Vans

DPS for the purchase and lease of vehicles during the 2023-2032 period

Vågan Municipality would like to use this call for tenders to purchase or lease service vehicles from one or several tenderers. There will be approx. 120-150 vehicles that will be replaced during the period from Sept. 2023 to Dec. 2032. The categories are electric vehicles, hybrid vehicles, fossil fuel-powered vehicles-goods …

CPV: 34136000 Vans, 66114000 Financial leasing services, 50111000 Fleet management, repair and maintenance services, 50111100 Vehicle-fleet management services, 34110000 Passenger cars, 34144900 Electric vehicles
Deadline:
Oct. 15, 2032, 11:55 p.m.
Deadline type:
Submitting a bid
Place of execution:
DPS for the purchase and lease of vehicles during the 2023-2032 period
Awarding body:
Vågan Kommune
Award number:
2023/2295

Norway-Svolvær: Vans

2023/S 164-518748

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Official name: Vågan Kommune
National registration number: 938644500
Postal address: Storgata 29
Town: SVOLVÆR
NUTS code: NO Norge
Postal code: 8300
Country: Norway
Contact person: Magne Haslevang
E-mail: magne.haslevang@vagan.kommune.no
Telephone: +47 75420122
Fax: +47 75420001
Internet address(es):
Main address: https://permalink.mercell.com/210551450.aspx
Address of the buyer profile: http://www.vagan.kommune.no/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://permalink.mercell.com/210551450.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://permalink.mercell.com/210551450.aspx
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

DPS for the purchase and lease of vehicles during the 2023-2032 period

Reference number: 2023/2295
II.1.2) Main CPV code
34136000 Vans
II.1.3) Type of contract
Supplies
II.1.4) Short description:

Vågan Municipality would like to use this call for tenders to purchase or lease service vehicles from one or several tenderers. There will be approx. 120-150 vehicles that will be replaced during the period from Sept. 2023 to Dec. 2032. The categories are electric vehicles, hybrid vehicles, fossil fuel-powered vehicles-goods vans (with a need for trailers) and hydrogen vehicles. The scope of the contracts is uncertain, and call-offs for cars will be made in accordance with needs or sale/disposal. Biofuel and Hydrogen vehicles will be relevant when this fuel is available in Svolvær.

Click https://permalink.mercell.com/210551450.aspx

II.1.5) Estimated total value
Value excluding VAT: 80 000 000.00 NOK
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
66114000 Financial leasing services
50111000 Fleet management, repair and maintenance services
50111100 Vehicle-fleet management services
34110000 Passenger cars
34144900 Electric vehicles
II.2.3) Place of performance
NUTS code: NO071 Nordland
Main site or place of performance:

Svolvær

II.2.4) Description of the procurement:

The scope of the contract is uncertain, and call-offs for vehicles will be made based on need. We expect that between 120-150 vehicles will be replaced during the period.

It is difficult to estimate the value of the contract and the scope per product. The contract is estimated to have a value of approx. NOK 60 million to NOK 80 million over 10 years. Vågan Municipality has approx. 90 vehicles, including electric vehicles, diesel, hybrid and petrol. Vågan Municipality has a variety of cars/vehicles that meet different functional needs; some are leased and some are owned. They are normally replaced after four years. The majority of the leasing contracts have a duration of 48 months or 60 months.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 80 000 000.00 NOK
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 25/09/2023
End: 15/10/2032
This contract is subject to renewal: no
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

Leases can be extended to 60 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

see the qualification requirements

III.1.2) Economic and financial standing
List and brief description of selection criteria:

see the qualification requirements

III.1.3) Technical and professional ability
List and brief description of selection criteria:

see the qualification requirements

III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
The procurement involves the setting up of a dynamic purchasing system
In the case of framework agreements, provide justification for any duration exceeding 4 years:

If the number of kilometres driven is low or if a vehicle is used for special transport, the agreement can be extended by 12 months.

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 15/10/2032
Local time: 23:55
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/10/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted:
Norwegian
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Salten og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
E-mail: tsol.post@domstol.no
VI.4.2) Body responsible for mediation procedures
Official name: Salten og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
E-mail: tsol.post@domstol.no
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Salten og Lofoten Tingrett
Postal address: Boks 322
Town: Bodø
Postal code: 8006
Country: Norway
E-mail: tsol.post@domstol.no
VI.5) Date of dispatch of this notice:
23/08/2023