IT Running and EXpanding Services (ITREX II)

Provision of external expertise on and services for the Agency’s information technology operations, security, development and administration Provision of external expertise on and services for the Agency’s information technology operations, security, development and administration; EUR 52 500 000

CPV: 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72100000 Hardwareberatung, 72200000 Softwareprogrammierung und -beratung, 72300000 Datendienste, 72500000 Datenverarbeitungsdienste, 72600000 Computerunterstützung und -beratung, 72700000 Computernetze, 72800000 Computerrevision und -prüfung, 72900000 Computer-Backup-Dienste und Katalogkonvertierung
Ausführungsort:
IT Running and EXpanding Services (ITREX II)
Vergabestelle:
European Union Aviation Safety Agency (EASA)
Vergabenummer:
EASA.2024.OP.0005

1. Buyer

1.1 Buyer

Official name : European Union Aviation Safety Agency (EASA)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : IT Running and EXpanding Services (ITREX II)
Description : Provision of external expertise on and services for the Agency’s information technology operations, security, development and administration
Procedure identifier : 9a94db7f-7815-4f49-aff4-dcefba0c83f4
Previous notice : 435445-2024
Internal identifier : EASA.2024.OP.0005
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72100000 Hardware consultancy services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72600000 Computer support and consultancy services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72800000 Computer audit and testing services
Additional classification ( cpv ): 72900000 Computer back-up and catalogue conversion services

2.1.2 Place of performance

Country subdivision (NUTS) : Köln, Kreisfreie Stadt ( DEA23 )
Country : Germany
Additional information : Place of performance: Contracting Authority’s premises (Cologne (DE) or Brussels (BE)) and/or contractor's premises or teleworking/home office

2.1.3 Value

Estimated value excluding VAT : 52 500 000 Euro
Maximum value of the framework agreement : 52 500 000 Euro

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : IT Running and EXpanding Services (ITREX II)
Description : Provision of external expertise on and services for the Agency’s information technology operations, security, development and administration; EUR 52 500 000

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

5.1.2 Place of performance

Country subdivision (NUTS) : Köln, Kreisfreie Stadt ( DEA23 )
Country : Germany
Additional information : Estimated 40% at Contracting Authority’s premises (Cologne (DE) or Brussels (BE)) , (“on-site”); 60% at Contractor’s premises or teleworking/home office (“off-site”).

5.1.2 Place of performance

Country subdivision (NUTS) : Köln, Kreisfreie Stadt ( DEA23 )
Country : Germany
Additional information : Estimated 40% at Contracting Authority’s premises (Cologne (DE) or Brussels (BE)) , (“on-site”); 60% at Contractor’s premises or teleworking/home office (“off-site”).

5.1.5 Value

Estimated value excluding VAT : 52 500 000 Euro
Maximum value of the framework agreement : 52 500 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : (Case Study 1 - Portal Migration, Case Study 2 - Agile Stream, Case Study 3 - Unified Communications, Case Study 4 - SharePoint) max. 400 points; Quality and Training Management (Source Method+ Quality Control+ Quality Assurance + Takeover Framework Contract + Training Plan) max. 160 points. Total Technical Score = 100 x ([Total Score all Case Studies + Total Score Quality management] : 560).
Criterion :
Type : Price
Name :
Description : The financial score was calculated based on the following formula: Financial Score for Tender X = 100 x [P(GT)min/P(GT)x]; where: P(GT)min = Cheapest Grand Total amount of all tenders and P(GT)x = Price for (GT) from Tender X.
Description of the method to be used if weighting cannot be expressed by criteria : Best Quality-Price ratio: 70% Quality, 30% Price
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Two months from dispatch of the Notification Letters, i.e. of 19 December 2024.

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Information about review deadlines : Two months from dispatch of the Notification Letters, i.e. of 19 December 2024.
Organisation providing additional information about the procurement procedure : European Union Aviation Safety Agency (EASA) -

6. Results

Maximum value of the framework agreements in this notice : 52 500 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 52 500 000 Euro

6.1.2 Information about winners

Winner :
Name of the tendering party : Altia-Unisys consortium
Leader of tendering party : Altia Consultores S.A.
Official name : Unisys S.L.U.
Tender :
Tender identifier : 300104928
Identifier of lot or group of lots : LOT-0001
The tender was ranked : yes
Rank in the list of winners : 1
The tender is a variant : no
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : yes
Percentage of subcontracting : 20
Contract information :
Identifier of the contract : EASA.2024.FC19(i)
Date of the conclusion of the contract : 08/01/2025
Winner :
Official name : DELOITTE CONSULTING GmbH
Tender :
Tender identifier : 300106316
Identifier of lot or group of lots : LOT-0001
The tender was ranked : yes
Rank in the list of winners : 2
The tender is a variant : no
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : yes
Percentage of subcontracting : 48
Contract information :
Identifier of the contract : EASA.2024.FC20(ii)
Date of the conclusion of the contract : 08/01/2025
Winner :
Name of the tendering party : eKare consortium
Leader of tendering party : Serco Belgium
Official name : Cegeka Groep Westpole Belgium
Tender :
Tender identifier : 300108943
Identifier of lot or group of lots : LOT-0001
The tender was ranked : yes
Rank in the list of winners : 3
The tender is a variant : no
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : yes
Percentage of subcontracting : 26
Contract information :
Identifier of the contract : EASA.2024.FC21(iii)
Date of the conclusion of the contract : 08/01/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders from micro, small or medium tenderers
Number of tenders or requests to participate received : 0

8. Organisations

8.1 ORG-0001

Official name : European Union Aviation Safety Agency (EASA)
Registration number : EASA
Postal address : Postfach 10 12 53
Town : Cologne/ Germany
Postcode : 50452
Country subdivision (NUTS) : Köln, Kreisfreie Stadt ( DEA23 )
Country : Germany
Telephone : +49 221 89990 1000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Altia Consultores S.A.
Registration number : PIC927806844
Town : A Coruna
Postcode : 15172
Country subdivision (NUTS) : A Coruña ( ES111 )
Country : Spain
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0004

Official name : DELOITTE CONSULTING GmbH
Registration number : PIC925952495
Town : Düsseldorf
Postcode : 40476
Country subdivision (NUTS) : Düsseldorf, Kreisfreie Stadt ( DEA11 )
Country : Germany
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : Serco Belgium
Registration number : PIC972486887
Town : Auderghem
Postcode : 1160
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0006

Official name : Unisys S.L.U.
Registration number : PIC906115510
Town : Madrid
Postcode : 28043
Country subdivision (NUTS) : Madrid ( ES300 )
Country : Spain
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0007

Official name : Cegeka Groep
Registration number : PIC906013660
Town : Hasselt
Postcode : 3500
Country subdivision (NUTS) : Midden-Limburg ( NL422 )
Country : Belgium
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0008

Official name : Westpole Belgium
Registration number : PIC893453712
Town : Vilvoorde
Postcode : 1800
Country subdivision (NUTS) : Midden-Noord-Brabant ( NL412 )
Country : Belgium
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : cc85a3d1-8d48-410a-9a5e-30f25b7d66dc - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 31/01/2025 11:19 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00072930-2025
OJ S issue number : 23/2025
Publication date : 03/02/2025