Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)

This contract was awarded to Spectrum Communications Ltd. Dublin City Council (DCC) and Dublin Fire Brigade (DFB) awarded this contract via a VEAT process relying on Article 32.2 (b) (ii) for a derogation from public procurement whereby the works, supplies or services can be provided only by a particular economic …

CPV: 32545000 PABX systems
Place of execution:
Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)
Awarding body:
Dublin City Council
Award number:
1

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)
Description : This contract was awarded to Spectrum Communications Ltd. Dublin City Council (DCC) and Dublin Fire Brigade (DFB) awarded this contract via a VEAT process relying on Article 32.2 (b) (ii) for a derogation from public procurement whereby the works, supplies or services can be provided only by a particular economic operator where (i) competition is absent for technical reasons. The VEAT notice was published on 31/7/2024. This contract has been awarded for an initial period of 1 (one) year with an option to renew on a year-by-year basis for no more than 4 years from contract award. The maximum value of this contract is €210,000 ex VAT. As Dublin Fire Brigade (DFB) is required to implement a new control solution for the processing of ambulance calls including the replacement of the Sopho PABX, the planning and procurement to source a new solution means that DFB is required to continue to maintain Maintenance and support of legacy ISPBX Sopho iS3070 PABX. The support arrangements also require a detailed knowledge of the configuration of both analogue and digital lines whichthe solution utilises and how they interact with the PABX. As the current platform is out of main stream support from Philips /NEC and parts for the solution are no longer manufactured, DFB intend to award contract to Spectrum Communications Ltd as they have both the expert knowledge and can source spare inventory and parts to helpmaintain the PABX.
Procedure identifier : caa9e350-9bd3-4f9d-9d85-31380d482df1
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 32545000 PABX systems

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)
Description : This contract was awarded to Spectrum Communications Ltd. Dublin City Council (DCC) and Dublin Fire Brigade (DFB) awarded this contract via a VEAT process relying on Article 32.2 (b) (ii) for a derogation from public procurement whereby the works, supplies or services can be provided only by a particular economic operator where (i) competition is absent for technical reasons. The VEAT notice was published on 31/7/2024. This contract has been awarded for an initial period of 1 (one) year with an option to renew on a year-by-year basis for no more than 4 years from contract award. The maximum value of this contract is €210,000 ex VAT. As Dublin Fire Brigade (DFB) is required to implement a new control solution for the processing of ambulance calls including the replacement of the Sopho PABX, the planning and procurement to source a new solution means that DFB is required to continue to maintain Maintenance and support of legacy ISPBX Sopho iS3070 PABX. The support arrangements also require a detailed knowledge of the configuration of both analogue and digital lines whichthe solution utilises and how they interact with the PABX. As the current platform is out of main stream support from Philips /NEC and parts for the solution are no longer manufactured, DFB intend to award contract to Spectrum Communications Ltd as they have both the expert knowledge and can source spare inventory and parts to help maintain the PABX.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 32545000 PABX systems

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : Cost @ 100%
Weight (percentage, exact) : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
TED eSender : European Dynamics S.A.

6. Results

Value of all contracts awarded in this notice : 210 000 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : Dublin City Council used Article 32.2 (b) (ii) to award this contract whereby a derogation from public procurement whereby the works, supplies or services can be provided only by a particular economic operator where (i) competition is absent for technical reasons. Dublin City Council awarded a contract to Spectrum Communications Ltd. for 1 year with an option to renew on a year ­by­ year basis for no more than 4 years from contract award

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Spectrum Communications Ltd
Tender :
Tender identifier : Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : Award of Contract to Spectrum Communications Ltd for Maintenance and Support of Legacy ISPBX SOPHO IS3070 PABX which is used by Dublin Fire Brigade (DFB)
The contract is awarded within a framework agreement : no

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : IE47732154U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2222222
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Spectrum Communications Ltd
Registration number : IE8206096I
Town : Unit 6, Block G, Centre Point Business Park Oak Drive Dublin 12 D12 X5K5
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Contact point : Donal Byrne
Telephone : +353 1 4291246
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 45e3b93c-5098-491d-aeca-10c2836017fb - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 21/11/2024 15:23 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00717944-2024
OJ S issue number : 229/2024
Publication date : 25/11/2024