1.1 Buyer
Official name
:
Sortland kommune
Intention notice - Alteration of case and archive system for Sortland municipality.
Sortland municipality intends to sign an ongoing service contract (3 years fixed + ongoing with termination) with ACOS AS for changes to the current Websak to a cloud based system. Sortland municipality intends to sign an ongoing service contract (3 years fixed + ongoing with termination) with ACOS AS for …
CPV: 72512000 Dokumentenmanagement, 48000000 Softwarepaket und Informationssysteme, 48300000 Softwarepaket für Dokumentenerstellung, Zeichnen, Bildverarbeitung, Terminplanung und Produktivität, 48310000 Dokumentenerstellungssoftwarepaket, 48311000 Dokumentenverwaltungssoftwarepaket, 48311100 Dokumentenverwaltungssystem, 48320000 Zeichen- und Bildverarbeitungssoftwarepaket, 48329000 Darstellungs- und Archivierungssystem, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72300000 Datendienste, 72500000 Datenverarbeitungsdienste, 72510000 Mit der Datenverarbeitung verbundene Verwaltungsdienste
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Intention notice - Alteration of case and archive system for Sortland municipality.
Description
:
Sortland municipality intends to sign an ongoing service contract (3 years fixed + ongoing with termination) with ACOS AS for changes to the current Websak to a cloud based system.
Procedure identifier
:
42a00740-56d0-4a80-8fe7-afc4d6202273
Internal identifier
:
2025/805
Type of procedure
:
Negotiated without prior call for competition
2.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72512000
Document management services
Additional classification
(
cpv
):
48000000
Software package and information systems
Additional classification
(
cpv
):
48300000
Document creation, drawing, imaging, scheduling and productivity software package
Additional classification
(
cpv
):
48310000
Document creation software package
Additional classification
(
cpv
):
48311000
Document management software package
Additional classification
(
cpv
):
48311100
Document management system
Additional classification
(
cpv
):
48320000
Drawing and imaging software package
Additional classification
(
cpv
):
48329000
Imaging and archiving system
Additional classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
72300000
Data services
Additional classification
(
cpv
):
72500000
Computer-related services
Additional classification
(
cpv
):
72510000
Computer-related management services
2.1.2 Place of performance
Postal address
:
Postboks 117
Town
:
Sortland
Postcode
:
8401
Country subdivision (NUTS)
:
Nordland
(
NO071
)
Country
:
Norway
Additional information
:
The case and archive system will be used by the contracting authority ́s employees in the contracting authority ́s premises, as well as at the home office.
2.1.4 General information
Legal basis
:
Directive 2014/24/EU
Anskaffelsesforskriften
-
5. Lot
5.1 Lot technical ID : LOT-0000
Title
:
Intention notice - Alteration of case and archive system for Sortland municipality.
Description
:
Sortland municipality intends to sign an ongoing service contract (3 years fixed + ongoing with termination) with ACOS AS for changes to the current Websak to a cloud based system.
Internal identifier
:
2025/805
5.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72512000
Document management services
Additional classification
(
cpv
):
48000000
Software package and information systems
Additional classification
(
cpv
):
48300000
Document creation, drawing, imaging, scheduling and productivity software package
Additional classification
(
cpv
):
48310000
Document creation software package
Additional classification
(
cpv
):
48311000
Document management software package
Additional classification
(
cpv
):
48311100
Document management system
Additional classification
(
cpv
):
48320000
Drawing and imaging software package
Additional classification
(
cpv
):
48329000
Imaging and archiving system
Additional classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
72300000
Data services
Additional classification
(
cpv
):
72500000
Computer-related services
Additional classification
(
cpv
):
72510000
Computer-related management services
Options
:
Description of the options
:
The contracting authority intends to enter into an ongoing service contract with ACOS AS for 3 years, and then the contract will be ongoing with option for termination.
