Thematic Communication Services

CBE JU and other JUs engage in information and communication activities by applying mutatis mutandis Article 51 of the Horizon Europe Regulation. The resulting communication materials and campaigns are disseminated through the JU’s online communication channels (website, social media and newsletter) and events and exhibitions. Their objectives are mainly to …

CPV: 79340000 Werbe- und Marketingdienstleistungen
Frist:
26. Februar 2025 16:00
Art der Frist:
Angebotsabgabe
Ausführungsort:
Thematic Communication Services
Vergabestelle:
Circular Bio-based Europe Joint Undertaking
Vergabenummer:
CBE/2025/OP/0001

1. Buyer

1.1 Buyer

Official name : Circular Bio-based Europe Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Chips Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Europe's Rail Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Thematic Communication Services
Description : CBE JU and other JUs engage in information and communication activities by applying mutatis mutandis Article 51 of the Horizon Europe Regulation. The resulting communication materials and campaigns are disseminated through the JU’s online communication channels (website, social media and newsletter) and events and exhibitions. Their objectives are mainly to promote funding opportunities, JU-funded project achievements and the partnerships’ contribution to Europe’s green growth. The materials target a large spectrum of each JU’s stakeholder community, ranging from decision-makers at the EU, national and regional levels to industry representatives, researchers, suppliers, civil society representatives and consumers. Considering the limited staff resources of JUs, the complexity of the communication tasks, and their resource intensity, the Authorising Officers of all Joint Undertakings are invited to consider launching an inter-institutional procurement procedure for the provision of various thematic communication activities. The following thematic communication services are to be provided to each Joint Undertaking: Management and coordination of thematic communication activities, such as but not exclusively, social media, web, editing, graphic design, events, and media relations. Content creation for physical and digital supports in English. Content proofreading and editing in English. Graphic design and video creation and edition. Events and exhibitions organisation. Engaging with media. Public relations management. Logistical communications support. These services are to be provided either extra-muros or intra-muros, depending on the needs of each JU.
Procedure identifier : b5a1ec74-2d43-4eac-8813-fdabf9baf819
Internal identifier : CBE/2025/OP/0001
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79340000 Advertising and marketing services

2.1.3 Value

Estimated value excluding VAT : 3 402 850 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Thematic Communication Services
Description : CBE JU and other JUs engage in information and communication activities by applying mutatis mutandis Article 51 of the Horizon Europe Regulation. The resulting communication materials and campaigns are disseminated through the JU’s online communication channels (website, social media and newsletter) and events and exhibitions. Their objectives are mainly to promote funding opportunities, JU-funded project achievements and the partnerships’ contribution to Europe’s green growth. The materials target a large spectrum of each JU’s stakeholder community, ranging from decision-makers at the EU, national and regional levels to industry representatives, researchers, suppliers, civil society representatives and consumers. Considering the limited staff resources of JUs, the complexity of the communication tasks, and their resource intensity, the Authorising Officers of all Joint Undertakings are invited to consider launching an inter-institutional procurement procedure for the provision of various thematic communication activities. The following thematic communication services are to be provided to each Joint Undertaking: Management and coordination of thematic communication activities, such as but not exclusively, social media, web, editing, graphic design, events, and media relations. Content creation for physical and digital supports in English. Content proofreading and editing in English. Graphic design and video creation and edition. Events and exhibitions organisation. Engaging with media. Public relations management. Logistical communications support. These services are to be provided either extra-muros or intra-muros, depending on the needs of each JU.
Internal identifier : CBE/2025/OP/0001

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79340000 Advertising and marketing services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

The buyer reserves the right for additional purchases from the contractor, as described here : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 3 402 850 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Horizon Europe – the Framework Programme for Research and Innovation (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Weight (percentage, exact) : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 26/02/2025 16:00 +01:00
Deadline until which the tender must remain valid : 8 Month
Information about public opening :
Opening date : 27/02/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : Circular Bio-based Europe Joint Undertaking
Registration number : CBEJU
Department : CBE JU.ED - Executive Director,CBE JU.ED.AFU - Administration and Finance Unit
Postal address : Avenue de la Toison d'Or 56-60, White Atrium Building
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://www.cbe.europa.eu/
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : Chips Joint Undertaking
Registration number : CHIPS
Postal address : Avenue de la Toison d’Or 56-6
Town : Brussels
Postcode : 1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : EDCTP3 JU - Global Health EDCTP3 Joint Undertaking
Registration number : GHEDCTP3
Postal address : Avenue de la Toison d’Or / Gulden, Vlieslaan 56-60
Town : Brussels
Postcode : 1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Europe's Rail Joint Undertaking
Registration number : EURAIL
Postal address : White Atrium building, 2nd Floor, Avenue de la Toison d'Or 56-60
Town : Brussels
Postcode : B-1060
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : SNS JU - Smart Networks and Services Joint Undertaking
Registration number : SNS JU
Postal address : L-51 (9th floor) - Rue de la Loi, 51
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://www.cbe.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0006

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0007

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : a8002f25-c822-468c-aa05-ace4b4d85b84 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/01/2025 09:54 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00050328-2025
OJ S issue number : 17/2025
Publication date : 24/01/2025