2024-08-EITH-FA-EventsMgmtServices-001

Management of internal and external events by EIT Health eV. Refer to procurement documents.

CPV: 79952000 Event services, 79950000 Exhibition, fair and congress organisation services
Place of execution:
2024-08-EITH-FA-EventsMgmtServices-001
Awarding body:
EIT Health e.V.
Award number:
2024-08-EITH-FA-EventsMgmtServices-001

1. Buyer

1.1 Buyer

Official name : EIT Health e.V.
Legal type of the buyer : Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : 2024-08-EITH-FA-EventsMgmtServices-001
Description : Management of internal and external events by EIT Health eV.
Procedure identifier : 9ef6c113-97a0-46a3-a032-752f24b70ffd
Internal identifier : 2024-08-EITH-FA-EventsMgmtServices-001
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : Refer to procurement documents.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The place of performance will vary, involving different European cities depending on the event location. Key cities may include Budapest, Barcelona, Paris, Berlin, Warsaw, Madrid, Milan, Naples, Stockholm, and Vienna, among others across Europe. All relevant staff of the contractor must possess the necessary documents to travel to and work in any of the countries within the geographical scope of this RFP, where events and exhibitions are likely to be organized. EIT Health e.V. will not intervene with national authorities to obtain visas.

2.1.3 Value

Estimated value excluding VAT : 2 500 000 Euro
Maximum value of the framework agreement : 2 500 000 Euro

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXP4YNW5DGK
Legal basis :
Directive 2014/24/EU
vgv -

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 2024-08-EITH-FA-EventsMgmtServices-001
Description : Refer to procurement documents.
Internal identifier : 2024-08-EITH-FA-EventsMgmtServices-001

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Options :
Description of the options : Refer to procurement documents.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The place of performance will vary, involving different European cities depending on the event location. Key cities may include Budapest, Barcelona, Paris, Berlin, Warsaw, Madrid, Milan, Naples, Stockholm, and Vienna, among others across Europe. All relevant staff of the contractor must possess the necessary documents to travel to and work in any of the countries within the geographical scope of this RFP, where events and exhibitions are likely to be organized. EIT Health e.V. will not intervene with national authorities to obtain visas.

5.1.3 Estimated duration

Duration : 36 Month

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Refer to procurement documents.

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality
Description : Refer to procurement documents
Weight (percentage, exact) : 40
Criterion :
Type : Price
Name : Price
Description : Refer to procurement documents
Weight (percentage, exact) : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Refer to procurement documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Regierung von Oberbayern - Vergabekammer Südbayern
Organisation providing additional information about the procurement procedure : EIT Health e.V.
TED eSender : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)

6. Results

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Quanta Events G.P.
Subcontractors of the winner :
Official name : Live Legends B.V.
Tender :
Tender identifier : Best price-quality ratio.
Identifier of lot or group of lots : LOT-0001
The tender is a variant : no
Subcontracting : Yes
Contract information :
Identifier of the contract : 2024-08-EITH-FA-EventsMgmtServices-001
Title : Framework Agreement for the management of internal and external events
Date on which the winner was chosen : 15/10/2024
Date of the conclusion of the contract : 15/11/2024
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Statistics about strategic procurement :

8. Organisations

8.1 ORG-0001

Official name : EIT Health e.V.
Registration number : DE308993820
Postal address : Mies-van-der-Rohe-Straße 1C
Town : München
Postcode : 80807
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : 089215474820
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0003

Official name : Regierung von Oberbayern - Vergabekammer Südbayern
Registration number : 09-0318006-60
Postal address : Maximilianstraße 39
Town : München
Postcode : 80534
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : 089 2176-2411
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : Quanta Events G.P.
Size of the economic operator : Micro
Registration number : EL802119600
Postal address : Archeas Ilidos 75
Town : Amaliada, Ilias
Postcode : 27200
Country subdivision (NUTS) : Αχαΐα ( EL632 )
Country : Greece
Telephone : +306984151590
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : Live Legends B.V.
Size of the economic operator : Small
Registration number : NL852202313B01
Town : Abcoude
Postcode : 1391
Country subdivision (NUTS) : Utrecht ( NL310 )
Country : Netherlands
Telephone : +31 (0) 885483535
Roles of this organisation :
Subcontractor

8.1 ORG-0006

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 4520554d-72b4-4603-8419-1c0fd9e29e06 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 18/11/2024 13:01 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00703331-2024
OJ S issue number : 225/2024
Publication date : 19/11/2024