Accommodation and housing services for The Business Booster 2025 - Paris

3 Scope of work 3.1 Background In 2024 EIT InnoEnergy carried out the 12th edition of The Business Booster (TBB), InnoEnergy's main external event aiming at fostering the link between the industry, investors, start-ups and policy makers. The event took place in Barcelona on October 16-17 with more than 1700 …

CPV: 55110000 Hotel accommodation services
Deadline:
Dec. 8, 2024, 11:59 p.m.
Deadline type:
Submitting a bid
Place of execution:
Accommodation and housing services for The Business Booster 2025 - Paris
Awarding body:
KIC Innoenergy SE
Award number:
TBB 2025 accommodation sevices

1. Buyer

1.1 Buyer

Official name : KIC Innoenergy SE
Legal type of the buyer : Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : Accommodation and housing services for The Business Booster 2025 - Paris
Description : 3 Scope of work 3.1 Background In 2024 EIT InnoEnergy carried out the 12th edition of The Business Booster (TBB), InnoEnergy's main external event aiming at fostering the link between the industry, investors, start-ups and policy makers. The event took place in Barcelona on October 16-17 with more than 1700 attendants from 52 different countries. There were 150 start-ups exhibiting and pitching and more than 3,500 business meetings organized through our B2B tool. The topic in 2022 was “Economic growth, geopolitical resilience, and clean energy transition: Trilemma or opportunity?”. The event consists in 3 main axes: a) Pitching sessions of the exhibitors supported by EIT InnoEnergy, b) Exhibition space and networking sessions to facilitate the interaction and transactions among exhibitors and potential customers/investors and c) conferences with notorious speakers about hot topics in the sustainable energy business. In 2024 EIT InnoEnergy booked 435 rooms within walking distance for Exhibitors (300 people) Staff (100 people) and VIP/Speakers (35 people). And we had 700 delegates who were from 52 countries who booked their own accommodation. InnoEnergy (IE) is looking for a partnership with an agency to outsource the complete booking accommodation arrangements during The Business Booster event. The event will take place at La Defense Arena, Paris on 7 - 8 October 2025. The aim is to collaborate with a trusted partner to establish an efficient & user-friendly accommodation booking process. The contract period is for 12 months, with a possibility to extend for another 12 months in case of mutual satisfaction of services and available budget and under the exact same conditions (work scope + price). in 2025 EIT InnoEnergy wants to offer to the delegates a proper platform to book their own accommodation with great user experience and saving time and money. 4 3.2 Services requested: • Book 300 rooms for 150 exhibitors (2 representatives from each exhibitor) in 3–4-star category and walking distance hotel (5-10min max) • Book 100 rooms for EIT InnoEnergy staff in 3–4-star category and walking distance hotel (5- 10min max) • Book 50 rooms for VIPS and speakers in 4–5-star category and walking distance hotel (5-10min max) • Block and resell 500 rooms for delegates, all the commissions generated by these bookings will be secured to EIT InnoEnergy • User friendly web-platform for rooming system • User friendly web-platform for booking accommodation for delegates • Project manager during the whole period of the project, English speaking is mandatory and Spanish/French speaking is a nice to have.
Procedure identifier : f755e007-3709-43d7-b3f1-5d2a937a0e2f
Internal identifier : TBB 2025 accommodation sevices
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services

2.1.2 Place of performance

Town : Eindhoven
Country subdivision (NUTS) : Zuidoost-Noord-Brabant ( NL414 )
Country : Netherlands

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Accommodation and housing services for The Business Booster 2025 - Paris
Description : 3 Scope of work 3.1 Background In 2024 EIT InnoEnergy carried out the 12th edition of The Business Booster (TBB), InnoEnergy's main external event aiming at fostering the link between the industry, investors, start-ups and policy makers. The event took place in Barcelona on October 16-17 with more than 1700 attendants from 52 different countries. There were 150 start-ups exhibiting and pitching and more than 3,500 business meetings organized through our B2B tool. The topic in 2022 was “Economic growth, geopolitical resilience, and clean energy transition: Trilemma or opportunity?”. The event consists in 3 main axes: a) Pitching sessions of the exhibitors supported by EIT InnoEnergy, b) Exhibition space and networking sessions to facilitate the interaction and transactions among exhibitors and potential customers/investors and c) conferences with notorious speakers about hot topics in the sustainable energy business. In 2024 EIT InnoEnergy booked 435 rooms within walking distance for Exhibitors (300 people) Staff (100 people) and VIP/Speakers (35 people). And we had 700 delegates who were from 52 countries who booked their own accommodation. InnoEnergy (IE) is looking for a partnership with an agency to outsource the complete booking accommodation arrangements during The Business Booster event. The event will take place at La Defense Arena, Paris on 7 - 8 October 2025. The aim is to collaborate with a trusted partner to establish an efficient & user-friendly accommodation booking process. The contract period is for 12 months, with a possibility to extend for another 12 months in case of mutual satisfaction of services and available budget and under the exact same conditions (work scope + price). in 2025 EIT InnoEnergy wants to offer to the delegates a proper platform to book their own accommodation with great user experience and saving time and money. 4 3.2 Services requested: • Book 300 rooms for 150 exhibitors (2 representatives from each exhibitor) in 3–4-star category and walking distance hotel (5-10min max) • Book 100 rooms for EIT InnoEnergy staff in 3–4-star category and walking distance hotel (5- 10min max) • Book 50 rooms for VIPS and speakers in 4–5-star category and walking distance hotel (5-10min max) • Block and resell 500 rooms for delegates, all the commissions generated by these bookings will be secured to EIT InnoEnergy • User friendly web-platform for rooming system • User friendly web-platform for booking accommodation for delegates • Project manager during the whole period of the project, English speaking is mandatory and Spanish/French speaking is a nice to have. .
Internal identifier : Accomodation TBB 2025

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Quantity : 1 piece

5.1.2 Place of performance

Country subdivision (NUTS) : Noordoost-Noord-Brabant ( NL413 )
Country : Netherlands

5.1.3 Estimated duration

Start date : 01/02/2025
Duration end date : 01/02/2026

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Additional information : The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.innoenergy.com/about/eit-innoenergy-team/work-with-us/accommodation-and-housing-services-for-the-business-booster-2025/ Additional information can be obtained from the abovementioned address Tenders or requests to participate must be submitted to the abovementioned address

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 08/12/2024 23:59 +01:00
Deadline until which the tender must remain valid : 60 Day
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Not allowed
Electronic ordering will be used : no
Electronic payment will be used : no
Information about review deadlines : minimum 20 days for proposal submission and 10 days standstill

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 5
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : KIC Innoenergy SE
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : KIC Innoenergy SE
Organisation receiving requests to participate : KIC Innoenergy SE
Organisation processing tenders : KIC Innoenergy SE
TED eSender : Publications Office of the European Union

8. Organisations

8.1 ORG-0001

Official name : KIC Innoenergy SE
Registration number : 51418886
Department : Procurement
Postal address : Kennispoort 6th floor · John F. Kennedylaan
Town : 5612AB
Postcode : Eindhoven
Country subdivision (NUTS) : Zuidoost-Noord-Brabant ( NL414 )
Country : Netherlands
Contact point : Innoenergy
Telephone : 031681412446
Other contact points :
Official name : KIC Innoenergy SE
Department : Procurement
Roles of this organisation :
Buyer
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : f6ea2d5c-f250-4d77-abc9-c1fa0eda59ec - 02
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 14/11/2024 19:19 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00699710-2024
OJ S issue number : 224/2024
Publication date : 18/11/2024