Multi-function machines and secure printing

The Contracting Authority shall enter into a contract with one tenderer who shall cover the Contracting Authority's need for Multi-function machines, printers and scanners etc. In the following, machines are used. as a generic term. The contracting authority intends to establish a comprehensive national system for secure printing and Scanning. …

CPV: 30121000 Fotokopiergeräte und Thermokopiergeräte, 30122000 Offsetdruckmaschinen zur Verwendung im Büro, 30123000 Büromaschinen, 30124000 Teile und Zubehör für Büromaschinen, 30125000 Teile und Zubehör für Fotokopiergeräte, 30200000 Computeranlagen und Zubehör, 30216110 Scanner für Computeranwendungen, 30232000 Peripheriegeräte, 30232100 Drucker und Plotter, 30232110 Laserdrucker, 30232140 Plotter, 30232150 Tintenstrahldrucker, 48000000 Softwarepaket und Informationssysteme, 48310000 Dokumentenerstellungssoftwarepaket, 48313000 Softwarepaket für die optische Zeichenerkennung (OCR), 48318000 Scannersoftwarepaket, 48700000 Dienstprogramme für Softwarepakete, 48770000 Softwarepaket mit allgemeinen, Komprimierungs- und Druckdienstprogrammen, 48773000 Softwarepaket mit Druckdienstprogrammen, 48970000 Druckereisoftwarepaket, 50000000 Reparatur- und Wartungsdienste, 50300000 Reparatur, Wartung und zugehörige Dienste in Verbindung mit Personalcomputern, Büromaschinen, Fernmeldeanlagen und audiovisuellen Anlagen, 50310000 Wartung und Reparatur von Büromaschinen, 50312000 Wartung und Reparatur von Computeranlagen, 50313000 Wartung und Reparatur von Reprografiegeräten, 50323000 Wartung und Reparatur von Computerperipheriegeräten, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung
Ausführungsort:
Multi-function machines and secure printing
Vergabestelle:
Norwegian Police Shared Services
Vergabenummer:
24/40497

1. Buyer

1.1 Buyer

Official name : Norwegian Police Shared Services
Legal type of the buyer : Central government authority
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Multi-function machines and secure printing
Description : The Contracting Authority shall enter into a contract with one tenderer who shall cover the Contracting Authority's need for Multi-function machines, printers and scanners etc. In the following, machines are used. as a generic term. The contracting authority intends to establish a comprehensive national system for secure printing and Scanning. A contract shall be signed for the hire of machines, as well as the best possible cost efficient service delivery for secure printing and scanning. The service must function built-in (embedded) and seamlessly on all multi-function machines, but there is also would like to include some single function machines in the service, if there are possibilities for it. Currently there are approx. 1,700 machines, which are currently used in the existing system for "Secure printout and scanning". The machines are mainly delivered on the existing contract with Canon, whilst the "Secure Print and Scan" system, based on YSoft SafeQ, is run in the Contracting Authority ́s computer centre and delivered by Konica Minolta. The current machines are mainly procured on leasing contracts for a duration of 3 or 4 years. The leasing contracts are signed at different times and expire at different times. The latest machines are leased in 2023 and have an expiry date in 2026, but most will have previously expired agreements. Detailed overview of the current leased machines with expiration date, is in separate annex 2. The contracting authority ́s entities are financially responsible, undertake orders and make contracts. about servicing with a service provider. Based on security conditions and access control, local contact persons must assist and coordinate the receipt of deliveries and possible visits by technicians and other service personnel.
Procedure identifier : 2b9b0da2-146f-43f1-ad1e-a08e53161f8d
Previous notice : 0fe3b762-4937-48d1-9e12-70132209d074-01
Internal identifier : 24/40497
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 30121000 Photocopying and thermocopying equipment
Additional classification ( cpv ): 30122000 Office-type offset printing machinery
Additional classification ( cpv ): 30123000 Office and business machines
Additional classification ( cpv ): 30124000 Parts and accessories of office machines
Additional classification ( cpv ): 30125000 Parts and accessories of photocopying apparatus
Additional classification ( cpv ): 30216110 Scanners for computer use
Additional classification ( cpv ): 30232000 Peripheral equipment
Additional classification ( cpv ): 30232100 Printers and plotters
Additional classification ( cpv ): 30232110 Laser printers
Additional classification ( cpv ): 30232140 Plotters
Additional classification ( cpv ): 30232150 Inkjet printers
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48310000 Document creation software package
Additional classification ( cpv ): 48313000 Optical-character-recognition (OCR) software package
Additional classification ( cpv ): 48318000 Scanner software package
Additional classification ( cpv ): 48700000 Software package utilities
Additional classification ( cpv ): 48770000 General, compression and print utility software package
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48970000 Print shop software package
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Additional classification ( cpv ): 50310000 Maintenance and repair of office machinery
Additional classification ( cpv ): 50312000 Maintenance and repair of computer equipment
Additional classification ( cpv ): 50313000 Maintenance and repair of reprographic machinery
Additional classification ( cpv ): 50323000 Maintenance and repair of computer peripherals
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 250 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Multi-function machines and secure printing
Description : The Contracting Authority shall enter into a contract with one tenderer who shall cover the Contracting Authority's need for Multi-function machines, printers and scanners etc. In the following, machines are used. as a generic term. The contracting authority intends to establish a comprehensive national system for secure printing and Scanning. A contract shall be signed for the hire of machines, as well as the best possible cost efficient service delivery for secure printing and scanning. The service must function built-in (embedded) and seamlessly on all multi-function machines, but there is also would like to include some single function machines in the service, if there are possibilities for it. Currently there are approx. 1,700 machines, which are currently used in the existing system for "Secure printout and scanning". The machines are mainly delivered on the existing contract with Canon, whilst the "Secure Print and Scan" system, based on YSoft SafeQ, is run in the Contracting Authority ́s computer centre and delivered by Konica Minolta. The current machines are mainly procured on leasing contracts for a duration of 3 or 4 years. The leasing contracts are signed at different times and expire at different times. The latest machines are leased in 2023 and have an expiry date in 2026, but most will have previously expired agreements. Detailed overview of the current leased machines with expiration date, is in separate annex 2. The contracting authority ́s entities are financially responsible, undertake orders and make contracts. about servicing with a service provider. Based on security conditions and access control, local contact persons must assist and coordinate the receipt of deliveries and possible visits by technicians and other service personnel.
Internal identifier : 24/40497

