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81312072 - Short-term expert pool for Public Administration Reform and Public Financial Management in Moldova

Moldova officially became a candidate for EU accession on June 23, 2022. In December 2023, EU leadership decided to initiate negotiations with Moldova, bringing these talks to the forefront of the Moldovan government's agenda. A key focus of these accession negotiations will revolve around administrative reform and essential aspects of …

CPV: 75000000 Administration, defence and social security services, 79951000 Seminar organisation services

Place of execution:

81312072 - Short-term expert pool for Public Administration Reform and Public Financial Management in Moldova

Awarding body:

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Award number:

81312072

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Legal type of the buyer : Public undertaking, controlled by a central government authority

Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81312072 - Short-term expert pool for Public Administration Reform and Public Financial Management in Moldova

Description : Moldova officially became a candidate for EU accession on June 23, 2022. In December 2023, EU leadership decided to initiate negotiations with Moldova, bringing these talks to the forefront of the Moldovan government's agenda. A key focus of these accession negotiations will revolve around administrative reform and essential aspects of public finances. The government has crafted a well-developed strategic framework that holds the potential to structure reform efforts towards EU accession. The development strategy, "European Moldova 2030," aligns national priorities with the Sustainable Development Goals (SDGs) and the EU accession process. This strategy aims to establish an integrated, responsible, efficient, and transparent administration, open to citizen participation and tailored to the needs of the population. Additionally, the Administrative Reform Strategy 2023-2030 and the Public Finance Reform Strategy 2023-2030, underpinned by implementation programs, further concretize this goal. Objective The project supports the Moldovan government in strengthening the capacities of its public administration. Key intervention areas are the strengthening of strategic governance capacity in the context of the EU accession process, the improvement of civil service management and the creation of better conditions for the provision of administrative services. Approach The project focuses on supporting the implementation of key partner strategies, emphasizing public service reform and improved administrative services at national and subnational levels. Targeting national partners, it impacts subnational levels through regulatory changes, enhanced coordination, municipal oversight, expanded subnational administration training, and establishment of "Unified Centres for Public Service Provision". The Capacity Development Strategy addresses individual, organizational, and systemic levels, enhancing skills, advising sustainable planning, and promoting strategic governance. Aligned with the human rights approach, it ensures improved access for disadvantaged populations, prioritizing social and economic equality, women's quality, and reducing access barriers.

Procedure identifier : 06cf1474-4b98-413d-a0fc-85ee162f7d44

Internal identifier : 81312072

Type of procedure : Restricted

The procedure is accelerated : no

Justification for the accelerated procedure :

Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 75000000 Administration, defence and social security services

Additional classification ( cpv ): 79951000 Seminar organisation services

2.1.2 Place of performance

Postal address : 171/2 Stefan cel Mare si Sfant Bvd. Inamstro Infinity Tower, 3rd floor MD-2004, Chisinau Republic of Moldova

Country : Moldova

2.1.3 Value

Estimated value excluding VAT : 1 137 310 Euro

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6Y11RS4LQD All communication takes place in English via communication tool in the project area of the procurement portal.

Legal basis :

Directive 2014/24/EU

vgv -

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Bankruptcy : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Corruption : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Arrangement with creditors : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Participation in a criminal organisation : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Agreements with other economic operators aimed at distorting competition : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of environmental law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Money laundering or terrorist financing : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Fraud : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Child labour and other forms of trafficking in human beings : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Insolvency : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of labour law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Assets being administered by liquidator : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Conflict of interest due to its participation in the procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Direct or indirect involvement in the preparation of this procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Guilty of grave professional misconduct : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Early termination, damages or other comparable sanctions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Breaching of obligations in the fields of social law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Payment of social security contributions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Business activities are suspended : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Payment of taxes : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

Terrorist offences or offences linked to terrorist activities : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81312072 - Short-term expert pool for Public Administration Reform and Public Financial Management in Moldova

