Motor vehicles

Dynamic purchasing system for leasing and procuring vehicles for the municipalities in the Kongsvinger region 2023 - 2033

The contracting authority would like to establish a dynamic purchasing system that will contribute to the need for continual passenger and goods transport services. The application deadline is 17.04.2023. The received applications will be processed as and when they are received. After the application deadline has expired, the contracting authority …

CPV: 34100000 Motor vehicles, 34110000 Passenger cars, 34115200 Motor vehicles for the transport of fewer than 10 persons, 34120000 Motor vehicles for the transport of 10 or more persons, 34136000 Vans, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50111000 Fleet management, repair and maintenance services, 66114000 Financial leasing services
Deadline:
May 2, 2033, 11:59 p.m.
Deadline type:
Submitting a bid
Place of execution:
Dynamic purchasing system for leasing and procuring vehicles for the municipalities in the Kongsvinger region 2023 - 2033
Awarding body:
Regionalt Innkjøp i Kongsvingerregionen
Award number:
2023/470

Norway-Kongsvinger: Motor vehicles

2023/S 052-154556

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Official name: Regionalt Innkjøp i Kongsvingerregionen
National registration number: 944117784
Postal address: Rådhusplassen 3
Town: KONGSVINGER
NUTS code: NO020 Innlandet
Postal code: 2212
Country: Norway
E-mail: riik@kongsvinger.kommune.no
Internet address(es):
Main address: https://permalink.mercell.com/198728067.aspx
Address of the buyer profile: http://www.kongsvinger.kommune.no/
I.1) Name and addresses
Official name: Eidskog kommune
Town: Skotterud
NUTS code: NO020 Innlandet
Country: Norway
E-mail: postmottak@eidskog.kommune.no
Internet address(es):
Main address: https://www.eidskog.kommune.no/
I.1) Name and addresses
Official name: Grue kommune
Town: Kirkenær
NUTS code: NO020 Innlandet
Country: Norway
E-mail: post@grue.kommune.no
Internet address(es):
Main address: https://www.grue.kommune.no/
I.1) Name and addresses
Official name: Kongsvinger kommune
Town: Kongsvinger
NUTS code: NO020 Innlandet
Country: Norway
E-mail: postmottak@kongsvinger.kommune.no
Internet address(es):
Main address: https://www.kongsvinger.kommune.no/
I.1) Name and addresses
Official name: Nord-Odal kommune
Town: Sagstua
NUTS code: NO020 Innlandet
Country: Norway
E-mail: postmottak@nord-odal.kommune.no
Internet address(es):
Main address: https://www.nord-odal.kommune.no/
I.1) Name and addresses
Official name: Sør-Odal kommune
Town: Skarnes
NUTS code: NO020 Innlandet
Country: Norway
E-mail: postmottak@sor-odal.kommune.no
Internet address(es):
Main address: https://www.sor-odal.kommune.no/
I.1) Name and addresses
Official name: Våler kommune i Innlandet
Town: Vålgutua
NUTS code: NO020 Innlandet
Country: Norway
E-mail: postmottak@vaaler-he.kommune.no
Internet address(es):
Main address: https://www.vaaler-he.kommune.no/
I.1) Name and addresses
Official name: Åsens kommune
Town: Flisa
NUTS code: NO020 Innlandet
Country: Norway
E-mail: post@asnes.kommune.no
Internet address(es):
Main address: https://www.asnes.kommune.no/
I.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/198728067.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/198728067.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Dynamic purchasing system for leasing and procuring vehicles for the municipalities in the Kongsvinger region 2023 - 2033

Reference number: 2023/470
II.1.2) Main CPV code
34100000 Motor vehicles
II.1.3) Type of contract
Supplies
II.1.4) Short description:

The contracting authority would like to establish a dynamic purchasing system that will contribute to the need for continual passenger and goods transport services.

The application deadline is 17.04.2023. The received applications will be processed as and when they are received. After the application deadline has expired, the contracting authority can invite the qualified suppliers to submit a tender with a minimum deadline of 10 days. New suppliers can apply to be included in the scheme at any time.

Click https://permalink.mercell.com/198728067.aspx .

II.1.5) Estimated total value
Value excluding VAT: 184 350 000.00 NOK
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
34110000 Passenger cars
34115200 Motor vehicles for the transport of fewer than 10 persons
34120000 Motor vehicles for the transport of 10 or more persons
34136000 Vans
50100000 Repair, maintenance and associated services of vehicles and related equipment
50111000 Fleet management, repair and maintenance services
66114000 Financial leasing services
II.2.3) Place of performance
NUTS code: NO020 Innlandet
II.2.4) Description of the procurement:

The aim of the dynamic purchasing system is to facilitate contracts for leasing and procuring vehicles in accordance with the application rules for the product area, as well as to comply with regional and local guidelines for reducing the impact on the environment from infrastructure, transport, and logistics.

The following vehicles are primarily included in the contract (the list is not exhaustive):

- Passenger cars and light goods vans (under 3.5 tonnes)

- Goods vans over 3.5 tonnes

- Minibuses, approx. 8-9 seats

- Second hand vehicles of the same types

The DPS must also include:

- Service contract

- Repairs and parts beyond the warranty period

- Tyre hotel

- Collection and courier services

- Hire cars

- Web-basert system for an overview of the vehicles

- Any other accompanying services

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 184 350 000.00 NOK
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

The contracting authority can choose to extend the scheme beyond the stated duration by announcing an extension, cf. PPR, § 26-5 (3).

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: Norwegian tenderers shall submit a company registration certificate. Foreign companies must present verification showing that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Tenderers must have their tax and VAT payments in order. Documentation requirement: Norwegian tenderers must submit a VAT certificate and a tax certificate (RF-1316). Certificates must not be older than 6 months from the application deadline. The certificate can be ordered from Altinn. Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly payments of tax and fees. If the authorities in the relevant country do not issue such certificates, the tenderer must submit a statement which verifies that all taxes/duties have been paid. The statement must be signed by the treasurer.

III.1.2) Economic and financial standing
List and brief description of selection criteria:

Tenderers must have sufficient economic and financial capacity to fulfil the contract.

Documentation Requirement: Credit rating equivalent to A (credit worthy) or better, measured on the Bisnode Norge AS AAA rating system, or equivalent score from other reputable rating companies. The rating must be based on the last known accounting figures and it must be carried out by a credit information agency with permissions thereof.

Newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to submit a credit rating as documentation that the qualification requirement is satisfied. In such cases, this can be compensated by providing alternative documentation together with the tender.

III.1.3) Technical and professional ability
List and brief description of selection criteria:

Tenderers must have implemented an environmental management system. This means that the tenderer must have established methods for working actively and systematically to reduce the negative environmental impact from activities related to the implementation of this contract.

Documentation Requirement: A description of the tenderer's environmental management measures. If the tenderer has certification in accordance with ISO 14001, EMAS or Eco-Lighthouse, or other environmental management standards based on relevant European or international standards, these can be presented as documentation.

Tenderers must have a good and well-functioning quality assurance system.

Documentation Requirement: Report on the tenderer's quality assurance system and procedures documenting that the requirement is met. If the company's quality system is certified in accordance with ISO 9001 or equivalent 3rd party verified system, it is sufficient to attach a valid certificate.

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 02/05/2033
Local time: 23:59
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Romerike og Glåmdal tingrett
Town: Kongsvinger
Country: Norway
VI.5) Date of dispatch of this notice:
09/03/2023