Development and maintenance of a multisite platform

The Financial Mechanism Office seeks to develop a unified and centralised multisite platform for the EEA and Norway Grants to replace over 100 independent websites managed by National Focal Points (NFPs), Fund Operators (FOs) and Programme Operators (POs) across the Beneficiary States. This decentralised approach has led to inconsistencies in …

CPV: 72200000 Software programming and consultancy services, 72262000 Software development services, 72420000 Internet development services, 72261000 Software support services
Deadline:
March 14, 2025, noon
Deadline type:
Submitting a bid
Place of execution:
Development and maintenance of a multisite platform
Awarding body:
European Free Trade Organisation, Financial Mechanism Office
Award number:

1. Buyer

1.1 Buyer

Official name : European Free Trade Organisation, Financial Mechanism Office
Legal type of the buyer : International organisation
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Development and maintenance of a multisite platform
Description : The Financial Mechanism Office seeks to develop a unified and centralised multisite platform for the EEA and Norway Grants to replace over 100 independent websites managed by National Focal Points (NFPs), Fund Operators (FOs) and Programme Operators (POs) across the Beneficiary States. This decentralised approach has led to inconsistencies in branding, user experience, and difficulties in content management and oversight. The goal is to ensure consistent branding, enhance user experience, improve integration with existing Grants’ systems, and streamline communication efforts, compliance, and oversight. The project includes the full development, deployment and launch of a multisite platform for the EEA and Norway Grants’ websites, as well as maintenance, support and further development tasks for a period of up to seven years, with the possibility of extension as described in the contract.
Procedure identifier : 56abbc30-71c7-4910-8ca2-7ea3cd1778b0
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The procurement will be conducted as a competition between qualified tenderers. All interested tenderers may submit bids by the tender deadline. Only bids from tenderers meeting all qualification requirements will be evaluated. The FMO reserves the right to limit the number of evaluated bids to a maximum of five, based on the assessment of the qualification criteria. Tenderers who have had their bids evaluated may be invited to participate in short negotiations, where they will get the opportunity to revise their bids in accordance with feedback given by the FMO.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72420000 Internet development services
Additional classification ( cpv ): 72261000 Software support services

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.4 General information

Additional information : All documents can be found here: https://eeagrants.org/news/invitation-bid-new-multisite-eea-and-norway-grants
Legal basis :
Other

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Development and maintenance of a multisite platform
Description : The Financial Mechanism Office seeks to develop a unified and centralised multisite platform for the EEA and Norway Grants to replace over 100 independent websites managed by National Focal Points (NFPs), Fund Operators (FOs) and Programme Operators (POs) across the Beneficiary States. This decentralised approach has led to inconsistencies in branding, user experience, and difficulties in content management and oversight. The goal is to ensure consistent branding, enhance user experience, improve integration with existing Grants’ systems, and streamline communication efforts, compliance, and oversight. The project includes the full development, deployment and launch of a multisite platform for the EEA and Norway Grants’ websites, as well as maintenance, support and further development tasks for a period of up to seven years, with the possibility of extension as described in the contract.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services

5.1.2 Place of performance

Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Additional information :

5.1.3 Estimated duration

Start date : 11/04/2025
Duration end date : 31/12/2032

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Deadline for receipt of tenders : 14/03/2025 12:00 +01:00
Deadline until which the tender must remain valid : 100 Day
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Not allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Free Trade Organisation, Financial Mechanism Office -
Information about review deadlines : N/A
Organisation providing more information on the review procedures : European Free Trade Organisation, Financial Mechanism Office -
Organisation receiving requests to participate : European Free Trade Organisation, Financial Mechanism Office -
Organisation processing tenders : European Free Trade Organisation, Financial Mechanism Office -

8. Organisations

8.1 ORG-0001

Official name : European Free Trade Organisation, Financial Mechanism Office
Registration number : 0000
Postal address : EFTA House Avenue des Arts 19H
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 211 18 22
Internet address : www.eeagrants.org
Roles of this organisation :
Buyer
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : e21da2f3-ef5a-48a6-be46-2c45ce134574 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/02/2025 11:08 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00128009-2025
OJ S issue number : 40/2025
Publication date : 26/02/2025