Call-off contract for high pressure calibration & maintenance/repair of gas meters (turbine + ultrasonic)

High pressure calibration, maintenance & repair of ultrasonic and turbine meters DN150 to DN600, ANSI600. As per minimal requirements: • Calibration pressure at 58 - 60 bar(g). • Calibration with natural gas and maximum flow rate up to 16.000 m³/h (Caliber G10.000). • Specific piping arrangement on demand. • Accreditation …

CPV: 50433000 Calibration services, 50411200 Repair and maintenance services of gas meters
Place of execution:
Call-off contract for high pressure calibration & maintenance/repair of gas meters (turbine + ultrasonic)
Awarding body:
Fluxys Belgium n.v.
Award number:
CEAPN2410

1. Buyer

1.1 Buyer

Official name : Fluxys Belgium n.v.
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Call-off contract for high pressure calibration & maintenance/repair of gas meters (turbine + ultrasonic)
Description : High pressure calibration, maintenance & repair of ultrasonic and turbine meters DN150 to DN600, ANSI600. As per minimal requirements: • Calibration pressure at 58 - 60 bar(g). • Calibration with natural gas and maximum flow rate up to 16.000 m³/h (Caliber G10.000). • Specific piping arrangement on demand. • Accreditation ISO 17025. • Measurement Uncertainty lower than or equal to 0,20% (CMC).
Procedure identifier : 81f518eb-c65c-4c1d-8f7c-ccabec7782bc
Internal identifier : CEAPN2410
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50433000 Calibration services
Additional classification ( cpv ): 50411200 Repair and maintenance services of gas meters

2.1.4 General information

Legal basis :
Directive 2014/25/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CEAPN2410 - 1
Description : High pressure calibration, maintenance & repair of ultrasonic and turbine meters DN150 to DN600, ANSI600. As per minimal requirements: • Calibration pressure at 58 - 60 bar(g). • Calibration with natural gas and maximum flow rate up to 16.000 m³/h (Caliber G10.000). • Specific piping arrangement on demand. • Accreditation ISO 17025. • Measurement Uncertainty lower than or equal to 0,20% (CMC).
Internal identifier : High pressure Calibration & Maintenance/Repair of Gas meters

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50433000 Calibration services

5.1.2 Place of performance

Anywhere
Additional information :

5.1.3 Estimated duration

Start date : 01/06/2025
Duration : 8 Year

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Please consult the document ‘User Manual – process Upload Request – Qualification Phase’ for more information. A PDF of the request to participate and all requested annexes shall be uploaded on the Coupa Supplier Portal. Each candidate will have to request via procurement@fluxys.com access to the appropriate protected folder on this platform. Deadline Receipt of Requests to participate: 28/11/2024 (14:00). The requests to participate shall clearly mention the candidate's full name, including the company number, VAT number, full address and legal form. Requests to participate must be structured as follows: 1. Name of Bidder 2. Legal form of company 3. Date of registration 4. Country of registration 5. Registration number 6. VAT number 7. Registered address of company 8. Person(s) authorized to sign contracts (together or alone) on behalf of the company [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...) ] 9. Contact person: [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...), phone number, address, e-mail] 10. Requested information about each above-mentioned selection criterium.

