Security guard services for IGF 2025

Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this …

CPV: 79710000 Dienstleistungen von Sicherheitsdiensten, 79713000 Bewachungsdienste, 79952000 Event-Organisation
Ausführungsort:
Security guard services for IGF 2025
Vergabestelle:
Digitaliserings- og forvaltningsdepartementet (DFD)
Vergabenummer:
24/1848

1. Buyer

1.1 Buyer

Official name : Digitaliserings- og forvaltningsdepartementet (DFD)

2. Procedure

2.1 Procedure

Title : Security guard services for IGF 2025
Description : Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this procurement is to facilitate to cover the Ministry ́s need for security services for the event. The conference runs over five days and gathers 3000-4000 physical participants and equivalent number of digital participants from all over the world. The event will be led by the Ministry of Digitisation and Management (DFD) and it is the joint project between DFD, the Ministry of Foreign Affairs (FOREIGN MINISTRY), the Ministry of Industry and Fisheries (NFD) and the Ministry of Culture and Equality (KUD). The estimated value of the procurement is from NOK 5,000,000 excluding VAT to NOK 12,000,000 excluding VAT. The estimated value is not binding for the contracting authority. Of the estimated value, the options are estimated to NOK 4,000,000 excluding VAT. The estimated value is not binding for the contracting authority. Additional work can be required beyond what is stated in the assignment description in annex 1. This can, for example, apply to a higher volume of security guard services and a longer period of time for rigging. The contracting authority is, thus, subject to an option for additional procurements within the financial framework as needed. See annex 1 of the contract for further details on the delivery.
Procedure identifier : 9cefd947-5a75-4760-b8f5-b457347a7910
Previous notice : a95506aa-d107-4743-bbe8-18844e11e8d3-01
Internal identifier : 24/1848
Type of procedure : Other single stage procedure
Main features of the procedure : The procurement will be made in accordance with the Act from 17 June 2016 no. 73 on public procurements (the Procurement Act) and regulations 12 August 2016 no. 974 on public procurements (the procurement regulations), part I and part II after the procurement procedure, open tender contest, c.f. the procurement regulations § 5 -1 (2), letter b.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79710000 Security services
Additional classification ( cpv ): 79713000 Guard services

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )

2.1.3 Value

Estimated value excluding VAT : 12 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Security guard services for IGF 2025
Description : Norway will be the host country for a stand-alone International UN conference in June 2025, where participation is expected from a number of ministers and top managers from around the world. The Internet Governance Forum (IGF) will be the largest UN meeting ever held in Norway. The aim of this procurement is to facilitate to cover the Ministry ́s need for security services for the event. The conference runs over five days and gathers 3000-4000 physical participants and equivalent number of digital participants from all over the world. The event will be led by the Ministry of Digitisation and Management (DFD) and it is the joint project between DFD, the Ministry of Foreign Affairs (FOREIGN MINISTRY), the Ministry of Industry and Fisheries (NFD) and the Ministry of Culture and Equality (KUD). The estimated value of the procurement is from NOK 5,000,000 excluding VAT to NOK 12,000,000 excluding VAT. The estimated value is not binding for the contracting authority. Of the estimated value, the options are estimated to NOK 4,000,000 excluding VAT. The estimated value is not binding for the contracting authority. Additional work can be required beyond what is stated in the assignment description in annex 1. This can, for example, apply to a higher volume of security guard services and a longer period of time for rigging. The contracting authority is, thus, subject to an option for additional procurements within the financial framework as needed. See annex 1 of the contract for further details on the delivery.
Internal identifier : 24/1848

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79710000 Security services
Additional classification ( cpv ): 79713000 Guard services

5.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Additional information :

5.1.5 Value

Estimated value excluding VAT : 12 000 000 Norwegian krone

6. Results

Value of all contracts awarded in this notice : 12 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Pro Sec Professional Security AS
Tender :
Tender identifier : Vakt- og sikkerhetstjenester til IGF 2025 - Pro Sec Professional Security AS
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Vakt- og sikkerhetstjenester til IGF 2025 - Pro Sec Professional Security AS
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Digitaliserings- og forvaltningsdepartementet (DFD)
Registration number : 932384469
Postal address : Postboks 8004 Dep
Town : OSLO
Postcode : 0030
Country : Norway
Contact point : Julie Elise Vollmerhaus Føyn
Telephone : +47 45859538
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Pro Sec Professional Security AS
Registration number : 974229641
Postal address : Sandstuveien 70F
Town : OSLO
Postcode : 0680
Country : Norway
Telephone : +47 40016444
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 7917e3af-8de3-41cd-a66e-b53a6b294185 - 01
Form type : Result
Notice type : Contract or concession award notice – light regime
Notice dispatch date : 29/01/2025 14:40 +00:00
Notice dispatch date (eSender) : 29/01/2025 15:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00070077-2025
OJ S issue number : 22/2025
Publication date : 31/01/2025