Intention notice regarding direct procurement of technical consultancy services.

Drammen municipality intends to enter into agreement with Atea AS for technical consultancy services to assist the municipality for a shorter period until the new competition(s) for the operation of the municipality ́s clients and ICT infrastructure have been carried out. On December 20, 2024, Drammen municipality terminated the agreement …

CPV: 72220000 Systemberatung und technische Beratung
Ausführungsort:
Intention notice regarding direct procurement of technical consultancy services.
Vergabestelle:
DRAMMEN KOMMUNE
Vergabenummer:
25/03674

1. Buyer

1.1 Buyer

Official name : DRAMMEN KOMMUNE

2. Procedure

2.1 Procedure

Title : Intention notice regarding direct procurement of technical consultancy services.
Description : Drammen municipality intends to enter into agreement with Atea AS for technical consultancy services to assist the municipality for a shorter period until the new competition(s) for the operation of the municipality ́s clients and ICT infrastructure have been carried out. On December 20, 2024, Drammen municipality terminated the agreement with Sopra Steria AS on the operation of the municipality's clients, networks and Azure installation, due to different interpretations of the agreement's payment model. This means that by 1 April 2025 the municipality will take back the operative operational assignments. It is important in such a situation to ensure that the requirements for, among other things, information security and deliveries of critical operational services are well taken care of.  The municipality intends to announce a new competition for the operational assignments around March 2025, and that the new provider of operational services is in place by the end of 2025. In this interim phase from when the contract is terminated until the new contract is signed, it is currently impossible to hold a competition, and for technical reasons imperative to ensure safe and stable operation, to use a tenderer who already has good knowledge of the municipality and the municipality ́s operational systems. Only current and former suppliers have this expertise today, and the use of a new supplier can give a risk of breaching safe operations for several months. Consequently, it is not possible to hold a competition for technical reasons, cf. the Public Procurement Regulations § 13-4, first section, letter b no. 2. Based on the fact that the disagreement with the current supplier on the payment model also involves demanding challenges connected to the delivery of the services, it is not a reasonable option to extend the current agreement. There are, thus, no other reasonable alternatives than using a previous supplier to ensure secure and stable operational services. Atea AS was until the end of 2023 as the municipality ́s technical partner and helped establish the municipality ́s computer room in Azure, in addition to providing assistance with the operation of security and critical systems. It has been clarified that Atea AS will be able to assist with persons/resources who have previously provided operational assistance to the municipality, and who thus know the municipality ́s ICT infrastructure and user needs, then except for the last changes that have occurred in the period Sopra Steria AS has run the municipality ́s ICT infrastructure. The resource assistance from Atea AS can be supported by elements of standard services in order to ensure good and stable operation. An agreement with Atea AS will ensure that the municipality can quickly take over operational responsibility with security for deliveries to critical services such as emergency doctor surgery, the institution services in health and care and water and sewage ́s activities. Safe daily operation of the municipality ́s trade systems is critical for the municipality being able to take care of its statutory assignments, such as safeguarding patient safety, stand-by, privacy, and critical services such as water and sewage services. Implementation of a competition for a assistance contract (SSA-B) would not have given a real competition for providing services with the time perspective available here, both as regards rapid start-up, the knowledge required to provide the operational services and the length of any assistance period. It is the municipality ́s understanding that it is only Atea AS who, in light of the situation with the termination of contract with Sopra Steria AS, will be able to deliver in the new collaboration model that this will require within the time limits that apply. Drammen municipality can therefore enter into a contract with Atea AS without a competition pursuant to FOA § 13-4, first paragraph, letter b, point 2. Development assignments that Atea AS will have to assist with in the period will be able to force their way forward, but will be kept at a minimum in the period. The aim for Drammen municipality is, as previously mentioned, to announce tender documentation on the operational assignments in March 2025 and that tenderers can be chosen so that they can take over the operational assignments by the end of 2025.The estimated value of the procurement: NOK 29 million If there are objections to Drammen municipality ́s intention for signing the contract with Atea AS, this must be claimed on grounds by 10.2.2025. Objections can be addressed to Christian Sundelin, Senior contract consultant, by email: christian.rikheim.sundelin@drammen.kommune.no Drammen municipality has set up the following schedules for the process: Activity DateCl. Notice of Intention Notice, cf. the Public Procurement Regulations §21-528.01.2025 Deadline for objection that Drammen municipality has no right to enter into a contract with Atea AS10.02.202512:00
Procedure identifier : 4a1069c4-2892-4f23-900b-83af4508276c
Internal identifier : 25/03674
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72220000 Systems and technical consultancy services