Description : This tender involves the supply and management of short-term expert services to support the implementation of the Project "Attractive and efficient public administration in Moldova", financed by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by GIZ. The services will be delivered through a pool of national and international short-term experts in form of technical and administrative services related to the key result areas of the project (i. Implementation of Public Administration Reform (PAR) Strategy, ii. Implementation of the Public Financial Management (PFM) Strategy, iii. Human resources management, iv. Territorial Administrative Reform, v. Modernisation of public services) as well as cross-cutting areas such as process management, organisational development, human capacity development, digitalisation and gender mainstreaming. The contractor"s services will follow the objectives of the project and support its implementation in all three output areas. The key activities to be supported by the tender include: Improving the implementation capacities of the State Chancellery and the Ministry of Finance for key strategies and the EU integration process - Advise the State Chancellery in the area of performance management, as well as develop and implement capacity-building measures; - Support to the State Chancellery for the elaboration, promotion and implementation of the Law on Public Institutions; - Support to the State Chancellery for re-evaluation and reorganization of the public authorities subordinated to the Government; - Analysis/mapping of areas and competencies of all entities within the central public administration system of the Republic of Moldova; - Development and organization of training on policy making and Regulatory Impact Assessment (RIA) for civil servants; - Advise the State Chancellery in the area of Project Management implementation and monitoring; - Provide technical and methodological advice to the Ministry of Finance regarding the analysis and revison of the salary system; - Enhancing Public Financial Internal Control; - Improving the revenue forecasting model, including an analysis of current methods and capacities to forecast various revenues in the Directorate for policies and budgetary synthesis; - Improving cost estimations in sector ministries in connection to medium-term planning; - Advise the State Chancellery, the Ministry of Finance and subordinate public authorities on issues relating to EU integration and the accession process; - Advise the State Chancellery and the Ministry of Finance for the monitoring of and reporting on the implementation of the specific activities from Action Plans for the implementation of the PAR and PFM strategy. Improving personnel and organisational capacities for human resources management in public administration - Develop the capacities of the subdivisions responsible for human resource management (HRM) within public authorities; - Advise State Chancellery on developing a concept and methodological framework for the national competition for entry into public office in the central public administration; - Advise the State Chancellery on the conceptualization of a top managers' recruitment hub; - Advise State Chancellery on developing/revising the methodological guidelines for new or modified personnel procedures; - Advice the State Chancellery on improving career development and personnel development in public administration together with the State Chancellery and the Institute of Public Administration, particularly with regard to the role of women in management positions; - Advise the State Chancellery on developing the general competency framework for civil servants based on the model of EU Member States; - Trainings of trainers (ToTs) for trainers (e.g. from Institute of Public Administration, line ministries and other public authorities) involved in the delivery of the trainings foreseen in the Professional Development Program 2025-2027; - Advise the State Chancellery and the IPA regarding the development of new training courses foreseen in the Professional Development Program 2025-2027 and adjust it to the EU accession agenda. Improve the personnel and organisational capacities of the public administration to provide services at national and sub-national level - Trainings for LPAs in different areas, including exemplarily, but not limited to: European integration, digitalisation, human resources management, public financial management, budgeting, etc.; - Strategic and methodological advice to the State Chancellery on the implementation of the Territorial Administrative Reform (TAR); - Advise the Public Institution of Cadastre Real Estate on its governmental IT platforms and technical infrastructure through analysis of the IT platforms currently in use; - Develop technical specifications for the modernisation of digital tools, information systems in use for the delivery of public services for the Public Institution of Cadastre Real Estate; - Provide expertise for the modernisation of public services through expert advice and guidance for GIZ in managing the contract with a consultancy firm to undertake the "as is" and develop the "to be" vision of selected public services; - Advise on the operationalization of Centers of Unified Service Delivery (CUPS) and digital capacity building of the local public authorities to be able to facilitate public service delivery; - Provide communication and visibility support with regard to project activities. All Project documents (reports, studies, trainings, analyses, assessments, strategies, etc.) have to be provided in English. Onsite technical advisory, workshops and certain documents need to be provided additionally in Romanian, on demand.