5.1.2 Place of performance
Postal address
:
Postboks 117
Town
:
Sortland
Postcode
:
8401
Country subdivision (NUTS)
:
Nordland
(
NO071
)
Country
:
Norway
Additional information
:
The case and archive system will be used by the contracting authority ́s employees in the contracting authority ́s premises, as well as at the home office.
5.1.3 Estimated duration
Other duration
:
Unlimited
5.1.6 General information
The procurement is covered by the Government Procurement Agreement (GPA)
:
no
5.1.7 Strategic procurement
Aim of strategic procurement
:
No strategic procurement
5.1.12 Terms of procurement
Information about review deadlines
:
Objections to the contracting authority signing a contract with ACOS AS must be received by Sortland municipality
postmottak@sortland.kommune.no
by 21.02.2025 with case reference 25/805.
5.1.15 Techniques
Framework agreement
:
No framework agreement
Information about the dynamic purchasing system
:
No dynamic purchase system
5.1.16 Further information, mediation and review
Mediation organisation
:
Midtre Hålogaland tingrett
Review organisation
:
Midtre Hålogaland tingrett
Organisation providing additional information about the procurement procedure
:
Sortland kommune
Organisation providing offline access to the procurement documents
:
Sortland kommune
Organisation providing more information on the review procedures
:
Sortland kommune
Organisation whose budget is used to pay for the contract
:
Sortland kommune
Organisation executing the payment
:
Sortland kommune
Organisation signing the contract
:
Sortland kommune
6. Results
6.1 Result lot ldentifier : LOT-0000
6.1.2 Information about winners
Winner
:
Official name
:
ACOS AS
Tender
:
Tender identifier
:
Tilbud om ny sak- og arkivløsning
Identifier of lot or group of lots
:
LOT-0000
Subcontracting value is known
:
no
Subcontracting percentage is known
:
no
Contract information
:
Identifier of the contract
:
Tilbud om ny sak- og arkivløsning
Title
:
Sortland municipality intends to sign an ongoing service contract (3 years fixed + ongoing with termination) with ACOS AS for changes to the current Websak to a cloud based system.
The contract is awarded within a framework agreement
:
no
Organisation signing the contract
:
Sortland kommune
8. Organisations
8.1 ORG-0001
Official name
:
Sortland kommune
Registration number
:
847737492
Postal address
:
Postboks 117
Town
:
SORTLAND
Postcode
:
8401
Country subdivision (NUTS)
:
Nordland
(
NO071
)
Country
:
Norway
Contact point
:
Torbjørn Furu
Telephone
:
+47 76109000
Fax
:
+47 76109132
Roles of this organisation
:
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing more information on the review procedures
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment
8.1 ORG-0002
Official name
:
ACOS AS
Size of the economic operator
:
Large
Registration number
:
922017433
Town
:
Straume
Country
:
Norway
Telephone
:
56322000
Roles of this organisation
:
Tenderer
Winner of these lots
:
LOT-0000
The winner is listed on a regulated market
8.1 ORG-0003
Official name
:
Midtre Hålogaland tingrett
Registration number
:
974756951
Department
:
Sortland
Postal address
:
Torget 10
Town
:
Sortland
Postcode
:
8400
Country subdivision (NUTS)
:
Nordland
(
NO071
)
Country
:
Norway
Contact point
:
Midtre Hålogaland tingrett
Telephone
:
77589500
Roles of this organisation
:
Review organisation
Mediation organisation
11. Notice information
11.1 Notice information
Notice identifier/version
:
92718dbf-35f8-4408-ac8e-1d5dcd0d0727
-
01
Form type
:
Direct award preannouncement
Notice type
:
Voluntary ex-ante transparency notice
Notice dispatch date
:
06/02/2025
11:34 +00:00
Notice dispatch date (eSender)
:
06/02/2025
11:45 +00:00
Languages in which this notice is officially available
:
English
11.2 Publication information
Notice publication number
:
00086954-2025
OJ S issue number
:
27/2025
Publication date
:
07/02/2025