Motor vehicles

Dynamic purchasing system - procurement and leasing of vehicles

The contracting authority needs future-oriented cars under 7.5 tonnes in the coming years. The contracting authority requests a contract that covers the need for cars and for ensuring regional and local guidelines for reducing the climate and environmental impact. To meet future needs in a satisfactory manner, the contracting authority …

CPV: 34100000 Motor vehicles, 34110000 Passenger cars, 34111000 Estate and saloon cars, 34114000 Specialist vehicles, 34300000 Parts and accessories for vehicles and their engines, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50111000 Fleet management, repair and maintenance services, 50112100 Car repair services
Deadline:
July 1, 2027, 11:59 p.m.
Deadline type:
Submitting a bid
Place of execution:
Dynamic purchasing system - procurement and leasing of vehicles
Awarding body:
Lørenskog kommune
Award number:
23/1635

Norway-Lørenskog: Motor vehicles

2023/S 045-131114

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Official name: Lørenskog kommune
National registration number: 842 566 142
Postal address: Hasselveien 6
Town: Lørenskog
NUTS code: NO082 Viken
Postal code: 1471
Country: Norway
Contact person: Stine Brun
E-mail: stibru@lorenskog.kommune.no
Internet address(es):
Main address: http://www.lorenskog.kommune.no
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://tendsign.no/doc.aspx?UniqueId=afdeadjdwd&GoTo=Docs
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://tendsign.no/doc.aspx?UniqueId=afdeadjdwd&GoTo=Tender
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Dynamic purchasing system - procurement and leasing of vehicles

Reference number: 23/1635
II.1.2) Main CPV code
34100000 Motor vehicles
II.1.3) Type of contract
Supplies
II.1.4) Short description:

The contracting authority needs future-oriented cars under 7.5 tonnes in the coming years. The contracting authority requests a contract that covers the need for cars and for ensuring regional and local guidelines for reducing the climate and environmental impact.

To meet future needs in a satisfactory manner, the contracting authority will enter into a dynamic purchasing system that will safeguard competition for cars under 7.5 tonnes. The dynamic purchasing system shall apply for the procurement of cars for, i.a. the district nursing, properties, schools, institutions and nurseries.

II.1.5) Estimated total value
Value excluding VAT: 10 000 000.00 NOK
II.1.6) Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The categories are divided as follows:

A: Passenger cars

B: Small goods vans (goods van with reference weight below 1760 kg, classification N1-I og N1-II)

C: Large goods vans (goods van with a weight from 1760 kg to 3499 kg, classification N1-III)

D: Combination vehicles (8+1 seats)

II.2) Description
II.2.1) Title:
Lot No: 1
II.2.2) Additional CPV code(s)
34110000 Passenger cars
34111000 Estate and saloon cars
34114000 Specialist vehicles
34300000 Parts and accessories for vehicles and their engines
50100000 Repair, maintenance and associated services of vehicles and related equipment
50111000 Fleet management, repair and maintenance services
50112100 Car repair services
II.2.3) Place of performance
NUTS code: NO082 Viken
II.2.4) Description of the procurement:

The dynamic purchasing system is divided in the categories A - E. Tenderers can be qualified for several categories. Contests will be held under the system, within the specific categories if required, and qualified tenderers within each category will be invited to participate.

The contracting authority will only invite suppliers who have been admitted to the category to which the procurement concerns.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End: 31/07/2027
This contract is subject to renewal: no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

- Service contract

- Options for tires storage services and tires change

- Repairs and parts beyond the warranty period

- Any other accompanying services

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Requirement

Norwegian tenderers must have their affairs in order with regard to the payment of tax, payroll tax and value added tax (VAT).

Documentation Requirement

- Tax certificate not older than six months. This only applies if the chosen tenderer is Norwegian.

- Foreign tenderers must provide certificates from equivalent authorities to the Norwegian ones.

III.1.2) Economic and financial standing
List and brief description of selection criteria:

Requirement

Tenderers are required to be economically and financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the entire contract period.

The credit worthiness that will form the basis for qualification for participation in the dynamic purchasing system for cars is risk class 5 (credit worthy) equivalent to score A - credit worthy. Tenderers with a lower score are rejected.

Documentation Requirement

• A credit rating based on the most recent financial figures.

The credit rating must not be more than 6 months old and based on the last known accounting figures. A credit rating must be carried out by a publicly approved credit rating agency which confirms that the tenderer has the necessary economic and financial ability / qualification based on a total assessment. The tenderers themselves must collect the documentation from the credit rating agency(ies). The documentation must be attached the application for participation in DPS.

Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. Such alternative documentation must be included as part of the application.

When suppliers are included in a retailer / brand chain as a part of a group, and have a lower score equivalent to A, a parent company guarantee can be given instead, showing that the parties are jointly and severally liable for the execution of the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for score A or equivalent thus applies to the parent company.

The contracting authority may request a statement from the parent company / group if this illustrates the applicant's financial position in case of any deviation from the requirement for creditworthiness

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can document his economic and financial capacity by presenting other documents considered suitable by the contracting authority.

III.1.3) Technical and professional ability
List and brief description of selection criteria:

1.4.6 Quality assurance standard

Requirement

Tenderers must have a good and well functioning quality assurance system.

Documentation Requirement

The service provider's valid certificate for quality management, such as ISO 9001 or equivalent.

Alternatively: The tenderer´s internal documentation regarding the quality of the services, non-conformity management

and continual improvement (quality handbook). Account of the tenderer's quality assurance system

and quality management system.

Requirement

The tenderer must have a good and well-functioning environmental management system.

Documentation Requirement

Alternatively, the tenderer's valid certificate from ISO14001, EMAS, the Eco-Lighthouse scheme or equivalent. Alternatively: The tenderer's internal documentation regarding environmental policy/strategy/action plan/action list

or procedure.

Good implementation abilities are required.

The tenderer must have a workshop and a parts and accessories department that ensure quick and efficient car services and replacement of wear parts.

The workshop must have public approval in accordance with regulations on vehicle workshops and be used in connection with guarantee cases.

The location of the workshop must be within 10 km driving distance from Hasselveien 6, 1471 Lørenskog.

Documentation Requirement

A description of the tenderer's organisation with a organisation chart, technical personnel or technical units the tenderer has at disposition to fulfil the contract, regardless of whether they belong to the company or not.

• Documentation showing a publicly approved workshop.

• Information on the workshop's address.

• An account of the tenderer´s parts and accessories department.

NOTE: It is not required that the parts and accessories department is located within a radius of 10 km from Hasselveien 6, as long as spare parts are rapidly available for the workshop.

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/07/2027
Local time: 23:59
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/08/2027

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.3) Additional information:

Mercell notice: https://opic.com/id/afdeadjdwd

VI.4) Procedures for review
VI.4.1) Review body
Official name: Nedre Romerike Tingrett
Town: Akershus
Country: Norway
VI.5) Date of dispatch of this notice:
27/02/2023