Architectural, construction, engineering and inspection services

001-DOT Support Office Independent Experts Panel

The Dept of Transport Support Office (DoTSO) was setup in 2017 to assist the Dept of Transport Regional and Local Roads Division on technical matters relating to Local Authority roads under the auspice of Kildare County Council. DoTSO has a requirement to establish a panel of independent industry experts and …

CPV: 71000000 Architectural, construction, engineering and inspection services
Deadline:
July 31, 2028, midnight
Deadline type:
Submitting a bid
Place of execution:
001-DOT Support Office Independent Experts Panel
Awarding body:
Dept of Transport Support Office Kildare
Award number:

Ireland-Naas: Architectural, construction, engineering and inspection services

2023/S 139-445891

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses
Official name: Dept of Transport Support Office Kildare
National registration number: Maudlins
Postal address: Block B
Town: Naas
NUTS code: IE Éire / Ireland
Postal code: W91 T864
Country: Ireland
Contact person: Brian Cross
E-mail: bcross@dotso.ie
Telephone: +353 876595634
Internet address(es):
Main address: https://www.etenders.gov.ie
Address of the buyer profile: https://www.etenders.gov.ie
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.etenders.gov.ie
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.etenders.gov.ie
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.etenders.gov.ie
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other activity: Regional and Local Roads on behalf of Dept of Transport, through Kildare County Council

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

001-DOT Support Office Independent Experts Panel

II.1.2) Main CPV code
71000000 Architectural, construction, engineering and inspection services
II.1.3) Type of contract
Services
II.1.4) Short description:

The Dept of Transport Support Office (DoTSO) was setup in 2017 to assist the Dept of Transport Regional and Local Roads Division on technical matters relating to Local Authority roads under the auspice of Kildare County Council. DoTSO has a requirement to establish a panel of independent industry experts and specialists to provide ad hoc specialist services for its projects as considered necessary. DoTSO's objective is to establish a standing list of industry experts and specialists, with expertise in certain specialist fields, who can be called upon to provide DoTSO with ad-hoc support as required by DoTSO. DoTSO intends to establish a Dynamic Purchasing System (DPS) to provide a streamlined procurement route for engaging the specialist services of such independent individuals. For example, DoTSO may have a requirement for a project Chairperson, a project evaluation board member, an expert witness, technical peer review, an independent technical advisor, a trainer or an industry expert. The main purpose of the expert advice we seek is to help us develop guidelines and manuals. Current and future projects that may need expert independent advise are on typically as follows, non exhaustive list The Rehabilitation of Roads Over Peat (RROP), The Traffic Signs Manual (TSM), Design manual for Urban Roads and Streets (DMURS), Guidelines for Setting and Managing Speed Limits in Ireland, Traffic and Safety Guidelines, Traffic Management Guidelines, A Guide to Road Safety Engineering in Ireland, Pavement Guidelines, Bridge Asset Management System, Bridge Conservation, Guidelines on Depth of Overlay to be used on Rural, Regional and Local Roads.

II.1.5) Estimated total value
Value excluding VAT: 400 000.00 EUR
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.2) Additional CPV code(s)
71000000 Architectural, construction, engineering and inspection services
II.2.3) Place of performance
NUTS code: IE Éire / Ireland
II.2.4) Description of the procurement:

The Dept of Transport Support Office (DoTSO) was setup in 2017 to assist the Dept of Transport Regional and Local Roads Division on technical matters relating to Local Authority roads under the auspice of Kildare County Council. DoTSO has a requirement to establish a panel of independent industry experts and specialists to provide ad hoc specialist services for its projects as considered necessary. DoTSO's objective is to establish a standing list of industry experts and specialists, with expertise in certain specialist fields, who can be called upon to provide DoTSO with ad-hoc support as required by DoTSO. DoTSO intends to establish a Dynamic Purchasing System (DPS) to provide a streamlined procurement route for engaging the specialist services of such independent individuals. For example, DoTSO may have a requirement for a project Chairperson, a project evaluation board member, an expert witness, technical peer review, an independent technical advisor, a trainer or an industry expert. The main purpose of the expert advice we seek is to help us develop guidelines and manuals. Current and future projects that may need expert independent advise are on typically as follows, non exhaustive list The Rehabilitation of Roads Over Peat (RROP), The Traffic Signs Manual (TSM), Design manual for Urban Roads and Streets (DMURS), Guidelines for Setting and Managing Speed Limits in Ireland, Traffic and Safety Guidelines, Traffic Management Guidelines, A Guide to Road Safety Engineering in Ireland, Pavement Guidelines, Bridge Asset Management System, Bridge Conservation, Guidelines on Depth of Overlay to be used on Rural, Regional and Local Roads.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 18/07/2023
End: 31/07/2028
This contract is subject to renewal: yes
Description of renewals:

DPS could be extended for a further 2 years

II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 20
Objective criteria for choosing the limited number of candidates:

Limited bt number of projects that will require expertise that is assigned to the DoT Support Office

II.2.10) Information about variants
Variants will be accepted: yes
II.2.11) Information about options
Options: yes
Description of options:

Minimum Experience required is 25 years. However if a candidates have National Framework Qualifications above NFQ 10 we will consider these applications and the Qualifications applicability to certain projects.

II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

DOTSO is interested in industry experts and specialists who would normally be regarded as such within their industry and/or their specialist community by colleagues, non-colleagues, and competitors alike. It may be assumed that DOTSO’s intentions are focused on individuals whose expertise would normally be regarded as exceptional.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

DOTSO requires independent industry experts or specialists who can demonstrate extensive knowledge, experience (minimum 25 years) or skills in their particular specialty area based on extensive education (NFQ Level 10) or a substantial build-up of years of industry experience. DOTSO’s intentions are focused on individuals whose expertise would normally be regarded as exceptional within their industry and/or their specialist community by colleagues, non-colleagues, and competitors alike.

III.1.2) Economic and financial standing
List and brief description of selection criteria:

A current tax clearance certificate will be required.

III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 31/07/2028
Local time: 00:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 months

VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Kildare County Council
Postal address: Block B
Town: Naas
Postal code: W91 T864
Country: Ireland
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

In the event of dispute, DOTSO and you shall immediately seek to resolve the dispute by negotiation in good faith. If unresolved following 15 days, DOTSO may terminate the Contract by notice to you without prejudice to any other right or remedy accruing to either party..

VI.5) Date of dispatch of this notice:
17/07/2023