed.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Education and professional qualifications
Description : **Reference 2:** Tenderers shall have sufficient competence and professional qualifications to manage and quality assure the delivery. Documentation requirements: Tenderers shall enclose an overview of what experience and professional qualifications are possessed by the management group and/or key personnel who will be responsible for the delivery.
Use of this criterion : Used
Criterion :
Type : Other
Name : Quality Assurance System
Description : The contracting authority requires tenderers who have systems for quality assurance. Documentation requirements: Tenderers shall primarily submit certificates from independently recognised bodies that document a satisfactory quality management system. For example, a valid ISO 9001 certificate will be accepted as fulfilment of the requirement. Documentation of their own management system (such as quality handbook, overview of procedures and procedures etc.) can be enclosed for tenderers who do not have third-party certifications. In such cases the contracting authority will apply for verification that the quality system is satisfactory.
Use of this criterion : Used
Criterion :
Type : Other
Name : Certified environmental management
Description : The contracting authority requires suppliers who are certified from independent third parties that confirm that the tenderer has procedures and systems that ensure that the execution of the delivery has a low environmental impact. Documentation requirements: Tenderers shall present certificates from independent bodies that document an established and satisfactory environmental management system. Documentation is required that the tenderer is either environmentally certified in accordance with valid ISO 14001, is Eco-Lighthouse, is certified by EMAS, or are certified by equivalent third parties.
Use of this criterion : Used

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://app.artifik.no/procurements/154
Ad hoc communication channel :
Name : e-Tendering

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 31/12/2035 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : N/A
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : N/A

5.1.15 Techniques

Framework agreement :
No framework agreement
Maximum number of participants : 1
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Vestre Innlandet tingrett
Organisation providing additional information about the procurement procedure : IKOMM AS
Organisation receiving requests to participate : Artifik AS
Procurement service provider : Artifik AS

8. Organisations

8.1 ORG-0001

Official name : IKOMM AS
Registration number : 991335846
Postal address : Fakkelgården, Vormstuguvegen 40
Town : LILLEHAMMER
Postcode : 2624
Country subdivision (NUTS) : Innlandet ( NO020 )
Country : Norway
Contact point : Arve Sandvoll
Telephone : +47 61050605
Internet address : https://ikomm.no/
Buyer profile : https://ikomm.no/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Vestre Innlandet tingrett
Registration number : 926723758
Postal address : Postboks 69
Town : Gjøvik
Postcode : 2801
Country : Norway
Telephone : +47 61020200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Artifik AS
Registration number : 925364967
Postal address : Stortingsgata 12
Town : Oslo
Postcode : 0161
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 46630107
Internet address : https://artifik.no
Roles of this organisation :
Procurement service provider
Organisation receiving requests to participate

11. Notice information

11.1 Notice information

Notice identifier/version : 3233a3cd-9a96-4fbb-aea9-f2c768ec2dc3 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 26/09/2024 11:15 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00581425-2024
OJ S issue number : 189/2024
Publication date : 27/09/2024