DE_398 Development and Implementation of Ethical Machine Learning Strategies for Destination Earth

ECMWF, as one of the Entrusted Entities for the Destination Earth (DestinE) initiative, entered into contract for the provision of services aimed at development and implementation of ethical machine learning strategies for Destination Earth. This project will deliver a comprehensive strategy via a series of white papers. These documents will …

CPV: 73000000 Forschungs- und Entwicklungsdienste und zugehörige Beratung, 79000000 Dienstleistungen für Unternehmen: Recht, Marketing, Consulting, Einstellungen, Druck und Sicherheit
Ausführungsort:
DE_398 Development and Implementation of Ethical Machine Learning Strategies for Destination Earth
Vergabestelle:
European Centre for Medium-Range Weather Forecasts (ECMWF)
Vergabenummer:
DE_398

1. Buyer

1.1 Buyer

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : DE_398 Development and Implementation of Ethical Machine Learning Strategies for Destination Earth
Description : ECMWF, as one of the Entrusted Entities for the Destination Earth (DestinE) initiative, entered into contract for the provision of services aimed at development and implementation of ethical machine learning strategies for Destination Earth.
Procedure identifier : 6c56c823-7368-4541-8951-e8c3744b7719
Previous notice : 137227-2024
Internal identifier : DE_398
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or Destination Earth Associated Countries, and as outlined in Article 18 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

2.1.3 Value

Estimated value excluding VAT : 500 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : DE_398 Development and Implementation of Ethical Machine Learning Strategies for Destination Earth
Description : This project will deliver a comprehensive strategy via a series of white papers. These documents will review the current status quo and articulate a forward-looking vision for ML/AI, grounded in ethical principles and European values. The white papers are expected to serve as a cornerstone for future developments, offering insights and guidelines that reflect the latest advancements and ethical considerations in AI. Accompanying these white papers, the contract will develop practical guidelines and a checklist to ensure the seamless implementation of ethical principles in DestinE ML/AI projects. This practical approach aims to bridge the gap between theoretical ethical frameworks and their application in real-world scenarios. Moreover, high-impact communication materials derived from the white papers will be delivered, designed to engage a broad audience, and highlight the ethical underpinnings of DestinE's ML/AI activities. A strategic policy advisory plan is also a critical part of the contract, aimed at engaging with European politics to foster a supportive environment for ethical AI development.
Internal identifier : DE_398

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in the European Economic Area or Destination Earth Associated Countries, and as outlined in Article 18 of the EU’s Regulation 2021/694 and the Digital Europe Work Programme 2023-2024 (Annex I to C(2023)8620 final), including in the premises of international organisations of European interest and other legal entities created under EU law.

5.1.3 Estimated duration

Start date : 01/10/2024
Duration : 17 Month

5.1.5 Value

Estimated value excluding VAT : 500 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 137227-2024

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Legal and Financial
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Quality
Name :
Description : Track Record
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Quality
Name :
Description : Quality of Resources Deployed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name :
Description : Technical Solution Proposed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name :
Description : Management and Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Price
Name :
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).
Organisation providing additional information about the procurement procedure : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing offline access to the procurement documents : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF) -
Organisation whose budget is used to pay for the contract : European Centre for Medium-Range Weather Forecasts (ECMWF)
Organisation executing the payment : European Centre for Medium-Range Weather Forecasts (ECMWF)
Organisation signing the contract : European Centre for Medium-Range Weather Forecasts (ECMWF)

6. Results

Value of all contracts awarded in this notice : 344 339,76 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Eviden Germany GmbH
Tender :
Tender identifier : DE_398 Tender 1
Identifier of lot or group of lots : LOT-0001
Value of the tender : 344 339,76 Euro
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 175 929,48 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 51,1
Contract information :
Identifier of the contract : ECMWF/DESTINE/2024/DE_394_Eviden-DE
Title : Development and Implementation of Ethical Machine Learning Strategies for Destination Earth
Date on which the winner was chosen : 09/10/2024
Date of the conclusion of the contract : 10/10/2024
Information about European Union funds
Name of EU-financed project or programme : Digital Europe Programme (2021/2027)
Organisation signing the contract : European Centre for Medium-Range Weather Forecasts (ECMWF)

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 4

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : n/a
Postal address : Robert-Schuman-Platz 3
Town : Bonn
Postcode : 53175
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : not applicable
Postal address : Shinfield Park
Town : Reading
Postcode : RG2 9AX
Country subdivision (NUTS) : Berkshire ( UKJ11 )
Country : United Kingdom
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Fax : +44 118 986 9450
Internet address : https://www.ecmwf.int/
Information exchange endpoint (URL) : https://procurement.ecmwf.int/
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Eviden Germany GmbH
Registration number : HRB 281696
Postal address : Otto-Hahn-Ring 6
Town : Munich
Postcode : 81739
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Internet address : https://eviden.com/
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 33e56fd1-0591-48b4-9b17-721494c28d97 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 06/02/2025 13:26 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00086246-2025
OJ S issue number : 27/2025
Publication date : 07/02/2025