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Description : The candidate must have the necessary economic and financial standing to perform the contract. 1) Proof of the candidate's economic and financial standing may be furnished by one or more of the following references: - the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established; - a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading. 2) The candidate must also provide evidence of relevant professional risk indemnity insurance. Minimum level(s) of standards possibly required: 1) The candidate must have an average yearly turnover of at least EUR 800.000,00. This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators. In addition, the following financial ratio’s shall be met: • Current ratio (i.e. current assets divided by current liabilities) must be above 1.0; • Solvency ratio (i.e. equity divided by total assets) must be above 20%. This criterion applies to each member of the group in case of a group of economic operators. The candidate will provide a bank guarantee at first request if ratio is insufficient (5% of the total contract amount, increased at sole discretion of contracting entity if economical situation is requesting for it). 2) The relevant professional risk indemnity insurance must have a minimum coverage of EUR 1.250.000.
Criterion :
Type : Technical and professional ability
Description : The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): Criterion 1: A list of EU TSO references over the past five years for calibration and/or maintenance. Criterion 2: An indication of the supply chain management and tracking systems that the economic operator will be able to apply when performing the contract (e.g. how to manage stock control for older type of turbine meters of major EU suppliers? How to guarantee spare parts during the lifetime of the contract?). Criterion 3: Applicants have to provide evidence of their accreditation to ISO 17025, and CMC (calibration & measurement Capability). Criterion 4: Applicants have to prove they can execute High pressure calibration at 60 barg & up to 16000m³/h with Natural gas according EN 12261 (Turbines) and ISO 17089 (Ultrasonic). Criterion 5: Applicants have to provide evidence of their (internal or external) maintenance services and access to maintenance spare parts from major EU turbine or Ultrasonic meter suppliers. Minimum level(s) of standards possibly required: Criterion 1: List of three references to be provided. Criterion 2: ISO 9001:2008 certification or equivalent and a copy of internal procedures to manage spare parts. Criterion 3: Scoring Applicants which files do not contain necessary certificates, are automatically excluded. When evidence is provided the quality of the information will be evaluated. Criterion 4: Provide certificate. Criterion 5: Scoring: declaration or certificates of agreements with manufacturers.

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://fluxys.coupahost.com/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 28/11/2024 14:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : -
Legal form that must be taken by a group of tenderers that is awarded a contract : 1. Tenders or requests to participate may be submitted by a group of economic operators who will not be required to adopt a particular legal form prior to the award of the contract. A letter of consent between the members of the group should be included in the request to participate and all the information required under the contract notice should be provided for each member of the group. In the case of a joint tender, all members of the group assume joint and several liability towards Fluxys for the performance of the contract as a whole, i.e. both financial and operational liability. The operators forming a group must designate one of them as a single point of contact (SPOC) towards Fluxys for the administrative, financial and operational management of the contract. Furthermore, the operators forming a group should provide information on the role of each member of the group. After the award, Fluxys will sign the contract either with all members of the group, or with the SPOC on behalf of all members of the group, authorised by the other members via powers of attorney. 2. In order to prove its economic, financial, technical or professional capacity, an economic operator may rely on the capacity of other entities, whatever the legal nature of the link between itself and those entities. The economic operator must prove to Fluxys that the necessary resources will be available to it, by delivering a written undertaking by the other entity to that effect. With regard to criteria relating to the educational and professional qualifications of the service provider or contractor or those of the undertaking’s managerial staff or to the relevant professional experience, economic operators may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. Where an economic operator relies on the capacities of other entities with regard to criteria relating to economic and financial standing, the economic operator and those entities will be jointly liable for the execution of the contract.
Financial arrangement : See Invitation To Tender

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : President of the Court of First Instance of Brussels
Organisation providing additional information about the procurement procedure : Fluxys Belgium n.v.
Organisation providing offline access to the procurement documents : Fluxys Belgium n.v.
TED eSender : FPS Policy and Support

8. Organisations

8.1 ORG-0001

Official name : Fluxys Belgium n.v.
Registration number : 0402954628_2997
Postal address : Avenue des Arts 31
Town : Etterbeek
Postcode : 1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 22827211
Internet address : http://www.fluxys.be
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : FPS Policy and Support
Registration number : BE001
Postal address : Boulevard Simon Bolivar 30 Bte1
Town : Bruxelles
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 740 80 00
Internet address : https://bosa.belgium.be
Roles of this organisation :
TED eSender

8.1 ORG-0003

Official name : President of the Court of First Instance of Brussels
Registration number : 0308357753
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : 025087111
Roles of this organisation :
Review organisation

11. Notice information

11.1 Notice information

Notice identifier/version : 595d9360-2bfc-46f0-9086-7db2e3128f4b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/10/2024 00:00 +02:00
Notice dispatch date (eSender) : 10/10/2024 00:00 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00617148-2024
OJ S issue number : 200/2024
Publication date : 14/10/2024