DT-AG.R07 Mobile Mapping of the State Road Network 2025

This tender includes Mobile Mapping of the national roads in Denmark, i.e. with point cloud data and 360-degree photos. The task is to be solved in 2025. All State roads including slip roads, rest areas and major connecting roads shall be registrated with Mobile Mapping. The total length of the …

CPV: 71355200 Ordnance surveying
Place of execution:
DT-AG.R07 Mobile Mapping of the State Road Network 2025
Awarding body:
Danish Road Directorate
Award number:
DT-AG.R07

1. Buyer

1.1 Buyer

Official name : Danish Road Directorate
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : DT-AG.R07 Mobile Mapping of the State Road Network 2025
Description : This tender includes Mobile Mapping of the national roads in Denmark, i.e. with point cloud data and 360-degree photos. The task is to be solved in 2025. All State roads including slip roads, rest areas and major connecting roads shall be registrated with Mobile Mapping. The total length of the roads to be registrated is estimated to 5200 km. One or more lanes per road shall be registrated so the estimated length of data collection is 12300 km.
Procedure identifier : 90722d3e-03a1-4a69-a702-2d24bdb79e34
Previous notice : 671025-2024
Type of procedure : Restricted
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71355200 Ordnance surveying

2.1.2 Place of performance

Country : Denmark
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 2 500 000 Danish krone

2.1.4 General information

Additional information : __________________________________________________________________________ 1) The application must contain information about the candidate's ownership situation, including information about affiliated companies. ______________________________________________________________________________________________ 2) The application must contain a solemn declaration concerning Regulation No 2022/576 of the Council about sanctions against Russia using the template available at the internet adress in section 5.1.11. The solemn declaration must verify that the Applicant as well as supporting units and Sub-suppliers accounting for more than 10% of the Contract value, are not a) Russian citizens or natural or legal persons, entities or bodies established in Russia; b) a legal person, entity or body whose proprietary rights are directly or indirectly owned for more than 50% by an entity referred to in section (a) of this paragraph; or c) a natural or legal person, entity or body acting on behalf or at the direction of an entity referred to in sections (a) or (b) of this paragraph. The solemn declaration shall be signed by a person duly authorised to sign on behalf of the Applicant. If the Applicant is a consortium, each of the consortium participants shall sign a solemn declaration. ______________________________________________________________________________________________ Applications and Tenders shall be submitted in English, but appendices regarding conditions for participation are accepted in English, Danish, Norwegian and Swedish. Any questions must be forwarded via the email address in the procurement specifications, section 4. Questions and answers will be available at the internet address in section 5.1.11. The Tender procedure is conducted using a two-envelope system. The procedure is described in detail in the procurement specifications.
Legal basis :
Directive 2014/24/EU
The Danish Public Procurement Act - https://www.retsinformation.dk/eli/lta/2023/10

