23/201470 - Procurement of a fleet management system

Oslo municipality shall procure a joint fleet management system for all of the municipality ́s entities. The fleet management system shall see to the individual entities ́need for electronic driving books, as well as the administration and maintenance of their vehicles and machines. In addition the system shall give a …

CPV: 50111000 Fleet management, repair and maintenance services, 34110000 Passenger cars, 34111000 Estate and saloon cars, 34113000 4-wheel-drive vehicles, 34114300 Welfare vehicles, 34114400 Minibuses, 34115200 Motor vehicles for the transport of fewer than 10 persons, 34136000 Vans, 34144900 Electric vehicles, 60100000 Road transport services, 72212000 Programming services of application software, 72416000 Application service providers
Place of execution:
23/201470 - Procurement of a fleet management system
Awarding body:
Oslo kommune v/ Utviklings- og kompetanseetaten
Award number:
23/201470

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 23/201470 - Procurement of a fleet management system
Description : Oslo municipality shall procure a joint fleet management system for all of the municipality ́s entities. The fleet management system shall see to the individual entities ́need for electronic driving books, as well as the administration and maintenance of their vehicles and machines. In addition the system shall give a better overall overview of the municipality ́s vehicles and machines and facilitate the division of vehicles internally and between entities. The function for sharing machines, a unit for GPS tracing and advanced fleet management are included in the procurement as non-exclusive options for the Contracting Authority, which is optional for the tenderers to offer.
Procedure identifier : c171ec31-c98e-4211-a4d3-7e52b436947a
Previous notice : 7df8974b-7701-4368-b1b1-7a4a392b6a40-01
Internal identifier : 23/201470
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34113000 4-wheel-drive vehicles
Additional classification ( cpv ): 34114300 Welfare vehicles
Additional classification ( cpv ): 34114400 Minibuses
Additional classification ( cpv ): 34115200 Motor vehicles for the transport of fewer than 10 persons
Additional classification ( cpv ): 34136000 Vans
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 60100000 Road transport services
Additional classification ( cpv ): 72212000 Programming services of application software
Additional classification ( cpv ): 72416000 Application service providers

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )

2.1.3 Value

Estimated value excluding VAT : 42 500 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : 23/201470 - Procurement of a fleet management system
Description : Oslo municipality shall procure a joint fleet management system for all of the municipality ́s entities. The fleet management system shall see to the individual entities ́need for electronic driving books, as well as the administration and maintenance of their vehicles and machines. In addition the system shall give a better overall overview of the municipality ́s vehicles and machines and facilitate the division of vehicles internally and between entities. The function for sharing machines, a unit for GPS tracing and advanced fleet management are included in the procurement as non-exclusive options for the Contracting Authority, which is optional for the tenderers to offer.
Internal identifier : 23/201470

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50111000 Fleet management, repair and maintenance services
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34111000 Estate and saloon cars
Additional classification ( cpv ): 34113000 4-wheel-drive vehicles
Additional classification ( cpv ): 34114300 Welfare vehicles
Additional classification ( cpv ): 34114400 Minibuses
Additional classification ( cpv ): 34115200 Motor vehicles for the transport of fewer than 10 persons
Additional classification ( cpv ): 34136000 Vans
Additional classification ( cpv ): 34144900 Electric vehicles
Additional classification ( cpv ): 60100000 Road transport services
Additional classification ( cpv ): 72212000 Programming services of application software
Additional classification ( cpv ): 72416000 Application service providers
Options :
Description of the options : The function for sharing machines, GPS unit and advanced fleet management is included in the procurement as non-exclusive options for the Contracting Authority, which is optional for the tenderers to offer. As the options are non-exclusive, the Contracting Authority reserves the right to use alternative tenderers.

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Additional information :

5.1.3 Estimated duration

Duration : 10 Year

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : The contract will be valid for six years from when the contract is signed. The contracting authority has an option to extend the contract for a further 2+1+1 years on unchanged terms.

5.1.5 Value

Estimated value excluding VAT : 42 500 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Price
Name : Lowest price
Description :
Weight (percentage, exact) : 40
Criterion :
Type : Quality
Name : Understanding of the assignment
Description : Credit is given for descriptions that demonstrate that the Supplier has understood the assignment.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Solution Description
Description : Credit is given for good solutions regarding user-friendliness, as well as efficient and intuitive user interface.
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : Service Level
Description : Credit is given for good user training, as well as good customer service and SLA.
Weight (percentage, exact) : 10
Criterion :
Type : Quality
Name : Establishment plan and competence
Description : redit is given for a fast and smooth establishment process, as well as key resources with relevant expertise.
Weight (percentage, exact) : 10
Criterion :
Type : Quality
Name :
Description : Climate and environmental considerations are not used as one of the award criteria, as it is considered clear that the climate and environmental requirements in the requirement specifications will have a better climate and environmental effect, cf. the Public Procurement Regulations § 7-9 (4). To ensure that climate and environmental considerations are taken care of, the lifetime requirements for hardware and zero emission requirements for transporting units are required, as this is expected to have a climate and environmental impact. Emphasis will be put on the fact that the minimum requirements regarding lifetime and zero emission transport will give a better effect than the evaluation requirements. The background for this is that the minimum requirement to a greater degree ensure that the desired effect is achieved. If evaluation requirements are used, the effect could be left out if the market cannot deliver, or if the requirements do not reach the other evaluation requirements. Minimum requirements connected to zero emission transport are combined with the contractual requirements.
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Oslo Tingrett
Review organisation : Oslo Tingrett
Organisation providing additional information about the procurement procedure : Oslo kommune v/ Utviklings- og kompetanseetaten
Organisation providing offline access to the procurement documents : Oslo kommune v/ Utviklings- og kompetanseetaten
Organisation providing more information on the review procedures : Oslo kommune v/ Utviklings- og kompetanseetaten

6. Results

Value of all contracts awarded in this notice : 42 500 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Cognia Technology
Tender :
Tender identifier : 23/201470 - Anskaffelse av flåtestyringssystem - Cognia Technology
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 23/201470 - Anskaffelse av flåtestyringssystem - Cognia Technology
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 7
Type of received submissions : Tenders
Number of tenders or requests to participate received : 5

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Utviklings- og kompetanseetaten
Registration number : 971183675
Department : Innkjøpstjenester
Postal address : Grensesvingen 6
Town : Oslo
Postcode : 0663
Country : Norway
Contact point : Kathinka Bull-Lønskog
Telephone : +47 21802180
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926725939
Postal address : C. J. Hambros plass 4
Town : Oslo
Postcode : 0164
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Mediation organisation

8.1 ORG-0003

Official name : Cognia Technology
Registration number : 920 517 846
Postal address : Borgeskogen 48
Town : STOKKE
Postcode : 3160
Country : Norway
Telephone : +47 40012666
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 92103495-3b30-42b4-93cc-7d2278d81c09 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 30/10/2024 13:08 +00:00
Notice dispatch date (eSender) : 30/10/2024 13:15 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00662924-2024
OJ S issue number : 213/2024
Publication date : 31/10/2024