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Category 3 of the Dynamic Purchasing System for Services for Citizen Participation and Deliberation Processes – Design and Facilitation of Participatory and Deliberative Processes

Kategori 3 — design og fremme af deltagerorienterede og overvejende processer. Kategori 3 — design og fremme af deltagerorienterede og overvejende processer Under denne kategori kan kontrahenten blive anmodet om at: — tilrettelægge forskellige former for deltagerorienterede og overvejende eller fællesskabende processer af forskellig skala i samarbejde med logistikoperatøren. Omfanget …

CPV: 79952000 Event services, 79952100 Cultural event organisation services, 98000000 Other community, social and personal services, 98110000 Services furnished by business, professional and specialist organisations, 98300000 Miscellaneous services

Deadline:

Aug. 13, 2027, 6 p.m.

Deadline type:

Submitting a bid

Place of execution:

Category 3 of the Dynamic Purchasing System for Services for Citizen Participation and Deliberation Processes – Design and Facilitation of Participatory and Deliberative Processes

Awarding body:

European Commission, Directorate-General for Communication (COMM)

Award number:

COMM/C3/DPS/2023/0001

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Belgium-Brussels: Category 3 of the Dynamic Purchasing System for Services for Citizen Participation and Deliberation Processes – Design and Facilitation of Participatory and Deliberative Processes

2023/S 137-438340

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Official name: European Commission, Directorate-General for Communication (COMM)
National registration number: EC- /N.A
Postal address: Rue de la Loi 56
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1000
Country: Belgium
E-mail: COMM-C3@ec.europa.eu
Internet address(es):
Main address: https://s2c.mercell.com/buyer/20512
Address of the buyer profile: https://s2c.mercell.com/buyer/20512

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://s2c.mercell.com/today/41298

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://s2c.mercell.com/today/41298

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title:

Category 3 of the Dynamic Purchasing System for Services for Citizen Participation and Deliberation Processes – Design and Facilitation of Participatory and Deliberative Processes

Reference number: COMM/C3/DPS/2023/0001

II.1.2) Main CPV code

79952000 Event services

II.1.3) Type of contract

Services

II.1.4) Short description:

Category 3 – Design and facilitation of participatory and deliberative processes.

II.1.5) Estimated total value

Value excluding VAT: 25 000 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: no

II.2) Description

II.2.2) Additional CPV code(s)

79952000 Event services

79952100 Cultural event organisation services

98000000 Other community, social and personal services

98110000 Services furnished by business, professional and specialist organisations

98300000 Miscellaneous services

II.2.3) Place of performance

NUTS code: AT Österreich

NUTS code: BE Belgique / België

NUTS code: BG България / Bulgaria

NUTS code: CY Κύπρος / Kýpros

NUTS code: CZ Česko

NUTS code: DE Deutschland

NUTS code: DK Danmark

NUTS code: EE Eesti

NUTS code: EL Ελλάδα / Elláda

NUTS code: ES España

NUTS code: FI Suomi / Finland

NUTS code: FR France

NUTS code: HR Hrvatska

NUTS code: HU Magyarország

NUTS code: IE Éire / Ireland

NUTS code: IT Italia

NUTS code: LT Lietuva

NUTS code: LU Luxembourg

NUTS code: LV Latvija

NUTS code: MT Malta

NUTS code: NL Nederland

NUTS code: PL Polska

NUTS code: PT Portugal

NUTS code: RO România

NUTS code: SE Sverige

NUTS code: SI Slovenija

NUTS code: SK Slovensko

II.2.4) Description of the procurement:

Category 3 – Design and facilitation of participatory and deliberative processes

Under this category the contractor may be required to:

— organise different kind of participatory and deliberative or co-creation processes. of different scales, in coordination with the logistics operator. The scale of the events will be described in the tender specifications of the mini-competition and could go from the European to the (multi)national or local level);

— design the methodology and propose detailed programmes and roll-outs, as well as all necessary supporting material and briefs, for such events in coordination with the contracting authority, according to the specific format of the participatory event and to its specific topic;

— mobilise and train professional and experienced lead moderators and facilitators in the field of citizen participation, possibly including from multiple countries, etc.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 25 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10) Information about variants

Variants will be accepted: no

II.2.11) Information about options

Options: no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14) Additional information

This procedure is governed by the provisions of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (the Financial Regulation, ‘FR’).

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please consult the DPS specifications.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/08/2027

Local time: 18:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information:

VI.4) Procedures for review

VI.4.1) Review body

Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Please consult the procurement documents available at the address indicated in Section I.3).

VI.5) Date of dispatch of this notice:

12/07/2023