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Participation in a criminal organisation : See The Public Procurement Act, Section 135 (1), No. 1.
Corruption : See The Public Procurement Act, Section 135 (1), No. 2.
Fraud : See The Public Procurement Act, Section 135 (1), No. 3.
Terrorist offences or offences linked to terrorist activities : See The Public Procurement Act, Section 135 (1), No. 4.
Money laundering or terrorist financing : See The Public Procurement Act, Section 135 (1), No. 5.
Child labour and other forms of trafficking in human beings : See The Public Procurement Act, Section 135 (1), No. 6.
Breaching obligation relating to payment of taxes : See The Public Procurement Act, Section 135 (3).
Breaching obligation relating to payment of social security contributions : See The Public Procurement Act, Section 135 (3).
Conflict of interest due to its participation in the procurement procedure : See The Public Procurement Act, Section 136 (1), No. 1.
Direct or indirect involvement in the preparation of this procurement procedure : See The Public Procurement Act, Section 136 (1), No. 2.
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : See The Public Procurement Act, Section 136 (1), No. 3.
Grave professional misconduct : See The Public Procurement Act, Section 136 (1), No. 4.
Bankruptcy : See The Public Procurement Act, Section 137 (1), No. 2.
Analogous situation like bankruptcy under national law : See The Public Procurement Act, Section 137 (1), No. 2.
Insolvency : See The Public Procurement Act, Section 137 (1), No. 2.
Assets being administered by liquidator : See The Public Procurement Act, Section 137 (1), No. 2.
Arrangement with creditors : See The Public Procurement Act, Section 137 (1), No. 2.
Business activities are suspended : See The Public Procurement Act, Section 137 (1), No. 2. ______________________________________________________________________________________________ DOCUMENTATION: When applying for participation, candidates shall complete the European Single Procurement Document (ESPD) as preliminary evidence that the candidate are not subject to the grounds for exclusion. The tenderer, with whom the Contracting Entity intends to conclude a contract, shall – prior to the conclusion of the Contract – present a Service Certificate from the Danish Business Authority or similar documentation , cf. section 135(13) as well as section 137(1) para 2, of the Danish Public Procurement Act. The documentation shall meet the requirements in section 153 and it shall be no more than 6 months old. Likewise, the above documentation shall be submitted for entities (SubConsultants) forming the basis of the economic and financial capabilities or the technical and professional capabilities of the tenderer, for the purpose of the prequalification. ______________________________________________________________________________________________ THE DANISH PUBLIC PROCUREMENT ACT, SECTION 134a: Apart from the above mentioned grounds for exclusion, please pay attention to the Danish Public Procurement Act, Section 134a, which implies that the Contracting Entity shall exclude all tenderers that are established in a country that is on the EU list of noncooperative jurisdictions for tax purposes and that has not joined the GPA Agreement or other trade agreements, which are binding for Denmark.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Mobile Mapping of the State Road Network 2025
Description : See section 2.1.
Internal identifier : DT-AG.R07

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71355200 Ordnance surveying
Options :
Description of the options : During the period 1 September 2025 – 31 December 2027, the Danish Road Directorate may request ad hoc surveying of sections of national roads. The expectation is that there will be 2 or 3 orders with a length of 500 km per survey run.

