RMS/240653 - Provision of travel agency and event management services

The scope of this tender is to procure 1) travel agency services: individual and group travel, accommodation and other travel related arrangements and 2) event management services: arrange the venues, facilities, cProvision of travel agency and event management servicesatering and restaurant bookings and other event related services for events outside …

CPV: 63510000 Dienstleistungen von Reisebüros und ähnliche Dienste, 79952000 Event-Organisation
Ausführungsort:
RMS/240653 - Provision of travel agency and event management services
Vergabestelle:
European Centre for Disease Prevention and Control
Vergabenummer:
ECDC/2024/NP/0022

1. Buyer

1.1 Buyer

Official name : European Centre for Disease Prevention and Control
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : RMS/240653 - Provision of travel agency and event management services
Description : The scope of this tender is to procure 1) travel agency services: individual and group travel, accommodation and other travel related arrangements and 2) event management services: arrange the venues, facilities, cProvision of travel agency and event management servicesatering and restaurant bookings and other event related services for events outside ECDC premises, events within the ECDC premises (excluding arrangement of venue, facilities and catering while other services may be ordered on an ad-hoc basis) The required services range from single domestic business travel to worldwide business travel, and from small or medium size meetings to large conferences with several hundred invitees. The overall objective of this call for tender is the procurement of overarching travel agency and event management services to enable ECDC to efficiently manage its mission within its mandate.
Procedure identifier : cd7f1ca7-51ee-45b7-8722-5f70cb102967
Internal identifier : ECDC/2024/NP/0022
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : RMS/240653 - Provision of travel agency and event management services
Description : The scope of this tender is to procure 1) travel agency services: individual and group travel, accommodation and other travel related arrangements and 2) event management services: arrange the venues, facilities, cProvision of travel agency and event management servicesatering and restaurant bookings and other event related services for events outside ECDC premises, events within the ECDC premises (excluding arrangement of venue, facilities and catering while other services may be ordered on an ad-hoc basis) The required services range from single domestic business travel to worldwide business travel, and from small or medium size meetings to large conferences with several hundred invitees. The overall objective of this call for tender is the procurement of overarching travel agency and event management services to enable ECDC to efficiently manage its mission within its mandate.
Internal identifier : ECDC/2024/NP/0022

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63510000 Travel agency and similar services
Additional classification ( cpv ): 79952000 Event services

5.1.3 Estimated duration

Duration : 24 Month

5.1.4 Renewal

Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 1 (one) time(s). Please consult the draft framework contract in the procurement documents.

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Within 2 months of the notification of the award decision, an appeal may be lodged to the review organisation. You may submit any observations concerning the award procedure to the contracting authority.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Organisation signing the contract : European Centre for Disease Prevention and Control

6. Results

Maximum value of the framework agreements in this notice : 10 310 000 Euro
Direct award :
Justification for direct award : Extreme urgency brought about by events unforeseeable for the buyer
Other justification : Extreme urgency due to termination of previous contract. The contract will be used to cover the period until a new 4-year FWC is in place following an open procedure

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 10 310 000 Euro

6.1.2 Information about winners

Winner :
Official name : T&T EXECUTIVE COMPANY OF GENERAL TOURISM AND PUBLIC RELATIONS SINGLE PARTNER SA ~ T AND T EXECUTIVE ETAIPEIA GENIKOUTOURISMOU KAI DIMOSION SCHESEON MONOPROSOPI ANONYMOS ETAIREIA
Tender :
Tender identifier : T&T EXECUTIVE COMPANY OF GENERAL TOURISM AND PUBLIC RELATIONS SINGLE PARTNER SA ~ T AND T EXECUTIVE ETAIPEIA GENIKOUTOURISMOU KAI DIMOSION SCHESEON MONOPROSOPI ANONYMOS ETAIREIA
Identifier of lot or group of lots : LOT-0001
Contract information :
Identifier of the contract : ECDC/2025/002
Date on which the winner was chosen : 28/01/2025
Organisation signing the contract : European Centre for Disease Prevention and Control

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Centre for Disease Prevention and Control
Registration number : ECDC
Department : Resource Management Services (RMS)
Postal address : Gustav III:s Boulevard 40
Town : Solna
Postcode : 169 73
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Telephone : +46 8 586 010 00
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : T&T EXECUTIVE COMPANY OF GENERAL TOURISM AND PUBLIC RELATIONS SINGLE PARTNER SA ~ T AND T EXECUTIVE ETAIPEIA GENIKOUTOURISMOU KAI DIMOSION SCHESEON MONOPROSOPI ANONYMOS ETAIREIA
Registration number : EL094438218
Postal address : 193 KIFISIAS AVENUE 24 IEREOS DOUSI STREET
Town : MAROUSSI
Postcode : 15124
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ELZZZ )
Country : Greece
Telephone : 0030 2108055393
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : f0c146eb-6f47-414b-bf3e-b392d88d6473 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 03/02/2025 12:29 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00074696-2025
OJ S issue number : 24/2025
Publication date : 04/02/2025