Internal identifier : 81312072

5.1.1 Purpose

Main nature of the contract : Services

Main classification ( cpv ): 75000000 Administration, defence and social security services

Additional classification ( cpv ): 79951000 Seminar organisation services

Options :

Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Postal address : 171/2 Stefan cel Mare si Sfant Bvd. Inamstro Infinity Tower, 3rd floor MD-2004, Chisinau Republic of Moldova

Country : Moldova

Additional information :

5.1.4 Renewal

Maximum renewals : 2

The buyer reserves the right for additional purchases from the contractor, as described here : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA) : yes

This procurement is also suitable for small and medium-sized enterprises (SMEs)

Additional information : #Besonders geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts

Aim of strategic procurement : Fulfilment of social objectives

Approach to reducing environmental impacts : Climate change mitigation

Approach to reducing environmental impacts : Pollution prevention and control

Social objective promoted : Ethnic equality

Social objective promoted : Gender equality

Social objective promoted : Fair working conditions

Social objective promoted : Other

5.1.9 Selection criteria

Criterion :

Type : Economic and financial standing

Name : Wirtschaftliche und finanzielle Leistungsfähigkeit

Description : 1. Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 1000000 EUR 2. Average number of employees and managers in the last three calendar years, at least 10 persons

Criterion :

Type : Other

Name : Sonstiges

Description : Weighted criteria: 1. Technical experience (up to five specialist areas, including cross-cutting themes) 1. Public Administration Reform - 20 2. Public Financial Management - 20 3. Human Resources Management - 20 4. Modernisation of Public Services - 20 5. Management of short-term expert pools - 10 2. Regional experience in the following countries: Bulgaria, Romania, Poland, Moldova, Slovakia, Ukraine, Estonia, Latvia, Lithuania, Albania, Croatia, Bosnia and Herzegovina, Kosovo, Slovenia, Serbia, Montenegro, the Republic of North Macedonia. - 10 If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate.

Criterion :

Type : Suitability to pursue the professional activity

Name : Eignung zur Berufsausübung

Description : 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)

Criterion :

Type : Technical and professional ability

Name : Technische und berufliche Leistungsfähigkeit

Description : 1. The technical assessment is only based on reference projects with a minimum commission value of 250000 EUR. 2. At least 3 reference projects in the technical field Good Governance and at least 3 reference projects in the following countries: Bulgaria, Romania, Poland, Moldova, Slovakia, Ukraine, Estonia, Latvia, Lithuania, Albania, Croatia, Bosnia and Herzegovina, Kosovo, Slovenia, Serbia, Montenegro, the Republic of North Macedonia in the last 3 years

5.1.10 Award criteria

Criterion :

Type : Price

Name : Preis

Description :

Weight (points, exact) : 30

Criterion :

Type : Quality

Name : Erreichte Gesamtpunktzahl nach fachlicher Wertung (inkl. Mindbed.)

Description : Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen. Es werden nur Angebote mit einer fachlichen Bewertung von über 500 Punkten gewertet. Fachliche Angebote mit weniger Punkten scheiden als fachlich ungeeignet aus.

Weight (points, exact) : 70

Criterion :

Type : Quality

Name : Erreichte Gesamtpunktzahl nach fachlicher Wertung (inkl. Mindbed.)

Minimum score : 500

Description of the method to be used if weighting cannot be expressed by criteria :

Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English

Deadline for requesting additional information : 16/12/2024 23:59 +01:00

Address of the procurement documents : https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y11RS4LQD/documents

Ad hoc communication channel :

URL : https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y11RS4LQD

5.1.12 Terms of procurement

Terms of submission :

Electronic submission : Required

Address for submission : https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y11RS4LQD

Languages in which tenders or requests to participate may be submitted : English

Electronic catalogue : Not allowed

Variants : Not allowed

Tenderers may submit more than one tender : Not allowed

Deadline for receipt of requests to participate : 23/12/2024 12:00 +01:00

Deadline until which the tender must remain valid : 189 Day

Information that can be supplemented after the submission deadline :

At the discretion of the buyer, some missing tenderer-related documents may be submitted later.

Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.

Terms of contract :

The execution of the contract must be performed within the framework of sheltered employment programmes : No

Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.

Electronic invoicing : Required

Electronic ordering will be used : yes

Electronic payment will be used : yes

Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.

5.1.15 Techniques

Framework agreement :

No framework agreement

Information about the dynamic purchasing system :

No dynamic purchase system

Electronic auction : no

5.1.16 Further information, mediation and review

Roles of this organisation :

TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 029a5461-3068-4510-96b4-8230f047f22e - 01

Form type : Competition

Notice type : Contract or concession notice – standard regime

Notice dispatch date : 20/11/2024 08:42 +01:00

Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00711699-2024

OJ S issue number : 227/2024

Publication date : 21/11/2024