5.1.3 Estimated duration

Start date : 26/05/2025
Duration end date : 01/12/2025

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The options described in section 5.1.1 may be requested until 31 December 2027.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : General yearly turnover
Description : The candidate shall inform about the operator's net revenue for the most recent financial year in the completed "European Single Procurement Document" (ESPD). As documentation for revenue, the candidate shall enclose a copy of the annual accounts or information about the annual revenue certified by an auditor. For operators that have been established for a shorter time, the information shall be submitted for as long a period of the financial year as possible. If the candidate is an association of operators, the information shall be submitted for each operator, in that the sum total of the net revenue of the operators shall fulfil the minimum requirement. If the candidate is an association of operators, a representative of the group shall be authorised to sign the association. All participating operators are jointly and severally liable for the performance of the contract. If the candidate relies on the capacity of other entities (e.g., other entities in the group), the candidate shall provide proof that the candidate has at its disposal the necessary resources from such entities. This shall be done by submitting an undertaking from such entities in the form of a declaration to accept joint and several liability. The contracting entity does not wish to receive information about other intended subcontractors on whose economic and financial capacity the candidate does not rely to fulfil the minimum requirement. ___________________________________________________________________________________________ Minimum suitability requirements: The net revenue for the most recent financial year shall be at least DKK 4 million.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion : References on specified services
Description : The candidate shall describe references to document experience with the minimum requirements specified in this section, either in the ESPD or in a separate document. The description shall comprise project name, type of contract (principal consultant regarding shared consultancy, sub-consultant or full­service consultant), contracting entity, contract sum , period of execution, and description of the project. For references from projects in progress, it shall be stated how much of the work is completed. References for future projects are not requested. No more than 5 references must be provided. The maximum number of references applies to the total number of references for the candidate and the operators on whose capacity the candidate relies. If the candidate is a group of operators, references shall be described for each operator, in that the total number of the references of the operators shall fulfil the minimum requirement. If the candidate relies on the capacity of other entities (for example, other entities in the group), the candidate shall provide proof that the candidate has at its disposal the necessary resources from such other entities. This shall be done by providing an undertaking from such entities regarding their obligations in this respect. The undertaking can be provided by the entity's completion of the field in this respect in the ESPD as well as signing of the ESPD. If the candidate relies on the technical and professional capacity of other entities, reference is made to section 144(3) of the Danish Public Procurement Act. No technical and professional information is requested about other intended subcontractors on whose technical and professional capacity the candidate does not rely in its tender in order to fulfil the minimum requirement. _______________________________________________________________________________________________ Minimum suitability requirements: Experience within the last 3 years with completion of at least 3 contract references on registration of roads for road authorities. _______________________________________________________________________________________________ If the number of compliant applications exceeds the maximum number below, the candidates selected will be those who have the most relevant references according to the information provided on technical capacity. The references are assessed in relation to the description of the contract put out to tender, cf. section 2.1, with an emphasis in the assessment of the relevance of the references on whether they are comparable to the contract put out to tender in terms of content and size. If the number of compliant applications exceeds the maximum number below and there are affiliated candidates among the candidates, only one of the affiliated candidates will be selected. If the number of compliant applications is less than the minimum number below, alle candidates that have submitted a compliant application will be selected.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 6
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The evaluation of the sub-criterion is described in the procurement specifications.
Criterion :
Type : Quality
Name : Description of the solution of the task
Description : The evaluation of the sub-criterion is described in the procurement specifications.
Description of the method to be used if weighting cannot be expressed by criteria : Criterion for awarding is the best price-quality ratio. The evaluation model is of the type pricing model, and this implies that for each tender a total evaluation price is calculated, which should be the tender price adjusted with a fictitious addition or deduction for the qualitative sub-criterion. These additions/deductions are determined from the quality of the tender. The Contract will be awarded to the tenderer who has obtained the lowest total evaluation price. The evaluation model is described in the procurement specification.
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Danish
Electronic catalogue : Not allowed
Variants : Not allowed
Deadline for receipt of requests to participate : 14/02/2025 11:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The tender documents contain a labour clause pursuant to Circular No. 9471 of 30 June 2014 on labour clauses in public contracts.
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Information about review deadlines : Deadlines and procedures for lodging appeals are set out in the act on the Danish Complaints Board for Public Procurement (Danish). Complaints of not being prequalified shall be filed with the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days from the day after the day when the contracting entity has notified the candidates concerned about the identity of the candidates that have been prequalified, cf. the Danish Procurement Act, section 171(2), or the Danish Complaints Board for Public Procurement, section 2(1), No. 1, when the notification has included a short explanation for the decision. In other situations, complaints of award procedures shall be filed with the Danish Complaints Board for Public Procurement within: 1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published. 2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of the competition or a dynamic purchasing system has been entered into, if a brief explanation has been included of the relevant grounds for the decision. 3) Six months after the contracting entity has entered into a framework agreement calculated from the day after the day when the contracting entity has notified the candidates and tenderers concerned, cf. section 2(2) of the Act on the Danish Complaints Board for Public Procurement or section 171(4) of the Danish Procurement Act. 4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision to continue the contract, cf. section 185(2) of the Danish Public Procurement Act. The complainant must not later than at the time of filing a complaint with the Danish Complaints Board for Public Procurement notify the contracting entity in writing that a complaint has been filed with the Danish Complaints Board for Public Procurement and whether the appeal was filed during the standstill period, cf. section 6(4) of the Act on the Danish Complaints Board for Public Procurement. In cases where the complaint was not filed during the standstill period, the complainant shall furthermore indicate whether the complainant has requested that the complaint be granted suspensory effect, cf. section 12(1) of the Act on the Danish Complaints Board for Public Procurement.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : The Complaints Board for Public Procurement
Organisation providing more information on the review procedures : Danish Competition and Consumer Authority
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : Danish Road Directorate
Registration number : 60729018
Postal address : Carsten Niebuhrs Gade 43, 5. sal
Town : København V
Postcode : 1577
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Svend Elgaard
Email : sve@vd.dk
Telephone : +45 7244 3333
Information exchange endpoint (URL) : https://udbudsportalen.app.vd.dk/da/ongoing
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The Complaints Board for Public Procurement
Registration number : 37795526
Postal address : Nævnenes Hus, Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Telephone : +45 72405600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Danish Competition and Consumer Authority
Registration number : 10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Telephone : +45 41715000
Internet address : https://kfst.dk/
Roles of this organisation :
Organisation providing more information on the review procedures

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 174ae3dd-2851-45a0-8009-a1b525b1243e - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 13/01/2025 11:20 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00023846-2025
OJ S issue number : 9/2025
Publication date : 14/01/2025