Furniture

Dynamic purchasing system - purchase of used furniture and equipment for the project - new administration premises

Trondheim municipality invites tenderers to a restricted tender contest in connection with the establishment of a dynamic purchasing system (DPS/DIO) for used furniture and equipment for the project - new administration premises at Trondheim torg. In late autumn 2026, Trondheim municipality will move into newly renovated and remodelled office premises …

CPV: 39100000 Furniture, 39130000 Office furniture, 39150000 Miscellaneous furniture and equipment, 39151000 Miscellaneous furniture, 39157000 Parts of furniture, 39200000 Furnishing
Deadline:
April 1, 2027, noon
Deadline type:
Submitting a bid
Place of execution:
Dynamic purchasing system - purchase of used furniture and equipment for the project - new administration premises
Awarding body:
Trondheim kommune
Award number:
2023/15794

Norway-Trondheim: Furniture

2023/S 163-515715

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Official name: Trondheim kommune
National registration number: 942110464
Postal address: Erling Skakkes gate 14
Town: TRONDHEIM
NUTS code: NO Norge
Postal code: 7004
Country: Norway
Contact person: Vibeke Klock Fleten
E-mail: flet@trondheim.kommune.no
Telephone: +47 72540000
Internet address(es):
Main address: https://permalink.mercell.com/209387662.aspx
Address of the buyer profile: https://www.trondheim.kommune.no/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/209387662.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/209387662.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Dynamic purchasing system - purchase of used furniture and equipment for the project - new administration premises

Reference number: 2023/15794
II.1.2) Main CPV code
39100000 Furniture
II.1.3) Type of contract
Supplies
II.1.4) Short description:

Trondheim municipality invites tenderers to a restricted tender contest in connection with the establishment of a dynamic purchasing system (DPS/DIO) for used furniture and equipment for the project - new administration premises at Trondheim torg. In late autumn 2026, Trondheim municipality will move into newly renovated and remodelled office premises at Trondheim torg.

The purpose of the procurement is to cover the need for the purchase of used office furniture for the administration premises in Trondheim torg and possibly in the interim locations in the years leading up to the relocation.

See the attached qualification documentation with attachments, as well as in the Mercell portal for more information.

Click https://permalink.mercell.com/209387662.aspx

II.1.5) Estimated total value
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
39130000 Office furniture
39150000 Miscellaneous furniture and equipment
39151000 Miscellaneous furniture
39157000 Parts of furniture
39200000 Furnishing
II.2.3) Place of performance
NUTS code: NO060 Trøndelag
Main site or place of performance:

Trondheim

II.2.4) Description of the procurement:

Trondheim municipality invites tenderers to a restricted tender contest in connection with the establishment of a dynamic purchasing system (DPS/DIO) for used furniture and equipment for the project - new administration premises at Trondheim torg.

In late autumn 2026, Trondheim municipality will move into newly renovated and remodelled office premises at Trondheim torg. From the end of 2026, a total of 21 municipal units will be combined in the new office premises at Trondheim Torg. Trondheim municipality rents the premises at Trondheim torg from DNB. For a period of up to 3 years, before relocation, all units will be spread out in different office premises in and around Trondheim city centre.

The purpose of the procurement is to cover the need for the purchase of used office furniture for the administration premises in Trondheim torg and possibly in the interim locations in the years leading up to the relocation. It is expected that the interim locations will be furnished mainly with furniture that Trondheim Municipality already owns. There may be a need to purchase some used office furniture throughout the waiting period.

The premises that Trondheim municipality will have at its disposal at Trondheim torg will be approx. 23,000 m2. Trondheim municipality will work in activity-based premises in both interim locations and permanent office premises at Trondheim square.

Trondheim municipality does not currently have an exact overview of its furniture needs. The work on the floor plans for Trondheim square is in the very early stages, and furnishing plans cannot be expected in 2024 and/or during 2025.

With this in mind, we have prepared a list of furniture categories from which it would be relevant to request used furniture. What we know currently is that there will be a minor need for the procurement of office desks than, for example, different types of lounge furniture. No used office chairs will be procured. A canteen and canteen furniture will be supplied by the lessor.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 16/10/2023
End: 01/04/2027
This contract is subject to renewal: yes
Description of renewals:

The dynamic purchasing system is valid until 01.04.2027. However, please note that the contracting authority is free to terminate the system by announcement at any time before the above date.