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 30121000 Photocopying and thermocopying equipment
Additional classification ( cpv ): 30122000 Office-type offset printing machinery
Additional classification ( cpv ): 30123000 Office and business machines
Additional classification ( cpv ): 30124000 Parts and accessories of office machines
Additional classification ( cpv ): 30125000 Parts and accessories of photocopying apparatus
Additional classification ( cpv ): 30216110 Scanners for computer use
Additional classification ( cpv ): 30232000 Peripheral equipment
Additional classification ( cpv ): 30232100 Printers and plotters
Additional classification ( cpv ): 30232110 Laser printers
Additional classification ( cpv ): 30232140 Plotters
Additional classification ( cpv ): 30232150 Inkjet printers
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48310000 Document creation software package
Additional classification ( cpv ): 48313000 Optical-character-recognition (OCR) software package
Additional classification ( cpv ): 48318000 Scanner software package
Additional classification ( cpv ): 48700000 Software package utilities
Additional classification ( cpv ): 48770000 General, compression and print utility software package
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48970000 Print shop software package
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
Additional classification ( cpv ): 50310000 Maintenance and repair of office machinery
Additional classification ( cpv ): 50312000 Maintenance and repair of computer equipment
Additional classification ( cpv ): 50313000 Maintenance and repair of reprographic machinery
Additional classification ( cpv ): 50323000 Maintenance and repair of computer peripherals
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Options :
Description of the options : Some types of multi-function machines are specified as options.

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 250 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality
Description : Evaluated based on the response of requirements and documentation requirements in the annexes that stated in the competition rules. The quality award criteria is divided into the following sub-criteria: - Assignment comprehension -Functionality - Service and support -Level -Project -Competence
Weight (percentage, exact) : 40
Criterion :
Type : Price
Name : Price
Description : Evaluated based on the prices stated in SSA-D, Annex 7.
Weight (percentage, exact) : 30
Criterion :
Type : Quality
Name : Environment
Description : Evaluated based on the response to requirements and documentation requirements in SSA-D Annex 1, Annex 1 The customer ́s requirement table and Annex 2, Annex 2, the tenderer ́s detailed response. of requirements 65, 66, 67, 68, 69, 70 and 71.
Weight (percentage, exact) : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

6. Results

Value of all contracts awarded in this notice : 250 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Canon Norge AS
Tender :
Tender identifier : Multifunksjonsmaskiner og sikker utskrift - Canon Norge
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Multifunksjonsmaskiner og sikker utskrift - Canon Norge
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Norwegian Police Shared Services
Registration number : 974761157
Postal address : Fridtjof Nansens vei 14
Town : OSLO
Postcode : 0369
Country : Norway
Contact point : Willy Vestavik
Telephone : +47 61318000
Internet address : http://www.politiet.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : OSLO
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Internet address : https://www.domstol.no/
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Canon Norge AS
Registration number : 914664292
Postal address : Hallagerbakken 110
Town : OSLO
Postcode : 1256
Country : Norway
Telephone : +47 92092588
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 01f35725-7aef-497e-90a6-17a912946a3d - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 03/02/2025 12:28 +00:00
Notice dispatch date (eSender) : 04/02/2025 11:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00080291-2025
OJ S issue number : 25/2025
Publication date : 05/02/2025