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice regarding direct procurement of technical consultancy services.
Description : Drammen municipality intends to enter into agreement with Atea AS for technical consultancy services to assist the municipality for a shorter period until the new competition(s) for the operation of the municipality ́s clients and ICT infrastructure have been carried out. On December 20, 2024, Drammen municipality terminated the agreement with Sopra Steria AS on the operation of the municipality's clients, networks and Azure installation, due to different interpretations of the agreement's payment model. This means that by 1 April 2025 the municipality will take back the operative operational assignments. It is important in such a situation to ensure that the requirements for, among other things, information security and deliveries of critical operational services are well taken care of.  The municipality intends to announce a new competition for the operational assignments around March 2025, and that the new provider of operational services is in place by the end of 2025. In this interim phase from when the contract is terminated until the new contract is signed, it is currently impossible to hold a competition, and for technical reasons imperative to ensure safe and stable operation, to use a tenderer who already has good knowledge of the municipality and the municipality ́s operational systems. Only current and former suppliers have this expertise today, and the use of a new supplier can give a risk of breaching safe operations for several months. Consequently, it is not possible to hold a competition for technical reasons, cf. the Public Procurement Regulations § 13-4, first section, letter b no. 2. Based on the fact that the disagreement with the current supplier on the payment model also involves demanding challenges connected to the delivery of the services, it is not a reasonable option to extend the current agreement. There are, thus, no other reasonable alternatives than using a previous supplier to ensure secure and stable operational services. Atea AS was until the end of 2023 as the municipality ́s technical partner and helped establish the municipality ́s computer room in Azure, in addition to providing assistance with the operation of security and critical systems. It has been clarified that Atea AS will be able to assist with persons/resources who have previously provided operational assistance to the municipality, and who thus know the municipality ́s ICT infrastructure and user needs, then except for the last changes that have occurred in the period Sopra Steria AS has run the municipality ́s ICT infrastructure. The resource assistance from Atea AS can be supported by elements of standard services in order to ensure good and stable operation. An agreement with Atea AS will ensure that the municipality can quickly take over operational responsibility with security for deliveries to critical services such as emergency doctor surgery, the institution services in health and care and water and sewage ́s activities. Safe daily operation of the municipality ́s trade systems is critical for the municipality being able to take care of its statutory assignments, such as safeguarding patient safety, stand-by, privacy, and critical services such as water and sewage services. Implementation of a competition for a assistance contract (SSA-B) would not have given a real competition for providing services with the time perspective available here, both as regards rapid start-up, the knowledge required to provide the operational services and the length of any assistance period. It is the municipality ́s understanding that it is only Atea AS who, in light of the situation with the termination of contract with Sopra Steria AS, will be able to deliver in the new collaboration model that this will require within the time limits that apply. Drammen municipality can therefore enter into a contract with Atea AS without a competition pursuant to FOA § 13-4, first paragraph, letter b, point 2. Development assignments that Atea AS will have to assist with in the period will be able to force their way forward, but will be kept at a minimum in the period. The aim for Drammen municipality is, as previously mentioned, to announce tender documentation on the operational assignments in March 2025 and that tenderers can be chosen so that they can take over the operational assignments by the end of 2025.The estimated value of the procurement: NOK 29 million If there are objections to Drammen municipality ́s intention for signing the contract with Atea AS, this must be claimed on grounds by 10.2.2025. Objections can be addressed to Christian Sundelin, Senior contract consultant, by email: christian.rikheim.sundelin@drammen.kommune.no Drammen municipality has set up the following schedules for the process: Activity DateCl. Notice of Intention Notice, cf. the Public Procurement Regulations §21-528.01.2025 Deadline for objection that Drammen municipality has no right to enter into a contract with Atea AS10.02.202512:00
Internal identifier : 25/03674

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72220000 Systems and technical consultancy services

5.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Additional information :

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.16 Further information, mediation and review

Review organisation : Buskerud tingrett
Organisation signing the contract : DRAMMEN KOMMUNE

6. Results

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Atea AS
Tender :
Tender identifier : Atea AS
Identifier of lot or group of lots : LOT-0000
The tender was ranked : yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Atea AS
Title : Drammen municipality intends to enter into an agreement with Atea AS on technical consultancy services to assist the municipality for a shorter period until new competition(s) for operation of the municipality's clients and ICT infrastructure have been completed.
Date on which the winner was chosen : 24/01/2025
The contract is awarded within a framework agreement : no
Organisation signing the contract : DRAMMEN KOMMUNE

8. Organisations

8.1 ORG-0001

Official name : DRAMMEN KOMMUNE
Registration number : 921234554
Postal address : Engene 1
Town : DRAMMEN
Postcode : 3008
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Contact point : Christian Rikheim Sundelin
Telephone : 93832104
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : Buskerud tingrett
Registration number : 826726342
Postal address : Gamle Kirkeplass 3
Town : Drammen
Postcode : 3019
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Contact point : Buskerud tingrett
Telephone : 32211600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Atea AS
Size of the economic operator : Large
Registration number : 976239997
Postal address : Tassebekkveien 354
Town : Stokke
Postcode : 3160
Country : Norway
Contact point : Arild Fevang
Telephone : 98255062
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

11. Notice information

11.1 Notice information

Notice identifier/version : c341f592-12e7-43f6-a780-e332e961144a - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 28/01/2025 16:32 +00:00
Notice dispatch date (eSender) : 28/01/2025 16:36 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00066583-2025
OJ S issue number : 21/2025
Publication date : 30/01/2025