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tax and VAT certificate. Tenderers must have their tax and VAT payments in order in the country where they are established. The certificate must not be older than 6 months from the tender deadline.

Norwegian tenderers who are not subject to VAT must present confirmation of this from the Norwegian Tax Administration.

Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.

Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Norwegian companies: Company registration certificate

Foreign tenderers: Verification that the tenderer is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.

Licencing: Applicable to tenderers of used furniture: Tenderers must have a licence from the police to conduct trading activities involving the purchase of used and discarded items with the intent to sell, cf. § 2 of the Second-Hand Trade Act. - Authorisation from the police.

III.1.2) Economic and financial standing
List and brief description of selection criteria:

- Enter the date when the company was established or the tenderers started their business

- Tenderer’s credit rating, not older than 6 months when calculated from the application deadline. The evaluation will be based on the last known fiscal figures with an indication of how the credit rating has developed during the last three years. The evaluation must be issued by a company with a credit information licence from the Norwegian Data Protection Authority. See www.datatilsynet.no . The result of the credit appraisal shall be stated as a categorised score (letter of number) against a defined scale.

Recently established tenderers must substantiate the financial capacity for the implementation of the assignment or other documentation, e.g. accounting figures and a bank guarantee.

Minimum level(s) of standards possibly required:

The tenderer's establishment date: If the turnover data (in total or specific) is not available for the entire requested period, please state the date on which the company was established or the tenderers started their business.

Requirement: Tenderers must have the economic and financial capacity to carry out the assignment. Tenderers must be creditworthy, Score A. Creditworthiness against a guarantee is not accepted. For recently established tenderers, a certificate showing score A/N is sufficient.

III.1.3) Technical and professional ability
List and brief description of selection criteria:

Overview of the most important deliveries of goods or services that the tenderer has carried out in the last three years for the sale of used furniture, together with information about the contract value, delivery date or execution date and the name of the recipient.

Documentation (to be provided in the following ways): Description of the company's procedures regarding quality management, with emphasis on quality assurance, resource management, managements' responsibility, the manufacturing process and continual analysis and improvement. If a tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.

Tenderers must complete Annex 3 - Environmental self-declaration. If the entire business is ecolabeled with a type 1 ecolabel, such as the Nordic Swan Ecolabel or equivalent, this will also be approved as documentation for this requirement. Then section 1 in Appendix 3 - Environmental self-declaration must be completed for the ecolabel, with the name of the certification and its license number

Minimum level(s) of standards possibly required:

Experience: Tenderers must have experience from similar assignments. For newly founded tenderers, it is sufficient that the proposed key personnel have experience from equivalent assignments.

Quality assurance system: A good and well-functioning quality assurance system is required for the services that will be provided.

The concept of a quality management system is that i.a, the tenderer is aware of quality objectives, planning, security, handling of deviations, quality improvement and data security.

Environment management system: Systems and procedures are required that ensure a low environmental impact when carrying out the delivery.

The environmental management system must, amongst other things ensure continual improvement of:

- the organisation’s competence in relation to environment and safety

- the service's climate effect.

III.2) Conditions related to the contract
III.2.2) Contract performance conditions:

The contracting authority requires that the tenderer's wages and working conditions are in accordance with generally applicable collective agreements or national collective agreements for the area covered by the contract. Wage and working conditions are in this context defined as provisions on minimum working hours, wages, including overtime supplements, shift and rota supplements and inconvenience supplements and coverage of expenses for journeys, food and lodgings, to the degree that such provisions are in the tariff agreement. In its procurement regulations, Trondheim municipality has decided that requirements for pay and working conditions also apply to subcontractors. When the tender is submitted, the tenderer must confirm that the sub-contractor complies with the requirements. Tenderers and relevant subcontractors must, when requested during the contract period, substantiate compliance with the wages and working conditions of employees who contribute to completion of the contract. The Contracting Authority reserves the right to carry out necessary sanctions if the tenderer or any subcontractor(s) do not comply with the contract clauses.

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/04/2027
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Trøndelag Tingrett
Town: Trondheim
Postal code: 7004
Country: Norway
VI.5) Date of dispatch of this notice:
22/08/2023