ERP system

The contracting authority shall procure a modern, cloud-based Software-as-a-Service (SaaS) ERP system that shall include finance, accounts, payroll and HR. In addition the contracting authority needs to be able to outsource/purchase related accounting services such as driving wages. Norwegian standard account plan shall be used when implementing a new ERP …

CPV: 48219300 Verwaltungssoftwarepaket, 48400000 Softwarepaket für Geschäftstransaktionen und persönliche Arbeitsabläufe, 48440000 Softwarepaket für die Finanzanalyse and Buchhaltung, 48490000 Softwarepaket für das Beschaffungswesen, 48450000 Softwarepaket für Zeiterfassung und Personalverwaltung, 48812000 Finanzdatensysteme, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 79211000 Buchhaltung, 79211110 Lohn- und Gehaltsabrechnung, 79631000 Dienstleistungen im Bereich Personal sowie Lohn- und Gehaltsabrechnung
Ausführungsort:
ERP system
Vergabestelle:
Avfall Sør AS
Vergabenummer:
2024/57

1. Buyer

1.1 Buyer

Official name : Avfall Sør AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Avfall Sør Holding AS
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : ERP system
Description : The contracting authority shall procure a modern, cloud-based Software-as-a-Service (SaaS) ERP system that shall include finance, accounts, payroll and HR. In addition the contracting authority needs to be able to outsource/purchase related accounting services such as driving wages. Norwegian standard account plan shall be used when implementing a new ERP system at Avfall Sør, and there is no need for functions connected to KOSTRA reporting.   See the procurement documents for more information.
Procedure identifier : 76210e06-3436-44ba-ad77-5a7c76e15664
Previous notice : 5fb526f7-9ca8-4324-aafe-4b3ebda58bf6-01
Internal identifier : 2024/57
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The contracting authority has a strong focus on efficient work processes, and a new ERP system shall support this. The system must therefore have close integrations between the offered modules, but also towards the administrative systems and trade systems that the contracting authority uses so that unnecessary work processes and double registrations are lost. It is important for the contracting authority with a quick start of the contract with the aim of being in production (minimum system) 1 May 2025. The contract shall be in accordance with SSA-L as a continual service contract, and the contracting authority estimates that the value for 48 months, including the establishment and initiation of the contract, may exceed the EEA threshold value, cf. the Public Procurement Regulations§5-4 (12) letter b. The competition will therefore be carried out in accordance with the regulations' parts I and part III. Estimated scope of the contract over 48 months is up to NOK 4,000,000- NOK,000,000 in the contract over the entire term (unknown duration - SSA-L - ongoing contract) shall be up to NOK 20,000,000 - NOK 30,000 for further information refer to the procurement documents. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 79211000 Accounting services
Additional classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79631000 Personnel and payroll services

2.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 7 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften -

5. Lot

5.1 Lot technical ID : LOT-0000

Title : ERP system
Description : The contracting authority shall procure a modern, cloud-based Software-as-a-Service (SaaS) ERP system that shall include finance, accounts, payroll and HR. In addition the contracting authority needs to be able to outsource/purchase related accounting services such as driving wages. Norwegian standard account plan shall be used when implementing a new ERP system at Avfall Sør, and there is no need for functions connected to KOSTRA reporting.   See the procurement documents for more information.
Internal identifier : 2024/57

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 79211000 Accounting services
Additional classification ( cpv ): 79211110 Payroll management services
Additional classification ( cpv ): 79631000 Personnel and payroll services

5.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information :

5.1.5 Value

Estimated value excluding VAT : 7 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description :
Weight (percentage, exact) : 20
Criterion :
Type : Quality
Name : The system ́s suitability
Description :
Weight (percentage, exact) : 60
Criterion :
Type : Quality
Name : Implementation and service level
Description :
Weight (percentage, exact) : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Agder Tingrett Kristiansand

6. Results

Value of all contracts awarded in this notice : 20 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : VIEW Ledger AS
Tender :
Tender identifier : Tilbud ERP-løsning Avfall Sør
Identifier of lot or group of lots : LOT-0000
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 2024/92
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Avfall Sør AS
Registration number : 995646137
Postal address : Postboks 4094
Town : KRISTIANSAND S
Postcode : 4633
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Contact point : Trond A Johansen
Telephone : +47 38177070
Internet address : http://www.avfallsor.no/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Avfall Sør Holding AS
Registration number : 986296042
Town : Kristiansand
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Contact point : Trond A Johansen
Telephone : 38177070
Roles of this organisation :
Buyer
Group leader

8.1 ORG-0003

Official name : Agder Tingrett Kristiansand
Registration number : 974732998
Town : Kristiansand
Country : Norway
Telephone : 38076000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : VIEW Ledger AS
Size of the economic operator : Medium
Registration number : 987260335
Postal address : Dronning Eufemias gate 16
Town : OSLO
Postcode : 0191
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : VIEW Ledger AS
Telephone : 06731
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

11. Notice information

11.1 Notice information

Notice identifier/version : 9a9c0a3f-2ab5-4422-9cbf-8604d0ba81c3 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 02/01/2025 10:53 +00:00
Notice dispatch date (eSender) : 02/01/2025 11:50 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00003299-2025
OJ S issue number : 2/2025
Publication date : 03/01/2025